2022-08-31-accounts - Harpsden Pre School Playgroup

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gssp"}| CHARITY COMMISSION | | FOR ENGLAND AND WALES

Trustees’ Annual Report for the period

From 1°t September 2021 Period start date To 315t August 2022 Period end date

Charity name: Harpsden Pre School Playgroup

Charity registration number: 1029269

Objectives and Activities 8 Summary 0 rere the of the purposes of | Para 1.17 The pre-school aims to provide a safe and charity as set out in its caring learning environment, free from governing document prejudice and discrimination, for children aged 2 to 5 years old. Summary of the main a 1.17 and The pre-school provides supervised activities in relation to those , sessions for pre-school children four days a purposes for the public week, Mon-Thu. benefit, in particular, the activities, projects or There are also Forest School sessions services identified in the Z which run on Tuesday mornings (younger) accounts. and afternoons (older children). The pre-school! plans and provides activities and play opportunities to develop the children's emotional, physical, social, and intellectual capabilities, in line with the Government's EYFS framework. Appropriate facilities and equipment are ! provided to achieve this. Statement confirming Para 1.18 The Trustees continue to have regard to peedissuedad regardby ol theaprto Charity eetthe guidanceaie theCommission guidance«weit issuedon public by. benefit. the Charity; Commission on public benefit Additional information (optional) You may choose to include further statements where relevant about: P T s0Rr reference d The Committee is responsible for Policy Para 1.38 fundraising on behalf of the pre-school. on grant making This is done in accordance with the policy on grant making. nla Para 1.38 Policy on social investment including program related investment

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||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |DG| |The|committee|is|run|by|volunteers|and| |—| |Contribution|Para|1.38|there|are no volunteers working directly| |volunteers|made|by|woth:|Shem|chiidcen,| |See|en| |Achievements|and|Performance| |8| |The|pre-school|continues|to|provide|high| |quality|care|and|education|to|all|the| |summary|[ih][ abe]|AEA|Para|1.20|withchildren attending. more teachers Weper continue session than to operatethe| |achievements|of|the|charity,|;| |identifying|the|difference|the|government|guidelines|recommend,|which| |charity's|work|has|made|to|enables|the|‘pack|away’|pre-school|to|run| |the|circumstances|of|its|smoothly|but|also|ensures|there|are|plenty| |beneficiaries|and|any wider|of staff on|hand|to|meet the|children's| |benefits|to|society|as|a|needs.| |whole.| |Throughout|the|course|of the|academic| |year,|we|were|able|to|gradually|reduce|the| |number|of COVID-19|measures|in|places| |for|the|safety|of the|staff,|children|and| |wider|Pre|School|community,|moving|drop| |off and|pick|up|back|in|to|the|hall|during| |the|latter|part|of the|year|and|enabling|the| |children|to|use|the|wider|facilities|available| |both|inside|and|outside.| |We|continue|to|provide|a|very|special| |woodland|and|Forest|School|setting which| |we|are|using|increasingly|and|the|daily| |access|to|the|woodland|setting|has|been| |enjoyed|by the|children|and|offersa|facility| |that|is|particularly|attractive|to|enquiring| |parents|or|guardians.| |We|continue|to|expand|on|the|outside|area,| |with|additional|gardening|space| |implemented|by|a|generous|local|supporter| |of the|Pre|School|and|regularly|enjoyed|and| |tended by|the|children.|

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Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against Para 1.44 objectives set Due to the deficit resulting from the COVID19 pandemic, an ambitious fundraising Performance of fundraising target was set in the budget for the year. activities against objectives | Para t.41 Despite having a small cohort and limited set parent or associated third parties, we managed to exceed our budget through the organisation of a Christmas raffle and auction, a very successful Quiz night and auction and other smaller fundraiser as well as a generous donation from Waitrose. N/A Investment performance Para 1.41 against objectives See

Financial Review

Review ofthe charity’s financial position attheend ofthe period	Review ofthe charity’s financial position attheend ofthe period	Para 1.24	The2021/2022AcademicYear has continued toprovechallengingfinancially forthe Pre-School. The numberofchildren
			on roll continued to be lower than pre-
			pandemicyears, due tosome being
			cautious about returning to a childcare
			setting.
			Support from OCC was maintained
			throughout the year while the pre-school
			was open, fundraising projects and events
			were undertaken, and a kind donation
			from Waitrose was received in Summer
			2022.
			Our biggest cost centre remains staff
			salaries. As a smaller setting,we cannot
			further reduce staffnumbers without
			compromising on staff:child ratio and child
			safety.
			We end the financial year with a profit of
			£419.26, only due to the early payment of
			theAutumnTerm 2022 estimated funding
			payment and a bank balance of
			£40,034.73. This is £5,034.73 above our
			stated reserves.
Statement explaining the policy for holding reserves statingwhytheyare held		Para 1.22	The policy ofthe pre-school continuesto betohave a reserve, whichwould allow it tooperate foruptosixmonthswithout
			income. This would ensure that fixed
			overhead costs could be honoured, staff
			could be paid, and staff and children would
			have sufficient time to make other
			arrangements should the Pre-School need
			to close. The Committee has reviewed this
			policy and believe it appropriate to retain
	Amount ofreservesheld
reserves
ste ee deficit Explanation ofany uncertaintiesaboutthe . charity continuing asagoing		Paraes	The pastyear hasseen the pre-school record a lossfor asecondyear in arow less forthe earlyOCCfundingpayment received atthe end ofthe financial year.
			Wecontinuetoofferahighstandardof

