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← Bedfordshire County Federation Of Women's Institutes

2020-12-31-accounts

FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31. DECEMBER 2020

FOR

THE BEDFORDSHIRE COUNTY FEDERATION OF

WOMEN'S INSTITUTES

THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

COMPANY INFORMATION

REGISTERED OFFICE:

REGISTERED NUMBER:

W. |. House 62 Adelaide Square Bedford MK40 2RW

02708888

REGISTERED CHARITY NUMBER: 1029278

INDEPENDENT REPORTING Longstaff, Gentle & Co ACCOUNTANTS: Chartered Certified Accountants 61 Harpur Street Bedford MK40 2SR

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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

REPORT OF THE DIRECTORS

The directors have pleasure in presenting their report and the Company's financial statements for the year ended 31. December 2020.

PRINCIPAL ACTIVITY

The Company's principal activity is to provide services to Women's Institutes locally and to represent the interests of Women's Institutes in Bedfordshire.

DIRECTORS

The Directors who held office during the year are as follows:

Chairman Mrs Sally Ball
Vice Chairman Mrs Elizabeth Cochrane
Mrs Ruth Gill
Treasurer Mrs Diane Sanbrook
Assistant Treasurer Mrs Anne Wilmot (Resigned 19/05/20)
Committee Mrs Judith McEwan
Mrs Chrystyna Smith (Resigned 19/05/20)
Mrs Rosemary Mitchell
Mrs Elizabeth Potter
Mrs DotWigg (Appointed 19/05/20)
MrsWendyCox (Appointed19/05/20)

LIMITED LIABILITY

The company is limited by guarantee with a £1 guarantee provided by each member.

CHARITABLE STATUS

The company is a registered charity.

On behalf of the Board:

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fa Date: Jd AROM.
Chairman
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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BEDFORDSHIRE COUNTY

FEDERATION OF WOMEN'S INSTITUTES

| report on the accounts of the company for the year ended 31. December 2020, which are set out on pages 4 to 8.

Respective responsibilities of trustees and examiner

The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:

(a) examine the accounts under section 145 of the 2011 Act;

(b) to follow the procedures laid down in the General Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and

(c) to state whether particular matters have come to my attention.

Basis of Independent examiner's report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

(1) which give me reasonable cause to believe that, in any material respect, the requirements:

(a) to keep accounting records in accordance with section 386 of the Companies Act 2006; and

(b) to prepare accounts which accord with the accounting records, comply with the accounting requirements section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities.

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Steph Srmg ues

Mr S. P. Simpson Longstaff, Gentle & Co Chartered Certified Accountants 61 Harpur Street Bedford MK40 2SR

Dated:

  1. April 2021

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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES
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BALANCE SHEET AS AT 31. DECEMBER 2020
2019 2020
£ £ Note £ £
FIXED ASSETS
64627 Tangible Assets 2 62773
CURRENT ASSETS
7956 Stock on Hand 1c 7889
2155 Debtors 3 1205
57751 Investment Accounts 4 57479
118405 Cash at Bank and in Hand 5 114492
186267 181065
LESS: CURRENT LIABILITIES
14162 Creditors 6 8169
172105 172896
236732 TOTAL ASSETS LESS CURRENT LIABILITIES 235669
FINANCED BY:
75000 Capital Reserve 75000
Unrestricted Funds
98106 General Reserve le, 7a 94497
103090 4984 Property Maintenance Reserve le, 7a 4984 99481
58642 Restricted Funds te, 7b 61188
___236732, __235669.
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The company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 December 2020

The members have not required the company to obtain an audit of its financial statements for the year ended 31 December 2020 in accordance with Section 476 of the Companies Act 2006.

The directors acknowledge their responsibilities for:

(a) ensuring that the company keeps accounting records which comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of each financial year and of its profit or loss for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.

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: ee a ' Approved On: ..L.22..He. 20% .
Director Director
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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31. DECEMBER 2020

2019 2020
£ £ INCOMING RESOURCES Note £ £
26752 Affiliation Fees and Quota 26152
75804 Income - Committees 3316
5186 Income - Other 8471
14548 Sale of Goods 9646
317 General Donations 123
483 Interest Received from General Investments 214
123090 Total Incoming Resources - Unrestricted Funds 7a 47922
19085 Total Incoming Resources - Restricted Funds 7b 5315
142175 Total Incoming Resources for the year 53237
RESOURCES EXPENDED
38256 Governance Costs 41570
65645 Expenses of Committees 3117
9960 Cost of Goods Sold 5866
2138 Depreciation 1b, 2 2003
115999 Total Resources Expended - Unrestricted Funds 7a 52556
11255 Total Resources Expended - Restricted Funds 7b 1744
127254 Total Resources Expended for the year 54300
14921 Surplus/(Deficit)fortheyear -1063

