East Harptree Nursery Preschool and Forest School Annual Report and Accounts for the year ended 31 August 2022
Registered charity number 1029276
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
Committee / Trustees
-
Victoria Walker (Chairperson) appointed January 2019
-
Angela Harper (Treasurer) resigned August 2022
-
Gillian Carter (Secretary) appointed July 2021
-
Martha Carter appointed July 2022, (Treasurer from August 2022)
-
Elizabeth Banfield appointed August 2022
Management Team
-
Manager Jessica Sheldon
-
Deputy manager Philippa James
Administrative Information
East Harptree Nursery Preschool & Forest School is situated in the village of East Harptree on the edge of the Chew Valley and Mendip Hills south of Bristol. The correspondence address is The Theatre, Middle Street, East Harptree, BS40 6AZ. During the year the Preschool operated on a term time only basis taking children from 2 years.
Aims and Purposes
The aim of East Harptree Nursery Preschool and Forest School is to enhance the development and education of children under the statutory school age. The Preschool operates a Forest School in nearby Harptree Court, alongside a range of other extra curriculum activities such as drama and yoga and all children are given the opportunity to select from a wide range of activities each day. The Preschool regularly achieve standards above the national average and the fact that we retained our Good rating following the most recent OFSTED review in January 2020 was a deserved reflection on the consistent hard work and the quality of the service provided by the entire team.
Structure, Governance and Management
The Preschool operates under the "Preschool Learning Alliance" constitution. The trustees are all volunteers and are nominated by parents, carers and staff and voted onto the Committee at the annual AGM. The Committee along with the Preschool Manager meet at least three times a year (via Zoom if necessary) and in addition normally various sub committees meet throughout the year as required primarily to organise fundraising events (again via Zoom if necessary).
Financial Review
Total income for the year ending 31 August 2021 was £205,448 (prior year £143,874).
The surplus for the year was £48,007 (prior year £14,785). This surplus will be used towards the costs of new furniture and resources required in the new setting from September 2022. The Preschool plans to move into the ground floor
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
of the Village Hall by September 2022, allowing for an increase in child numbers to meet demand, plus the ability to open all year and take younger children from 6 months of age.
Maintaining an annual surplus is critical to the PreSchool’s long-term management strategy as child numbers will always fluctuate as we have seen in recent years and the BANES EYFS funding may not always be adequate to cover all the associated hourly costs. The Management Team are therefore committed to regular reviews of the ongoing fees and charges to protect the Preschool’s long-term financial position.
The preschool is reliant on support from parent volunteers to run fundraising events and assist in some of the day to day jobs in running the preschool.
Reserves policy
The trustees aim to maintain a minimum of 3 months of staff salaries in reserve, as a buffer against unexpected events.
Fundraising and Donations
This year we organised various activities (including the Halloween disco, Christmas Raffle, and Easter Trail) which raised income of £944 used to renew resources in the setting. In addition to this we received a grant of £25,000 for the renovation of the new space, plus donations of £2,125 from parents and locals, giving a total of £28,069 (prior year £1,666).
New Academic / Financial Year 2022/23
Child numbers are currently in line with last year and expectations and the Committee are implementing plans for expanding the activities of the Preschool in response to increased demand for places.
Report Authorisation
The trustees and the committee have approved the above report.
Martha Carter, CHAIRPERSON appointed June 2023.
East Harptree Nursery Preschool and Forest School Year ended 31 August 2022 Date.. 26 June 2023
East Harptree Nursery Preschool and Forest School Year ended 31 August 2022 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts S•cVon A Ind•pond•nl ExarnlrTr•r's R•port Report lo the trus1> m•mb•rn ol Easi Hapvee tsery PregctKA and Schtt On •ccounl lor y 31 2022 Chartty no 111 any) 1029278 NIA I report to tru8 arnal)n ol alth• ch¥ty rim Tru) y•ar •TrJed 31N121J2Z. R¥ponlbllMl• Ind A5 Ihe ¢tharty tr0% olthè TntsL rèsF4Mth the yeparatk)n ba>ls of rnport cl the ac¢umts in wth IM wu1refflS ofthe kt 2011 IIMAcri. I rwrt n resp•a of my eyanwlw dthe Trf QU¥ rYa out er 3eclKffi 145 of Il Xl11 Acl vi Out ffly exarnv1atK. I h•¥t fc4kxved aptAKth Cvectbx by the Ctharty Ctrngi der 145(5llbl cl Acl. Indwd•rt I ha% my txThri•itsi. I rfjnfvm IIAt no mthO81 mttefs ve •x•mkn•rf• stathment come to my anI n corn)n ith Iho tAfiK c•use ty) Ihat M. any materkal resFec¢. Ihe kt or the •In.( lo atl8n11 knubj be ¢ydgr loo • Sn•d: a1 R•l•vani Kotssslonal 9u•llfk•lM(Il or Ix>dy lff •nyl: Merthr dlh# 41•1 dA¢cnI# Ew¥aTrJ a Wa Clwrth B•nK L•r• Easl Ha1. Biislc BS40 6BD Sectlon B Dl$¢lo$urg Onty Compte If Ihe exarnr*r ed$ lo hh1h1 rnatters of ler(See CC32. ER Oclob•r 2018
