## **- Annual Report August 2025 - Annual General Meeting 16th August 2025 at 2pm on Zoom and Regional Hubs**
**EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_
The European Youth Parliament United Kingdom (EYPUK) is a non-partisan and independent educational charity (no. 102943). We engage young people with UK and European political issues, providing them with a platform to express their opinions whilst building new skills, confidence, and friendships.
Each year, we run Regional debating competitions and two national events with participants from across the UK. We also run a series of outreach events, engaging young people with the issues in their local communities, and run training and social events for our members. EYPUK also links up with the wider EYP community for international events.
The European Youth Parliament United Kingdom (EYPUK) is the UK's National Committee of its umbrella organisation, the European Youth Parliament (EYP). Thousands of young people are actively involved as volunteers all over Europe, making the EYP a genuinely youth-driven programme – run by young people, for young people. The entire network, made up of more than 30,000 young people, organises around 500 events every year.
## **Contents**
- Chair’s welcome
- Regionals Report
- Nationals Report
- Communications Report
- Member Development Report
- EurVoice Report
- Diversity, Inclusion and Safeguarding Report
- Annual Statement of Accounts
- Member Association Executive
- Trustee Resignations and Elections
## **Chair’s welcome**
Welcome everyone to the AGM of EYPUK 2025. It is my pleasure to run this meeting for a charity which has, and continues to change peoples’ lives. This year has been a resounding success. We have reached around 800 students from around the UK in our regional fora, as well as a huge increase in membership numbers through the direct membership programme and joining after participation in Summer Nationals – with more to come from Autumn I am sure. These efforts have allowed us to continue to support youth engagement in european and international politics and policy on a very wide scale.
All of our events these year – regionals, nationals, eurvoice and members training – have been met with a outpour of positive feedback. The engagement I have seen suggests that we have made a resiliant recovery as a charity from COVID, and I am happy to say that the excellent work our team has done means we are still on an upwards trajectory We have continued to prioritise diversity, welfare and inclusion across all of our events, in line with the ethos of our charity. I would like to thank all of our volunteers for contributing to this effort.
Thank you especially to the trustees who will be leaving us, Emily Cooper and Jessica Donaldson – two people who have worked tireless for this charity, and are now moving on to bigger and better things. Thank you to the outgoing executive board, who have shown a huge amount of dedication to the work we do. And of course, welcome to our newly elected board – congratulations after a competitive election process. To those of you who were not elected, there is so much space for you in this charity, and I hope to see you continue working with us in the future.
Meera Kaiser
Chair of the Board of Trustees of EYPUK
**EYPUK** | Liverpool Town Hall, High Street, Liverpool L2 3SW | _Registered educational charity no. 1029243_
|**Table of Contents**||
|---|---|
|Introduction_by Myles & Sophie_|1|
|General Statistics_by Dan_|2|
|Topics & Committees_by Dan_|3|
|Officials_by Dan_|5|
|Jury & Selection Report_by Dan_|6|
|Finance Overview_by Dan_|8|
|One Day Regionals_by Myles & Sophie_|9|
|Feedback Form_by Dan_|12|
|Extended Regional Report_by Dan_|25|
|Regional Coordinator Comments_by Myles & Sophie_|27|
|Regional Trustee Comments_by Dan_|29|
## **Introduction**
In 2025, EYPUK hosted 14 Regional Fora all over the UK. Taking place in city halls, schools, universities and other community venues, our regional fora served as an introduction to EYP for almost 800 delegates; many of whom were then selected to progress to our flagship National Sessions. Our team comprised 31 Head Organisers, who were responsible for communicating with schools, overseeing the logistics of the regionals and ensuring the smooth running of the event on the day.
Alongside our one-day regionals, the 2025 Regionals cycle also comprised Alba, the 3rd [Scottish] Extended Regional of EYPUK. Held in Glasgow, this event was a fantastic opportunity for delegates and newer EYPUK members alike; the event’s success can be attributed to its incredible organising team, with Ben Campbell as Head Organiser, and Daniel Brown and Archie McGhee as NC Representatives.
From a Regionals perspective, 2025 marked an opportunity to reach out to new schools, a deeper exploration of the Extended Regional format, a chance to build a community of the wonderful officials who volunteered at our events, and a record number of teams participating. We would like to extend our gratitude to everyone who made this year of Regionals so successful; we can’t wait to see what’s next for EYPUK Regionals.
