## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2024**
## **FOR**
**THE BEDFORDSHIRE COUNTY FEDERATION OF**
**WOMEN'S INSTITUTES**
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **COMPANY INFORMATION**
## REGISTERED OFFICE:
REGISTERED OFFICE: W. I. House 62 Adelaide Square Bedford MK40 2RW REGISTERED NUMBER: 02708888 REGISTERED CHARITY NUMBER: 1029278 INDEPENDENT REPORTING Longstaff, Gentle & Co ACCOUNTANTS: Chartered Certified Accountants 61 Harpur Street Bedford MK40 2SR
Page 1
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **REPORT OF THE DIRECTORS**
The directors have pleasure in presenting their report and the Company's financial statements for the year ended 31 December 2024.
## PRINCIPAL ACTIVITY
The Company's principal activity is to provide services to Women's Institutes locally and to represent the interests of Women's Institutes in Bedfordshire.
## DIRECTORS
The Directors who held office during the year are as follows:
|Chairman|Mrs Elizabeth Cochrane||
|---|---|---|
|Vice Chairman|Mrs Hazel Wade|Resigned 29/04/24|
||Mrs Dorothy Wigg|Appointed 29/04/24|
|Treasurer|Mrs Diane Sanbrook||
|Committee|Mrs Sally Ball||
||Mrs Rosemary Mitchell|Resigned 03/06/24|
||Mrs Elizabeth Potter||
||Mrs Rita Hutchinson||
||Mrs Hazel Wade||
||Mrs Susan Pestell|Appointed 03/06/24|
## LIMITED LIABILITY
The company is limited by guarantee with a £1 guarantee provided by each member.
## CHARITABLE STATUS
The company is a registered charity.
On behalf of the Board:
Mrs Elizabeth Cochrane
Date: 10. February 2025
Chairman
Page 2
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEDFORDSHIRE COUNTY**
## **FEDERATION OF WOMEN'S INSTITUTES**
I report on the accounts of the company for the year ended 31 December 2024, which are set out on pages 4 to 8.
## Respective responsibilities of trustees and examiner
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
(a) examine the accounts under section 145 of the 2011 Act;
(b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
(c) to state whether particular matters have come to my attention.
## Basis of Independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- (1) which give me reasonable cause to believe that, in any material respect, the requirements:
- (a) to keep accounting records in accordance with section 386 of the Companies Act 2006; and
(b) to prepare accounts which accord with the accounting records, comply with the accounting requirements section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr S. P. Simpson Longstaff, Gentle & Co Chartered Certified Accountants 61 Harpur Street Bedford MK40 2SR
Dated:
10. February 2025
Page 3
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **BALANCE SHEET AS AT 31 DECEMBER 2024**
|2023
£
£
59200
4305
3382
79156
117393
204236
7569
196667
255867
75000
112353
117337
4984
63530
255867|Note
FIXED ASSETS
Tangible Assets
2
CURRENT ASSETS
Stock on Hand
1c
Debtors
3
Investment Accounts
4
Cash at Bank and in Hand
5
LESS:
CURRENT LIABILITIES
Creditors
6
TOTAL ASSETS LESS CURRENT LIABILITIES
FINANCED BY:
Capital Reserve
Unrestricted Funds
General Reserve
1e, 7a
Property Maintenance Reserve
1e, 7a
Restricted Funds
1e, 7b|2024
£
£
58095
4145
4088
109238
103538
221009
7817
213192
271287
75000
121886
4984
126870
69417
271287|2024
£
£
58095
4145
4088
109238
103538
221009
7817
213192
271287
75000
121886
4984
126870
69417
271287|
|---|---|---|---|
|||||
||||271287|
The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2024
The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2024 in accordance with Section 476 of the Companies Act 2006.
The directors acknowledge their responsibilities for:
(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.