FUNDS ACCOUNT FOR THE YEAR ENDED 31, DECEMBER 2020

Total Unrestricted Restricted Total
2019 Funds Funds 2020
142175 Total Incoming Resources for the year 47922 5315 53237
127254 Less: Total Resources Expended for the year 52556 1744 54300
14921 -4634 3571 -1063
0 Transfer Between Funds 1025 -1025 0
14921 Operating Surplus for the year -3609 2546 -1063
141827 Balance Brought Forward 98106 58642 156748
156748 BalanceCarriedForward 94497 61188 155685

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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS

1 ACCOUNTING POLICIES

a Basis of Accounting

statements have been prepared in accordance with Statement of Recommended Practice, "Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and the Republic of Ireland (FRS 102) and the Companies Act 2016.

b Tangible Fixed Assets

Freehold Property & Improvements (excl. la - 2% straight line Furniture, Fittings & Equipment - 15% on written down value Computer Equipment - 25% on written down value

Stock consists of goods held for resale which are valued at the lower of cost and net realisable value.

d Voluntary Income

e Fund Accounting

g Employees and Directors

The average number of employees during the year was 4

2 TANGIBLE FIXED ASSETS

TANGIBLE FIXED ASSETS
Freehold
Property
Furniture, 62, Adelaide Total
Fittings & Square &
Equipment Improvements
Cost
Opening Balance as at 1.1.20 18807 86075 104882
Additions 149 ) 149
18956 86075 105031
Depreciation
Accumulated Depreciation as at 1.1.20 14147 26108 40255
Charge for the year 781 1222 2003
14928 27330 42258
Net Book Value at 31. December 2020 4028 58745 62773
NetBookValueat31.December2019 4660 59967 64627

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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS Continued............

31.12.20 31.12.19
£ £
3 DEBTORS
Trade Debtors 100 532
Prepayments 601 575
Expenses paid in respect of following year 504 1048
1205 2155
4 CURRENTASSET INVESTMENTS
Nationwide Building Society Account 6092 4493
COIF Charities Deposit Account 51387 53258
57479 57751
5 CASH AT BANK AND IN HAND
Deposit Account 65611 85396
Current Account 48748 32513
Cash in Hand 133 496
114492 118405
6 CREDITORS
Accrued Expenses 2938 1658
Amounts held in respect of following year 5231 12504
8169 14162
7a Unrestricted Funds
Balance Balance
as at Income Expend- Transfer as at
01.01.20 iture 31.12.20
General Reserve 98106 47922 -52556 1025 94497
Designated for Property
Maintenance 4984 0 0 4984
103090 47922 -52556 1025 99481
b Restricted Funds
Balance Balance
as at Income Expend- Transfer as at
01.01.20 iture 31.12.20
Bursaries 921 101 1022
W.
 . Property & Office Fund 23547 156
W.
 . Suspensions (page 8) 2006 -797
W.
 . Formations Fund 4127 792
Pooling ofAccommodation 2176 1496 3672
Denman Dip 43 21 64
Catering & Office Equipment 2933 2933
Denman College Furniture 1255 1 1256
Postage 0 25 -25 0
WI Bursaries 449 236 685
Save Denman/Love Denman 1599 347 -482 1464
Speakers & Centenary 19037 19037
Catering Bursaries 310 -310 0
Garden Fund 239 140 -155 224
Communication & Publicity 0 2000 -1000 1000
58642 5315 -1744 -1025 61188

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THE BEDFORDSHIRE COUNTY FEDERATION OF WOMEN'S INSTITUTES

NOTES TO THE FINANCIAL STATEMENTS Continued............

W.|. Suspensions

From July 2002 forfeited amounts from suspended W.I's are held until a W.I. reforms and reclaims the relevant sum or for 3 years when the funds are allocated under the rules of the W.I. to the Company only. Therefore the funds remain restricted for a period of up to 3 years.

8 OPERATING SURPLUS 31.12.20 31.12.19 £ £ The Operating Surplus is stated after charging: Accountancy Fees 1092 1092

9 CONNECTED PERSONS AND RELATED PARTY TRANSACTIONS

The company exists to promote the interests of Womens Institutes throughout Bedfordshire and as such ensures that the membership of the W.I. both as individuals and collectively benefit from its normal operation.

Employment costs are as shown in the detailed income and expenditure account, in addition to which the company enjoys a considerable amount of voluntary effort by the officers, directors and members. The value of these donated services has not been quantified and is not reflected in the accounts.

Subject to the foregoing there were no material related party transactions during the year.

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