teaching and a wonderful environment for the children who attend the setting, however the number of children attending each session is still lower than it was before the pandemic, along with a larger than usual cohort leaving at the end of the 21/22 academic year to go to primary school, which has had a big financial impact. We have introduced new sessions and longer session hours in response to parent feedback surrounding the session timings and viability with other sibling school runs. This allows us to provide a greater offering for children and parents whilst keeping our staff costs much as they were previously. We have also identified our Forest School and woodland sessions to be the most popular sessions and have therefore increased the number of outdoor sessions to attract new children to the setting. Our budget and current projections for the coming year now show that we expect to turn a small profit if numbers increase naturally through the year, as they historically have done. We continue to operate on a financially conservative basis and prioritise fundraising campaigns to boost our financial position at the start of the new academic year and to expand our outdoor offering.

Additional information (optional)

You may choose to include further statements where relevant about:

Government funding for one 2 year old and ae The all 3-4 year olds (including the increased charity's principal Para 1.47 funding hours via the Gov 30 hour sources of funds (including ae ty . . any fundraising) programme where applicable), fee income for 2.5-3 year-olds and voluntary contributions from the parents form the largest proportion of the pre-school income. Our fundraising activities have increased this year with a very successful Quiz night and two raffle/auctions. objectives including any Para 126 social investment policy adopted mee fe |

eG	eG
	The hourly rate for governmentfunding
_ a Adescription ofthe principal	Para 1.46 risks facing the charity
	contribution. We have reviewed the hours
	we offer at our setting to meetthe needs
	of our parents and prospective parents.
Sasa

Structure, Governance and Management

Structure, Governance and Management	Structure, Governance and Management
FA trusts:
constituted?
Trustee selection methods —_	Para 1.26 including details ofany constitutional PrOVISIONS ©.g- election to pastorname of any person or body entitled
to appoint one or more	‘
trustees

Additional information (optional)

You may	choose to include	choose to include	further statements	where relevant about:
				Trustees are provided with a ‘new member
- sdovtedFialeeneaael and training oftrustees			Para1.51	information document’ on joining the Committeeforinduction purposes.They are requiredto read and sign a:A self nomination and declaration form for
				election as a Trustee b: ATrustee code of
				conduct and c: A declaration of self interest
				form.
				We started the year with our Deputy
, a leuduresnd etewiier network withwhich the charityworks			paratt	TeachingManagerholdingTeaching Managerresponsibilities sinceourformer Teaching Manager retiredfrom the position inSummer2020.AnewTeaching Manager starting in November 2021 and
				the actingTeaching Manager resumed her
				DeputyTeaching Manager role. Our
				permanent Business Manager retired in
				March 2022 atwhich point the roles of
				Teaching Manager and Business Manager
				were merged to create the new Manager
				position, held bythe existingTeaching
				Manager. We have an Administrator who
				assists the Committee, Manager and
				Deputy Manager with the day-to-day
				running ofthe setting.
				The pre-school continues to have strong
				links with Harpsden Hall (John Hodges’
eedae	oo aeamy	amy	Para1.51	Trust)management.TheCommitteeand Staff continue to carry out regular Health
				andSafetyRiskassessmentstoensurethe

safety of the children is maintained at all times. me

Reference and Administrative details

	Harpsden Pre School Playgroup
Other name the charity uses
Registered charity number	1029269
Charity’s principal address	Harpsden Village Hall, Harpsden, Henley-on-Thames,
	Oxfordshire, RG9 4HH
a C

Names of the charity trustees who manage the charity

fee Fitzgerald
2
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2GG AO
1GG
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1GO
9 A
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2 A
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Corporate trustees — names of the directors at the date the report was approved TS [Diectorname ee Rs a aS eG

Name of trustees holding title to property belonging to the charity

|Trusteename | Dates actedifnotforwholeyear| a a GC a Ne

Funds held as custodian trustees on behalf of others
Description ofthe assets
held in this capacity
Name and objects ofthe
charity on whose behalfthe
assets are held and how this
falls within the custodian
charity's objects
Details ofarrangements for safe custody and
segregation ofsuch assets
from the charity's own
assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees /) . / fi \ f sar (Lp A Full name(s) ) Ruth Piercy Peborah 6rowe Position (eg Secretary, |Treasurer ‘Kaic Chair, etc) liao Date| 56 June 2023

