Charity registration number: 1029276
EAST HARPTREE NURSERY PRE-SCHOOL TRUSTEES' REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2025
East Harptree Nursery Pre-school Contents
| Page | |
|---|---|
| Reference and Administrative Details | 1 |
| Trustees' Report | 2—3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 |
| Notes to the Financial Statements | 7—12 |
| The following pages do not form part of the statutory accounts: | |
| Detailed Statement of Financial Activities | 13—14 |
East Harptree Nursery Pre-school Reference and Administrative Details For The Year Ended 31 August 2025
| Trustees | Martha Carter - Chair |
|---|---|
| Sara Readman | |
| Mark Gill | |
| Gillian Hickling | |
| Jessica Sheldon | |
| Eleanor Hall | |
| Charity Number | 1029276 |
| Principal Address | The Theatre |
| Middle Street | |
| East Harptree | |
| Bristol | |
| DS40 6AZ | |
| Independent Examiner | Charlton Baker Limited |
| Charlton Baker | |
| 7-7c Snuff Street | |
| Devizes | |
| Wiltshire | |
| SN10 1DU |
Page 1
East Harptree Nursery Pre-school Trustees' Report For The Year Ended 31 August 2025
The trustees present their report and the financial statements for the year ended 31 August 2025.
Objectives and Activities
Aims and Objectives
The charitable objectives of the charity are to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
The aim of East Harptree Nursery is to enhance the development and education of children under the statutory school age. All children are given the opportunity to select from a wide range of activities each day including using the outside area attached to the setting.
The Nursery does operate a Forest School in the nearby Harptree Court, alongside a range of other extra curriculum activities.
The Nursery regularly achieves standards above the national average. In the most recent OFSTED review in September 2025, it retained the Good rating previously awarded. This is a deserved reflection on the consistent hard work and the quality of the service provided by the entire team.
Public Benefit
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
The trustees confirm that they have complied with the requirements of Section 17 of the Charities Act 2011 to have due regard to the Charity Commission’s guidance on public benefit.
Achievements and Performance
Main Achievements
From surplus the nursury subsidised a day trip to a local farm and Chritmas party, and completed a new sensory room and dedicated sleep room.
Financial Review
Financial Position
The total income for the year ending 31 August 2025 was £516,454 (2024: £377,854) The surplus for the year was £8,179 (2024: £33,977). The surplus for the year was £8,179 (2024 : £33,977).
At 31 August 2025 the charity had net assets of £150,090 (2024: £141,911).
Maintaining an annual surplus is critical to the long-term management strategy of the nursery. As the extended opening hours are now more widely known, the number of children being cared for has steadily grown. The Management Team are well aware that the local authority funding from Bath & North East Somerset Early Years Education Services may not always be adequate to cover the associated hourly costs. It regularly reviews the ongoing fees and charges in order to protect the Nursery’s long-term financial position.
The Nursery has a hard-working dedicated staff team but also has the support from parent volunteers in some of the aspects of the day-today running of the Nursery. Parent volunteers are also involved in running fundraising events.
Reserves Policy
The trustees aim to maintain a minimum of 3 months of staff salaries in reserve as a buffer against unexpected events.
At 31 August 2025, the charity had reserves equivalent to 4.7 months (2024: 6.6 months) salary costs.
Page 2
East Harptree Nursery Pre-school Trustees' Report (continued) For The Year Ended 31 August 2025
Plans for future periods
New Academic Financial Year 2025-26
The number of children in setting is nearly at the maximum level that the Management Team regard as being appropriate. They want to continue to provide a high-quality experience for all of the children.
In September 2025, the local authority funding will be extended further to allow eligible children up to 30 hours from 9 months up to 5 years old during term time.
The Management Team is aware of the possible shortfall that may occur between the monies received in funding from the local authority and the on-going hourly costs. The Nursery will strive to continue to provide an enriching, happy environment for all of the children in its care.
In March 2025, with the agreement of its members, the Trustees registered a new entity with the Charity Commission, East Harptree Nursery CIO, and applied to Ofsted for registration of the new entity. The CIO will help secure the future of the nursery by providing greater flexibility to apply for grants and other funding opportunities as required. The CIO became operational on 1 May 2026.
Structure, Governance and Management
Governing Document
The charity is an unincorpoated charity. The Nursey started in December 1982, and became a registered charity on 29 November 1993. The Nursery operates under the “Preschool Learning Alliance” constitution.
The constitution was adopted 10 December 1982 and amended on; 7 October 1993, and 13 June 2024.
Trustee Selection Methods
The trustees are all volunteers and are nominated by parents, carers and staff.