The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Mrs Elizabeth Cochrane Mrs Diane Sanbrook
Approved On: 10. February 2025
Director Director
Page 4
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024**
|2023
£
£
24136
35704
5378
10437
0
2904
78559
3694
82253
32022
27927
8219
2020
70188
7133
77321
4932|Note
INCOMING RESOURCES
Affiliation Fees and Quota
Income - Committees
Income - Other
Sale of Goods
General Donations
Interest Received from General Investments
Total Incoming Resources - Unrestricted Funds
7a
Total Incoming Resources - Restricted Funds
7b
Total Incoming Resources for the year
RESOURCES EXPENDED
Governance Costs
Expenses of Committees
Cost of Goods Sold
Depreciation
1b, 2
Total Resources Expended - Unrestricted Funds
7a
Total Resources Expended - Restricted Funds
7b
Total Resources Expended for the year
Surplus/(Deficit) for the year|2024
£
£
25874
36970
4105
4233
110
3543
74835
7180
82015
31157
25956
7084
2123
66320
275
66595
15420|2024
£
25874
36970
4105
4233
110
3543|
|---|---|---|---|
||||74835
7180|
|||||
||||15420|
## **FUNDS ACCOUNT FOR THE YEAR ENDED 31 DECEMBER 2024**
|Total Incoming Resources for the year
Less:
Total Resources Expended for the year
Transfer Between Funds
Operating Surplus for the year
Balance Brought Forward
Balance Carried Forward||Unrestricted
Funds
74835
66320|Unrestricted
Funds
74835
66320|Restricted
Funds
7180
275|Restricted
Funds
7180
275|Total
2024
82015
66595|
|---|---|---|---|---|---|---|
||||||||
||||8515
1018||6905
-1018|15420
0|
||||9533
112353||5887
63530|15420
175883|
||||121886||69417|191303|
Page 5
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## 1 ACCOUNTING POLICIES
## a Basis of Accounting
The financial statements have been prepared under the historical cost convention. The financial statements have been prepared in accordance with Statement of Recommended Practice, "Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS 102) and the Companies Act 2016.
## b Tangible Fixed Assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
- Freehold Property & Improvements (excl. land) 2% straight line Furniture, Fittings & Equipment - 15% on written down value Computer Equipment - 25% on written down value
## c Stock
Stock consists of goods held for resale which are valued at the lower of cost and net realisable value.
## d Voluntary Income
All voluntary income, legacies and grants are utilised within the general unrestricted fund for the furtherance of the principal activity of the company, except that where a particular use of any amount received has been specified at the time of receipt, a restricted fund will operate. Any such specified use should be compatible with the objects of the company and capable of execution by the company.
## e Fund Accounting
- ( I ) The company's General Reserve consists of unrestricted funds which the company may use for its purposes at its discretion.
- ( ii ) The Property Maintenance Reserve has been created to specifically accommodate amounts set aside for future maintenance costs. It is an unrestricted, but designated fund of the company.
- ( iii ) The restricted funds are those where donations have been received or fund raising events have been held for specific purposes.
## f Pension Costs and Other Post-Retirement Benefits
The company operates a defined contribution pension scheme. Contributions payable to the company's pension scheme are charged to profit or loss in the period to which they relate.
## g Employees and Directors
The average number of employees during the year was 3
## 2 TANGIBLE FIXED ASSETS
|TANGIBLE FIXED ASSETS||
|---|---|
|Cost
Opening Balance as at 1.1.24
Additions
Depreciation
Accumulated Depreciation as at 1.1.24
Charge for the year
Net Book Value at 31 December 2024
Net Book Value at 31 December 2022|Freehold
Property
Furniture,
62, Adelaide
Total
Fittings &
Square &
Equipment
Improvements|
||21188
86075
107263
1018
0
1018|
||22206
86075
108281|
||17067
30996
48063
901
1222
2123|
||17968
32218
50186|
||4238
53857
58095|
||4121
55079
59200|
Page 6
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
|3
4
5
6
7a
b|31.12.24
31.12.23
£
£
DEBTORS
Trade Debtors
142
367
Prepayments
452
530
Expenses paid in respect of following year
3494
2485
4088
