Minutes of Meeting ## **ANNUAL GENERAL MEETING** ## **– Friday 19th November 2021 12:30pm** **Attended:** Chris Millins, Paige Sealey, Sophie Moon, Jemma Parris **Staff:** Zoe Woodroofe, Cathy, Emily, Kelly, Karen **Apologies:** Nicola Barker, Claire Harrison, Emma Bonwick, Gini Bailey, Lida Willingale ## **Chairs Report:** During my 2 years as chairperson I have seen many highs and just one low. That low was Covid! Covid hit us all in one way or another and what a struggle it has been. But what can I say is Chris and the team did their best to keep the preschool open when they could, keep the children safe and keep us parents sane when we needed them. Covid obviously had an impact on parents meeting and socialising and of course made fundraising more tricky. But Nicola and myself kept it going and I think we did a pretty good job under the circumstances. Moving onto the highs, one of them has to be seeing these little 2 year old toddlers who waddle in in their nappies barely being able to talk but walk out 2 years later having graduated with their little hat and cloak on. Within their 2 years they learn valuable social skills, they grow as a person, they’re educated, they’re brave and confident and ready as they can be to face primary school. These skills are all priceless to me and one we owe to Chris and the team. Thor dedication and care really is appreciated so thank you. I think we can all agree Manor Road is a fantastic safe, happy environment where children and parents flourish and love to be. I have loved my role as Chairperson and feel proud to be part of the preschool. I shall miss it very much but know it will be in safe hands with the new chairperson and team. Thank you and good luck! Sophie. ## **Minutes of the 2019 AGM Approved:** Proposed by Zoe, Second by Jemma **Treasurer’s Report** Balance brought forward **£4,612** INCOME: Fees, KCC funding, grants etc: **£106360** Donations: **£418** Fundraising/Commissions: **£1867** Parent contributions: **£712 £109,357** EXPENSES: Wages: **£73119** Rent: **£4560** Goods for the children: **1873** Cookery, craft items, new toys etc Consumable goods: **£1395** Cleaning items, toiletries, wipes etc Stationery: **£374** Ink cartridges, postage, registers, paper etc Food and drink: **£999** Miscellaneous: **£1588** New equipment, party entertainer, xmas presents Staff training: **£164** Additional staff cover: **£14783** (higher than usual due to covid sickness etc) Audit costs, Ofsted registration, membership renewals: **£511** Mobile/Broadband: **£541** Insurance: **£659** DBS Fees: **£ 74** ## **£100,636** Net increase in funds: **£8721** Balance carried forward: **£13,333** Report proposed by Chris, Second by Sophie ## **’ – Supervisor s Report Chris Millins/ Zoe Woodroofe** Firstly, we would like to say thank you to those of you who have attended today, it really does go without saying that we appreciate your support throughout the year and no more so than in this last year. When we came back to preschool in September 2020, we never expected to still have so many restrictions in place due to Covid 19 and that the country would be placed into another lockdown just before Christmas. This obviously meant us being unable to have our usual fun filled Christmas fair and Christmas party and so having a huge impact on our fundraising, however our fantastic (but very small committee) did an amazing job later on in the year to help set up some great fundraising and we are truly thankful to Sophie Moon (Chairperson) and Nic Barker who pulled out all the stops to top up the pot. Thank you again. Being a registered charity we must have a committee, so it’s really important that we have parents willing to join us and I’m pleased to say that we have some new members joining today. We do however lose both Sophie and Nic, whose children have now moved onto ‘big’ school, I’m sure you would like to join me in saying a huge thank you again for their support. This does mean however we will be needing a new Chairperson! We also had to say a very sad goodbye to Caz at the end of the Spring term, due to ongoing problems with her back it made it impossible for her to continue to work within childcare and she has been missed, but is sending out activities and news through our Facebook page, so thank you Caz. We also made the decision at the time not to replace her but with the much appreciated support from Cathy and Emily who truly did step into the position full time, a huge thank you goes to you both. Due to Covid restrictions regular training has been very different over the last year and thankfully most of us had completed necessary training before the restrictions had been put in place but any training that needed to be completed was done virtually. Myself and Chris completed our Designated Safeguarding Lead via teams which was definitely different. We have all completed online ‘Food and Hygiene’ and continue to keep up to date with any ‘Safeguarding Changes’ adapting the polices as required. We do have a website, but as we are all a little non tech minded, we may need some extra help to get it up and running properly so any help would be appreciated! Our ex Chair Maxine from a couple of years ago set it up, but obviously with the year and a bit we have had, gone by the board a little, but Ofsted are keen for settings to have a website they can look at and see things like our policies, dates etc, some of this is already on there but may need updating. We were also very lucky to have a cheque for £250 donated by Rusthall Football Club, for which we were very grateful, we have now purchased a lovely substantial water tray and will send a photo through to them showing the children enjoying it. Well thank you again for all your support throughout this time and we all feel very privileged to be a part of your children’s education. ## **Fundraising:** Due to the year and a bit we have had fundraising has had to be carried out in a different way. However, despite the pandemic we were still able to do certain activities to raise money, in a safe and Covid secure way. ## **Election of Ofcers and Committee Members** Committee Members standing down: Sophie Moon (Chair): Stepping down from her chair position- Proposed by Chris, Second by Paige Nicola Barker: Proposed by Cathy, Second by Emily Emma Bonwick: Proposed by Paige, Second by Jemma Gini Bailey: Proposed by Karen, Second by Zoe ## Members staying on: Christine Millins (Nominated person) Paige Sealey (Secretary) Jemma Parris (Treasurer) Claire Harrison Lida Willingale New Members: Sophie Wolfenden- Williams: (New Chairperson) proposed by Cathy, second by Zoe Amy Barden: Proposed by Paige, Second by Jemma Judy Higgs: Proposed by Chris, Second by Emily Nicola Gooding: Proposed by Chris, Second by Paige Alison Marshall: Proposed by Zoe, Second by Emily Joanne Webber: Proposed by Paige, Second by Jemma Sarah Moaby: Proposed by Karen, Second by Zoe ## **The meeting ended at 13:30** ## MANOR ROAD PRE-SCHOOL INCOME AND EXPENDITURE ## Y/E 31/08/21 |**Balance brought forward**
**£4,612**
**INCOME:**