The Committee along with the Manager meet at least six times per year as well as the annual AGM. In addition, a sub.committee meets throughout the year as required to organise fundraising events.
The management team comprises:
Jessica Sheldon - Manager Elaine Fry - Deputy Manager
East Harptree Nursery is situated in the village of East Harptree on the edge of the Chew Valley and the Mendip Hills south of Bristol.
The Nursery is open 48 weeks per year, from 8.00am to 6.00pm Monday – Thursday and 8.00am to 5.00pm on Fridays. It takes children from the age of 6 months to 5 years in a recently renovated dedicated setting.
The trustees' report was approved by the board of trustees and signed on its behalf by:
Martha Carter
Trustee 24/06/2026
Page 3
East Harptree Nursery Pre-school Independent Examiner's Report to the Trustees of East Harptree Nursery Pre-school For The Year Ended 31 August 2025
I report to the trustees on my examination of the accounts of East Harptree Nursery Pre-school (the Trust) for the year ended 31 August 2025.
Responsibilities and Basis of Report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner's Statement
Since the Trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of The Institute of Chartered Accountants in England and Wales, which is one of the listed bodies.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
�. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and contents of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Charlton Baker Limited 24/06/2026 7-7c Snuff Street Devizes Wiltshire SN10 1DU
Page 4
East Harptree Nursery Pre-school Statement of Financial Activities For The Year Ended 31 August 2025
| Notes INCOME AND ENDOWMENTS FROM: Donations and legacies 3 Charitable activities: 4 School income Investments 5 EXPENDITURE ON: Raising funds 8 Charitable activities: 8 School income NET INCOME NET MOVEMENT IN FUNDS RECONCILIATION OF FUNDS: Total funds brought forward TOTAL FUNDS CARRIED FORWARD 20 |
2025 Unrestricted funds £ 2,693 513,666 95 |
2024 Unrestricted funds £ 1,095 376,671 88 |
|---|---|---|
| 516,454 | 377,854 | |
| (149) (506,297) |
(57) (343,820) |
|
| (506,446) | (343,877) | |
| 10,008 | 33,977 | |
| 10,008 141,911 |
33,977 107,934 |
|
| 151,919 | 141,911 |
The notes on pages 7 to 12 form part of these financial statements.
Page 5
East Harptree Nursery Pre-school Statement of Financial Position As At 31 August 2025
| Notes FIXED ASSETS Tangible Assets 13 CURRENT ASSETS Debtors 14 Cash at bank and in hand Creditors: Amounts Falling Due Within One Year 15 NET CURRENT ASSETS (LIABILITIES) TOTAL ASSETS LESS CURRENT LIABILITIES Creditors: Amounts Falling Due After More Than One Year 16 NET ASSETS FUNDS OF THE CHARITY Unrestricted Funds TOTAL FUNDS 20 |
2025 Unrestricted funds £ 58,333 |
2024 Total funds £ 61,204 |
|---|---|---|
| 58,333 11,077 166,276 |
61,204 18,255 150,080 |
|
| 177,353 (69,183) |
168,335 (70,545) |
|
| 108,170 | 97,790 | |
| 166,503 | 158,994 | |
| (14,584) | (17,083) | |
| 151,919 | 141,911 | |
| 151,919 | 141,911 | |
| 151,919 | 141,911 |
The financial statements were approved by the board of trustees on 24 June 2026 and were signed on its behalf by:
Martha Carter
Trustee
The notes on pages 7 to 12 form part of these financial statements.
Page 6
East Harptree Nursery Pre-school Notes to the Financial Statements For The Year Ended 31 August 2025
1. General Information
East Harptree Nursery Pre-school is an unincorporated charity registered with the Charity Commission, registered charity number 1029276. The principal address is The Theatre, Middle Street, East Harptree, Bristol, DS40 6AZ.
2. Accounting Policies
2.1. Basis of Preparation of Financial Statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)", Financial Reporting Standard 102 "The Financial Reporting Standard applicable in the UK and Republic of Ireland" and the Charities Act 2011.
The charity is a Public Benefit Entity as defined by FRS 102.
2.2. Going Concern Disclosure
The trustees consider that it is appropriate to prepare the financial statements on a going concern basis. The charity will continue to operate until the transfer of all its activities, assets and liabilities to the newly incorporated East Harptree Nursery CIO. This planned transition is described in detail in the Achievement and Performance section of the Trustees' Annual Report. The trustees are satisfied that the charity has sufficient resources to meet its obligations as they fall due during the transition period and until the transfer is completed.