3382
CURRENT ASSET INVESTMENTS
Nationwide Building Society Account
58955
31333
COIF Charities Deposit Account
50283
47823
109238
79156
CASH AT BANK AND IN HAND
Deposit Account
72706
69163
Current Account
30753
47965
Cash in Hand
79
265
103538
117393
CREDITORS
Accrued Expenses
2794
2857
Amounts held in respect of following year
5023
4712
7817
7569
Unrestricted Funds
Balance
Balance
as at
Income
Expend-
Transfer
as at
01.01.24
iture
31.12.24
General Reserve
112353
74835
-66320
1018
121886
Designated for Property
Maintenance
4984
0
0
0
4984
117337
74835
-66320
1018
126870
Restricted Funds
Balance
Balance
as at
Income
Expend-
Transfer
as at
01.01.24
iture
31.12.24
Bursary - Dr Braggins
825
825
W. I. Property & Office Fund
22002
3459
25461
W. I. Suspensions (see page 8)
6843
7
-2749
4101
W. I. Formations & Recruitment
5163
150
-275
2749
7787
Pooling of Accommodation
3131
2622
5753
Denman Dip
64
64
Catering & Office Equipment
1696
942
-1018
1620
Denman College Furniture
1258
1258
WI Bursaries
1035
1035
Save Denman/Love Denman
1664
1664
Speakers & Centenary
19037
19037
Garden Fund
759
759
Groups
53
53
63530
7180
-275
-1018
69417|31.12.24
31.12.23
£
£
DEBTORS
Trade Debtors
142
367
Prepayments
452
530
Expenses paid in respect of following year
3494
2485
4088
3382
CURRENT ASSET INVESTMENTS
Nationwide Building Society Account
58955
31333
COIF Charities Deposit Account
50283
47823
109238
79156
CASH AT BANK AND IN HAND
Deposit Account
72706
69163
Current Account
30753
47965
Cash in Hand
79
265
103538
117393
CREDITORS
Accrued Expenses
2794
2857
Amounts held in respect of following year
5023
4712
7817
7569
Unrestricted Funds
Balance
Balance
as at
Income
Expend-
Transfer
as at
01.01.24
iture
31.12.24
General Reserve
112353
74835
-66320
1018
121886
Designated for Property
Maintenance
4984
0
0
0
4984
117337
74835
-66320
1018
126870
Restricted Funds
Balance
Balance
as at
Income
Expend-
Transfer
as at
01.01.24
iture
31.12.24
Bursary - Dr Braggins
825
825
W. I. Property & Office Fund
22002
3459
25461
W. I. Suspensions (see page 8)
6843
7
-2749
4101
W. I. Formations & Recruitment
5163
150
-275
2749
7787
Pooling of Accommodation
3131
2622
5753
Denman Dip
64
64
Catering & Office Equipment
1696
942
-1018
1620
Denman College Furniture
1258
1258
WI Bursaries
1035
1035
Save Denman/Love Denman
1664
1664
Speakers & Centenary
19037
19037
Garden Fund
759
759
Groups
53
53
63530
7180
-275
-1018
69417|31.12.24
£
142
452
3494
4088
58955
50283
109238
72706
30753
79
103538
2794
5023
7817
Expend-
Transfer
iture|31.12.23|
|---|---|---|---|---|
|||||£
367
530
2485|
|||||3382|
|||||31333
47823|
|||||79156|
|||||69163
47965
265|
|||||117393|
|||||2857
4712|
|||||7569|
|||||Balance
as at
31.12.24|
|||112353
74835
-66320
1018
121886
4984
0
0
0
4984|||
|||117337
74835
-66320
1018
126870|||
|||Balance
Balance
as at
Income
Expend-
Transfer
as at
01.01.24
iture
31.12.24|||
|||825
825
22002
3459
25461
6843
7
-2749
4101
5163
150
-275
2749
7787
3131
2622
5753
64
64
1696
942
-1018
1620
1258
1258
1035
1035
1664
1664
19037
19037
759
759
53
53|||
|||63530
7180
-275
-1018
69417|||
Page 7
**THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024**
## W.I. Suspensions
From July 2002 forfeited amounts from suspended W.I's are held until a W.I. reforms and reclaims the relevant sum or for 3 years when the funds are allocated under the rules of the W.I. to the Company only. Therefore the funds remain restricted for a period of up to 3 years.
|8|OPERATING SURPLUS
The Operating Surplus is stated after charging:
Accountancy Fees||31.12.24
£
936||31.12.23
£
912|
|---|---|---|---|---|---|
## 9 CONNECTED PERSONS AND RELATED PARTY TRANSACTIONS
The company exists to promote the interests of Womens Institutes throughout Bedfordshire and as such ensures that the membership of the W.I. both as individuals and collectively benefit from its normal operation.
Employment costs are as shown in the detailed income and expenditure account, in addition to which the company enjoys a considerable amount of voluntary effort by the officers, directors and members. The value of these donated services has not been quantified and is not reflected in the accounts.
Subject to the foregoing there were no material related party transactions during the year.
Page 8