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
Statement of Financial Activities
| Note Incoming resources Donations and grants 2 Charitable activities 2 Total Resources expended Expenditure on Raising funds 3 Charitable activities 3 Total Net income and net movement in funds Reconciliation of funds Total funds bought forward Total funds carried forward |
2022 2021 £ £ 28,069 1,666 177,379 142,2 08 |
|---|---|
| 205,448 143,8 74 111 109 157,552 128,9 80 |
|
| 157,441 129,0 89 |
|
| 48,007 14,78 5 49,029 34,24 4 |
|
| 97,036 49,02 9 |
All funds were unrestricted in both years
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
Balance Sheet as at 31 August 2022
| Note Tangible fxed assets 6 Current assets Debtors 7 Cash at bank and in hand Total current assets Creditors: amounts falling due within one year 8 Net current assets Total assets less liabilities Creditors: amounts falling due after one year Funds of the charity Unrestricted funds |
2022 2021 £ £ 63,885 1,667 - - 74,438 61,599 |
|---|---|
| 61,599 61,599 16,858 14,237 |
|
| 57,735 47,363 |
|
| 121,62 0 49,030 |
|
| 24,583 - |
|
| 97,036 49,030 |
Signed by Martha Carter on behalf of the trustees
Signature Name: Martha Carter Date: 26 June 2023
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
1. Notes to the accounts
Basis of accounting
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.
The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014
And with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102).
Recognition of income
Income is included in the Statement of Financial Activities (SoFA) when:
-
the charity becomes entitled to the resources;
-
it is more likely than not that the trustees will receive the resources; and
-
the monetary value can be measured with sufficient reliability.
Offsetting
There has been no offsetting of assets and liabilities, or income and expenses, unless required or permitted by the FRS 102 SORP or FRS 102.
Grants and donations
Grants and donations are only included in the SoFA when the general income recognition criteria are met (5.10 to 5.12 FRS102 SORP).
Tax reclaims on donations and gifts
Gift Aid receivable is included in income when there is a valid declaration from the donor. Any Gift Aid amount recovered on a donation is considered to be part of that gift and is treated as an addition to the same fund as the initial donation unless the donor or the terms of the appeal have specified otherwise.
Volunteer help
The value of any voluntary help received is not included in the accounts but is described in the trustees’ annual report.
Liability recognition
Liabilities are recognised where it is more likely than not that there is a legal or constructive obligation committing the charity to pay out resources and the amount of the obligation can be measured with reasonable certainty.
Governance and support costs
Support costs have been allocated between governance costs and other support. Governance costs comprise all costs involving public accountability of the charity and its compliance with regulation and good practice.
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
Tangible fixed assets
These are capitalised if they can be used for more than one year, and cost at least £1,000. They are valued at cost. The depreciation rates and methods used are disclosed in note 6.
2. Analysis of income
| Donations and grants Donations Total Charitable activities Government funding for fees Private fee income Total |
2022 2021 £ £ 28,069 1,666 |
|---|---|
| 1,666 96,514 75,221 80,864 66,987 |
|
| 177,379 142,20 8 |
3. Analysis of expenditure
| Expenditure on raising funds Expenditure on charitable activities Child experience Staf salaries Rent Other Total expenditure on charitable activities |
2022 2021 £ £ 325 109 6,210 4,357 126,65 6 105,99 7 8,545 7,550 16,141 11,076 |
|---|---|
| 157,55 2 128,98 0 |
4. Governance and support costs
No fee was paid for independent examination in either year.
5. Staff costs
| Salaries and wages Social security costs Pension costs Total staf costs |
2022 2021 £ £ 124,805 104,45 9 - - 1,851 1,538 |
|---|---|
| 126,656 105,99 7 |
East Harptree Nursery Preschool and Forest School
Year ended 31 August 2022
No employees received employee benefits (excluding employer pension costs) for the reporting period of more than £60,000.
Amount paid to key management personnel: £20,439 (prior year: £13,471).
6. Tangible fixed assets
| Cost At beginning of the year Additions At end of the year Depreciation At beginning of the year Depreciation charge for the year At end of the year Net book value Net book value at beginning of the year Net book value at end of the year |
Fixtures and fttings £ 349 64,302 |
|---|---|
| 64,651 349 417 |
|
| 63,885 - 63,885 |
7. Analysis of debtors
| Trade debtors 8. Analysis of creditors Trade creditors Deferred income – government funding for fees received in advance Taxation and social security Total |
2022 2021 £ £ - - 2022 2021 £ £ 514 533 15,915 11,66 5 428 2,040 |
|---|---|
| 16,857 14,23 8 |
9. Trustee remuneration
None of the trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related entity.
No trustee expenses have been incurred.
There have been no related party transactions this year or last year.