2.3. Incoming Resources
Income is recognised when the charity is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.
Cash donations are recognised on receipt. Other donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
2.4. Resources Expended
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably.
Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use.
2.5. Tangible Fixed Assets and Depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Leasehold 10% straight line Fixtures & Fittings 20% straight line Computer Equipment 33% straight line
2.6. Cash and Cash Equivalents
Cash and cash equivalents are basic financial assets and include cash in hand and deposits held at call with banks, other short-term highly liquid investments that mature in no more than three months from the date of acquisition and are readily convertible to a known amount of cash with insignificant risk of change in value, and bank overdrafts.
3. Income from Donations and Legacies
Page 7
East Harptree Nursery Pre-school Notes to the Financial Statements (continued) For The Year Ended 31 August 2025
| Donations and gifts 4. Income from Charitable Activities School income: Children's services Government funding for fees 5. Investment Income Bank interest receivable 6. Government Grants Government funding recognised in the accounts were as follows: Government funding 7. Net Income/(Expenditure) The net income is stated after charging/(crediting): Depreciation of tangible fixed assets - owned |
2025 Unrestricted funds £ 2,693 |
2024 Unrestricted funds £ 1,095 |
|---|---|---|
| 2025 Unrestricted funds £ 232,752 280,914 |
2024 Unrestricted funds £ 244,999 131,672 |
|
| 513,666 | 376,671 | |
| 2025 Unrestricted funds £ 95 |
2024 Unrestricted funds £ 88 |
|
| 2025 £ 280,914 |
2024 £ 131,672 |
|
| 2025 £ 10,522 |
2024 £ 8,801 |
Page 8
East Harptree Nursery Pre-school Notes to the Financial Statements (continued) For The Year Ended 31 August 2025
8. Analysis of Expenditure
| Raising funds School income Raising funds School income 9. Support Costs Employee costs Premises expenses General administration Depreciation Employee costs Premises expenses General administration Depreciation 10. Independent Examiner's Remuneration Independent examination of the financial statements |
Activities undertaken directly £ 149 36,630 |
Support costs (see note 9) £ - 469,667 |
2025 Total £ 149 506,297 |
|---|---|---|---|
| 36,779 | 469,667 | 506,446 | |
| Activities undertaken directly £ 57 18,380 |
Support costs (see note 9) £ - 325,440 |
2024 Total £ 57 343,820 |
|
| 18,437 | 325,440 | 343,877 | |
| 2025 £ 1,560 |
2025 School income £ 394,715 35,780 28,650 10,522 |
||
| 469,667 | |||
| 2024 School income £ 261,550 33,466 21,623 8,801 |
|||
| 325,440 | |||
| 2024 £ 1,440 |
Page 9
East Harptree Nursery Pre-school Notes to the Financial Statements (continued) For The Year Ended 31 August 2025
11. Staff Costs
Staff costs were as follows:
| Wages and salaries Social security costs Other pension costs |
2025 £ 355,879 25,526 5,423 386,828 |
2024 £ 239,691 13,777 3,970 |
|---|---|---|
| 257,438 |
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
12. Average Number of Employees
Average number of employees during the year was: 22 (2024: 19)
13. Tangible Assets
Land & Property
| Cost As at 1 September 2024 Additions As at 31 August 2025 Depreciation As at 1 September 2024 Provided during the period As at 31 August 2025 Net Book Value As at 31 August 2025 As at 1 September 2024 |
Leasehold £ 75,834 - |
Fixtures & Fittings £ 1,746 6,231 |
Computer Equipment £ 1,443 1,420 |
Total £ 79,023 7,651 |
|---|---|---|---|---|
| 75,834 | 7,977 | 2,863 | 86,674 | |
| 16,418 7,791 |
720 1,776 |
681 955 |
17,819 10,522 |
|
| 24,209 | 2,496 | 1,636 | 28,341 | |
| 51,625 | 5,481 | 1,227 | 58,333 | |
| 59,416 | 1,026 | 762 | 61,204 |
14. Debtors
| 4. Debtors |
||
|---|---|---|
| Due within one year Trade debtors Other debtors |
2025 £ 8,958 2,119 11,077 |
2024 £ 16,035 2,220 |
| 18,255 |
Page 10
East Harptree Nursery Pre-school Notes to the Financial Statements (continued) For The Year Ended 31 August 2025
15. Creditors: Amounts Falling Due Within One Year
| Trade creditors Other loans Other creditors Taxation and social security Accruals and deferred income 16. Creditors: Amounts Falling Due After More Than One Year Other loans 17. Loans An analysis of the maturity of loans is given below: Amounts falling due within one year or on demand: Other loans Amounts falling due between one and five years: Other loans 18. Deferred Income Deferred income movements in the year were as follows: Balance at the start of the period Income deferred in the current period Amounts released in income from previous periods Balance at the end of the period |
2025 £ 2,188 2,500 1,073 6,711 56,711 69,183 2025 £ 14,584 2025 £ 2,500 2025 £ 14,584 2025 £ 43,078 53,351 (43,078) |
2024 £ 8,866 2,500 900 6,242 52,037 |
|
|---|---|---|---|
| 70,545 | |||
| 2024 £ 17,083 |
|||
| 2024 £ 2,500 |
|||
| 2024 £ 17,083 |
|||
| 2024 £ 18,527 43,078 (18,527) |
|||
| 53,351 | 43,078 |
19. Pension Commitments
The charity operates a defined contribution pension scheme. The assets of the scheme are held separately from those of the charity in an independently administered fund.