Harpsden Pre-School Playgroup

Financial Accounts

Summary of Receipts and Payments for the Year ended 31 August 2022

Registered Charity no. 1029269

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|||||||| |---|---|---|---|---|---|---| |Description|Notes|2021-22|2020-21| |£|£| |RECEIPTS| |Fee income|Parents|and OCC funding|1|61,467.66|53,512.93| |Registration|&|admin|fees|740.00|‘|780.00| |62,207.66|54,292.93| |Fundraising income|e-commerce|5.00|5.00| |Fundraising|2|2,937.00|906.15| |2,942.00|911.15| |Other income|3|618.58|2734.33| |618.58|2734.33| |TOTAL INCOME RECEIVED|65,768.24|57,938.41| |Staff Costs|Salaries|4|54,151.97|51,107.57| |Payroll|administration|576.00|555.00| |Training|419.00|474.00| |55,146.97|52,136.57| |Other costs|Hall|rental|4,482.34|3955.23| |insurances|579.10|545.34| |Supplies|539.29|2577.40| |Advertising|0.00|521.24| |Fundraising|483.48|135.60| |Phones|532.46|506.36| |Sundries|207.94|432.89| |All|other|costs|5|3,377.40|1,953.57| |10,202.01|10,627.63| |TOTAL COSTS EXPENDED|65,348.98|62,764.20| |Surplus/Deficit|419.26|-4825.79| |Opening bank|balance|39,615.47|44,441.26| |Closing bank|balance|40,034.73|39,615.47| |Profit/loss|for the year|419.26|-4,825.79|

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Harpsden Pre-School Playgroup

Financial Accounts

Summary of Receipts and Payments for the Year ended 31 August 2022

Notes to the accounts

Fee income

Includes £25,430.92 Funding from Oxfordshire County Council in 2021-22, £3635.32 of which was an estimated payment for the new 2022-23 academic/financial year, received prematurely in August 2022.

Fundraising income

Fundraising incomeincome	2
	Sponsored marathon run	0.00	386.15
	Smarties/easter eggs	0.00	90.00
	ECO bags/tea towels	0.00	140.00
	Nativity	362.00	0.00
	Quiz night	1,752.50	250.00
	Waitrose	500.00	0.00
	Photobook	180.00	0.00
	Hill climbingchallenge/other	142.50	40.00
		2937.00	906.15
Otherincome	3
	HMRC:Job Retention Scheme	0.00	1791.74
	Refund: Recruitment fee	0.00	23.94
	Refund: Amazon	0.00	28.95
	HMRC: Statutory Sick Pay	0.00	191.70
	Donation	0.00	698.00
	OCC Disability Access Funding	400.00	0.00
	OCC Household support	225.00	0.00
		618.58	2734.33
Staffcosts	4
	Salaries: gross pay	48,360.76	47,875.58
	Holiday pay: gross	3,066.87	2,556.70
	Employer’s NIC	1,500.86	-39.73
	Pension contribution	1,223.48	715.02
		54,151.97	51,107.57
	Employer’s NIC£1,039.84covered byEmploymentAllowance in 2020-21
	Pension includes employer monthly	fees of£309.60 in 2021-22
All other costs	5
	Refund: Registration fee	0.00	50.00
	Refund: Feeincome	0.00	131.49
	Repairs and maintenance	150.00	84.29
	Recruitment costs	56.62	588.23
	Flowersredonation	0.00	35.00

Entertainer	95.00	100.00
Staff Christmas meal and parent gift	350.00	240.00
Forest School expenses	969.00	403.53
Bank charges	93.00	84.00
OFSTED fee	50.00	50.00
Website hosting	182.24	0.00
Staff expenses	1356.54	187.03
Household supportTesco vouchers	75.00	0.00
	3377.40	1953.57

Staff expenses for 2021-22 unavoidably included more supplies, sundries, staff training and Household support voucher card purchases, due to waiting a number of months to receive a new debit card after our Business Manager left the Pre School. :

Signed by one or two trustees on behalf of all trustees

—akctelt Print name 24 /06/2022-2-O23 Date of approval

Harpsden Pre-School Playgroup Charity Registration Number 1029269 Statement of Assets and Liabilities

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||||||||| |---|---|---|---|---|---|---|---| |31|August|2022|31|August|2021| |ASSETS| |Fixed|assets| |Tangible|assets:| |Equipment|(toys,|fixtures|and|fittings,|computers)|£20,457.73|£20,407.00| |Current|assets| |Bank|account — cash|at|bank|£40,034.73|£39,615.47| |CREDITORS| |Amounts|falling|due|within|1 year| |HMRC|PAYE/NIC|£91.20|£19.00| |Pensions|£53.65|£18.94| |£144.85|£37.94| |Signed|by one|or two|trustees|on|behalf of the|trustees| |JP| |Ruth|Piercy|Print|name| |2%|/06/2022-202|Date|of approval|

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Independent examiner's report on the accounts

Section A

Independent Examiner’s Report

Report to the trustees/ members of |HARPSDEN PRE SCHOOL PLAYGROUP

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On accounts for the year | 31% August 2022 Charity no | 1029269
ended (if any)
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended 31 /@8/ 2022,
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Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or
e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

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y . td
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Name: | Redmond Tebbot
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Relevant professional | FCCA qualification(s) or body (if any):

Address: | 15 Clandon Avenue

TW20 8LP

IER

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

|None applicable

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IER

October 2018