Fees, KCC funding, grants etc
Donations

Fundraising/Commissions

Parent Contributions


**EXPENSES:**
Wages:
Rent:

Goods for the children:
Cookery, craft items, new toys etc
Consumable goods:

Cleaning items, toiletries, wipes etc
Stationery:

Ink cartridges, postage, registers, paper etc
Food and drink:
Miscellaneous:
New equipment, Christmas presents, gifts etc
Staf training:

Additional staf cover:
Audit costs, Ofsted registration, membership renewals:
Mobile/Broadband:

Insurance:

DBS Fees


Net increase in funds

**Balance carried forward**|**£**
106360
418
1867
712
**109,357**
73119
4560
1873
1395
374
999
1588
164
14783
511
541
659
74
**100,636**
8721
**£13,333**| |---|---| IL CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnefs report on the accounts ' Section A Independent Examinar's Report Report to the trustoesl membern of On accounts for the yoar ended Charity no (If any) /oa?3ts Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended Responsrbilities and As the ¢harity trustees of the Tnjst, you are responsible for the preparation basis of report of the accounts in a¢cordance wth the requirements of the Charities Act 2011 {Yhe Acl"). I report in respecl of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confinn that no material matters have come to my attention (other than that disclosed below") in connection with the examinth'on which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the aGGounts do not accord with the accounting records Independent examinerfs statsment I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be ￿aChed. ' Please delete the words in the brackets rfthey do not apply. Signed: Name". Relevant professional qualification(s) or body (if any): Address: IER October 2018