During the year the charge to the statement of financial activities in respect of defined contribution schemes was £5,423 (2024: £3,970).
At the statement of financial position date contributions of £NIL were due to the fund and are included in creditors.
Page 11
East Harptree Nursery Pre-school Notes to the Financial Statements (continued) For The Year Ended 31 August 2025
20. Movement in Funds
| Unrestricted funds General: General unrestricted fund Total funds Unrestricted funds General: General unrestricted fund Total funds |
As at 1 September 2024 £ 141,911 |
Income £ 516,454 |
Expenditure £ (506,446) |
As at 31 August 2025 £ 151,919 |
|---|---|---|---|---|
| 141,911 | 516,454 | (506,446) | 151,919 | |
| As at 1 September 2023 £ 107,934 |
Income £ 377,854 |
Expenditure £ (343,877) |
As at 31 August 2024 £ 141,911 |
|
| 107,934 | 377,854 | (343,877) | 141,911 |
21. Transactions with Trustees
None of the trustees received any remuneration or any other benefits from an employment with the charity or a related entity during the current or previous year.
No trustee expenses have been incurred.
22. Related Party Disclosures
During the year payments of £4,743 (2024: £2,021) were paid to Gill Financial Control Solutions, a business owned by Mrs L Gill, the wife of a trustee, for bookkeeping services. A balance of £444 (2024: £140) was owed to the business at 31 August 2025 and is included in trade creditors.
Aggregate compensation of key management personnel is disclosed in the employees note.
Page 12
East Harptree Nursery Pre-school Detailed Statement of Financial Activities For The Year Ended 31 August 2025
| INCOME AND ENDOWMENTS FROM: Donations and legacies Donations from individuals Charitable Activities: School income Children's services Government funding for fees Investments Bank interest receivable EXPENDITURE ON: Raising funds Staging fundraising events Charitable Activities: School income Child experience Wages and salaries Employers NI Employers pensions - defined contributions scheme Subcontractor costs Recruitment costs Staff training Staff welfare Protective clothing Travel expenses Rent Light and heat Repairs and maintenance Cleaning Hire and leasing of plant, equipment and vehicles Computer software, consumables and maintenance Play equipment Insurance Printing, postage and stationery Advertising and marketing costs Telecommunications and data costs Independent examiner's fees |
2025 Total funds £ 2,693 |
2024 Total funds £ 1,095 1,095 244,999 131,672 376,671 88 88 377,854 (57) (57) (18,380) (239,691) (13,777) (3,970) (2,064) (550) (957) (67) (365) (109) (12,882) (2,557) (14,919) (3,108) - (3,862) (4,838) (1,586) (734) (1,280) (898) (1,440) ...CONTINUED |
|---|---|---|
| 2,693 232,752 280,914 |
||
| 513,666 95 |
||
| 95 | ||
| 516,454 (149) |
||
| (149) (36,630) (355,879) (25,526) (5,423) (330) (3,626) (2,556) (371) (971) (33) (14,304) (4,005) (12,213) (5,258) (442) (5,105) (5,300) (2,892) (528) (2,353) (656) (1,560) |
Page 13
East Harptree Nursery Pre-school Detailed Statement of Financial Activities (continued) For The Year Ended 31 August 2025
| Accountancy fees Legal fees Professional fees Subscriptions Bank charges Depreciation NET INCOME |
(1,872) - (7,622) (229) (91) (10,522) |
(1,704) (4,847) - (374) (60) (8,801) |
|---|---|---|
| (506,297) | (343,820) | |
| (506,446) | (343,877) | |
| 10,008 | 33,977 |
Page 14