artins M Minutes Of A St Martins Of Exminster Recreational Trust  AGM Held  On 26[th] September 2024 At St Martins Football Club PSee Club Chairman Mr Dickinson opened the meeting at 7.30pm **In Attendance :** As per register **Apologies:** As per register 

Exminster Recreational Trust 2024 AGM Minutes 

## **MINUTES :** 

Minutes of AGM held on 13th  June 2023 were signed as a true & correct record . 

## **MATTERS ARSING :** None 

## **CORRESPONDENCE :** None relevant to Annual General Meeting 

## **ADOPTION OF ANNUAL ACCOUNTS :** 

Copies of the audited accounts , audited  by TV Mills Accountants , who gave a short detailed talk regarding the accounts ,  were circulated to those present .Proposed G Moore & Seconded A Dickinson  & carried unanimously by all those in attendance at the meeting . 

## **ELECTION OF TRUSTEE’S FOR ERT & OFFICERS FOR ST MARTINS AFC 2024/2025** 

**CHAIRMAN :** ALAN DICKINSON **VICE CHAIRMAN :** VACANT **SECRETARY :** GRAHAM MOORE **TREASURER :** NORMAN BETTINSON **TRUSTEES/COMMITTEE  :** D MORRIS , A PITTS 

All re-elected on block  & carried  unanimously by all members present . 

## **CLUB CONSTITUTION & CLUB RULES :** None proposed 

## **ANY OTHER BUSINESS** : Nothing relevant to AGM 

With No Other Business Mr Dickinson Closed The Meeting At 7.55PM 

Signed : ___________________________________________ Date : 26[TH] September  2024 



**EXMINSTER RECREATIONAL TRUST - ACCOUNTS 2023/24** 

|**YEAR ENDING:**<br>**INCOME**<br>Bar Takings<br>Membership<br>Adult Football<br>Youth Football - Total<br>Grants<br>100 Club<br>Sponsorship<br>Bank Interest<br>HMRC JRS Scheme<br>Presentation Evening<br>Club House Hire<br>Christmas Draw<br>Kit & Clothing<br>Unallocated<br>**TOTAL**<br>**EXPENDITURE**<br>Bar Purchases - Shopping<br>Bar Purchases - Brewery<br>Bar Purchases - Cellar Gas<br>EDF<br>British Gas<br>SWW<br>Sky TV<br>Wages (including Tax/NIC)<br>Insurance - Building<br>Insurance - Trustee<br>Lease - Parish Council<br>Licence - TV<br>Licence - Liquor<br>Licence - Lottery<br>Licence - PPL<br>Fundraising<br>Cleaning & Waste Disposal<br>Entertainment<br>Clubhouse Repayment<br>Travel Expenses<br>Bank & Credit Card Fees<br>Club House - Equipment<br>Club House - Maintenance<br>Membership Cards<br>Trophies<br>Stationery & Postage<br>100 Club Winners<br>Accountancy Fees<br>Devon FA Player Membership<br>League Affiliations<br>DCFA ID Cards (Adult/Youth)<br>Pitch & Grounds - Equipment<br>Pitch & Grounds - Maintenance<br>Net Fines & Transfers<br>Insurance - Youth Team<br>Referee Fees<br>Pitch Hire - Adult<br>Pitch Hire - Youth<br>Kit & Clothing<br>Benevolent Donations<br>Transfer Petty Cash<br>Christmas Draw<br>Telephone & Braodband<br>Training & CPD<br>Unallocated<br>**TOTAL**<br>**SURPLUS**<br>OPENING BANK BALANCES:<br>GENERAL ACCOUNT<br>100 CLUB ACCOUNT<br>PITCH ACCOUNT<br>RESERVE ACCOUNT<br>CASH IN TILL<br>BANKED MARCH<br>TOTAL<br>CLOSING BANK BALANCES :<br>GENERAL ACCOUNT<br>100 CLUB ACCOUNT<br>PITCH ACCOUNT<br>RESERVE ACCOUNT<br>CASH IN TILL<br>BANKED APRIL<br>TOTAL|**2023/24**<br>£53,216.47<br>£1,313.00<br>£4,121.10<br>£3,131.18<br>£0.00<br>£3,497.00<br>£730.00<br>£162.73<br>£0.00<br>£0.00<br>£0.00<br>£877.00<br>£559.00<br>£0.00<br>£0.00<br>£0.00|
|---|---|
||**£67,607.48**|
||£12,938.96<br>£14,658.36<br>£391.32<br>£3,961.21<br>£1,629.11<br>£678.00<br>£3,988.67<br>£11,110.37<br>£1,798.10<br>£98.58<br>£1.00<br>£159.00<br>£70.00<br>£0.00<br>£0.00<br>£0.00<br>£2,033.42<br>£150.00<br>£2,600.00<br>£1,790.00<br>£883.23<br>£552.53<br>£1,581.01<br>£0.00<br>£303.50<br>£260.20<br>£1,655.00<br>£756.00<br>£306.00<br>£621.00<br>£0.00<br>£110.00<br>£3,315.54|
||£599.00|
||£459.00<br>£2,507.00<br>£1,091.35<br>£673.70<br>£2,220.27<br>£40.00<br>£0.00<br>£367.36<br>£186.87<br>£0.00<br>£0.00<br>£0.00|
||**£76,544.66**|
|||
||**-£8,937.18**|
||494.50<br>664.05<br>1,863.75<br>17,529.91<br>240.00<br>25.80|
||**20,818.01**|
||237.91<br>537.33<br>299.83<br>9844.08<br>240.00<br>721.68|
||**11,880.83**|





## | CHARITY COMMISSION _s Independent examiner's | FOR ENGLAND AND WALES| _report on the accounts 

## Section A Independent Examiner’s Report 


**----- Start of picture text -----**<br>
: Report to the trustees/ | Gaaity Name<br>members of | EXMINSTER RECREATIONAL TRUST<br>On accounts for the year | 31/03/2024 Charity no | 1029254<br>ended | ___(ifany)<br>Set out on pages | ONE (1) TO TWO (2) | OS<br>**----- End of picture text -----**<br>


| report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024. 

   - Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 

- | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

- independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than-that disclosed _belew *) in congection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or 

- e the accounts do not accord with the accounting records 

- | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable proper understanding of the the accounts to be reached. * Please delete the words in the brackets if they do not apply. 

- Signed: | NP Date: | 13/09/2024 Name: | TREVOR V MILLS T/A T V MILLS & CO. 

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the the accounts to be reached. 

Relevant professional | FFA qualification(s) or body (if any): 


**----- Start of picture text -----**<br>
Address: | 19 RICHMOND ROAD<br>**----- End of picture text -----**<br>


EXETER EX4 4JA 

IER 

1 

October 2018