Best wishes, Sophie Woodward, Myles Paparesti & Daniel Brown
_Regional Coordinators & Regional Trustee of EYP United Kingdom_
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## **General Statistics**
EYP United Kingdom’s 2025 Regional Fora attracted a total of 86 schools and 97 teams from all over the country, with close to 800 delegates and 85 officials taking part in our 14 events. Using the data collected from the schools that registered for events and their delegates that signed up, I was able to create the following statistics for this year’s regionals. You can find a summary of the data cited below in this spreadsheet.
## _State & Independent School Participation_
It is stated that around 5.9% of students attend an independent, fee-paying school in the United Kingdom, with these students going on to being overrepresented in a variety of high-ranking higher educational institutions and high-paying jobs and careers. I have provided the breakdown of our 2025 state and independent school representation, as a whole, and then by country (using data from 2022 linked here).
||**Independent School Concentration**|**Independent School Concentration**|
|---|---|---|
|**Region**|**EYPUK Regionals**|**Nation-Wide**|
|United Kingdom|36.96%|5.9%|
|England|42.03%|6.4%|
|Scotland|44.00%|4%|
|Wales|20%|2%|
|Northern Ireland|16.67%|1%|
## _Gender & Ethnicity_
From the Delegate Registration Form, we found the following. In terms of gender, delegates that identified as female were overrepresented, with male identifying delegates underrepresented. The delegations of EYPUK’s Regionals were also noticeably diverse, with Whites underrepresented by just over ten percentage points, Asians overrepresented by nearly half, a proportional representations of Black delegates and large overrepresentation of Mixed/Other ethnicities compared to the national average.
|**Gender Ratio**|**Gender Ratio**|**Gender Ratio**|
|---|---|---|
|**Female**|**Male**|**Non-Binary**|
|55.34%|43.92%|0.73%|
|**Ethnicity Concentration (%)**|||
|**Race**|**EYPUK**|**Nation-Wide**|
|White|69.67%|81.7%|
|Asian|13.79%|9.3%|
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|Black|3.78%|3.7%|
|---|---|---|
|Mixed/Other|12.76%|5.3%|
## **Topics & Committees**
At this years’ regionals, the following topics were created for delegates to debate. They were a combination of older, controversial debates, and more that were created due to their relevance in current politics. Find the Resolution Booklet 2025 linked here.
## **1. The Committee on Artificial Intelligence in a Digital Age (AIDA)**
**The robots are taking over:** Since the emergence of Artificial Intelligence (AI), there have been several recurring ethical questions regarding its use implications and potential dangers. - With it being estimated that 300 million full time jobs may be replaced by AI, how should the EU balance the increasing use of AI in workplaces with the protection of jobs and workers rights within the union?
Submitted by Megan Bell (UK)
## **2. The Committee on Culture & Education (CULT)**
**Boys won’t be boys:** In many societies, people who identify or outwardly express themselves as male are expected to be strong and emotionally repressed. Toxic masculinity shapes men’s behaviour as well as their treatment of other people - it is has been referred to as a “straightjacket of narrow and negative masculinity.” How can European governments best support their population in creating a healthy, supportive environment for all individuals to thrive in, no matter what gender they choose to identify as?
Submitted by Emily Cooper (UK)
## **3. The Committee on Development (DEVE)**
**Repairing and Repaying:** The legacy of European colonialism has historically been a key hindrance of African economic development. With many EU Member States growing more aware of their responsibilities towards their former colonies, in what ways can they help to boost the continent’s economic development?
Submitted by Daniel Brown (UK)
## **4. The Committee on Economic & Monetary Affairs (ECON)**
**Rock Bottom:** From farmers protests, workers’ strikes, and growing political polarisation, poor economic performance has reflected itself in a variety of ways. Over the course of 2023, the EU economy saw close to zero growth, and there appear to be few prospects for the future.
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With extremely low productivity growth, slowing investment, and a decreasing relative economic size, what can the EU do to reignite the fires of its past economic successes?
Submitted by Sophie Woodward (UK)
## **5. The Committee on Employment & Home Affairs I (EMPL I)**
**Young, Dumb, and Broke:** Throughout Europe, young people have an increased risk of involvement in violence as both victims and perpetrators. From Spain to Sweden, youth violence and other forms of juvenile delinquency have been on the rise, with this becoming an increasingly prevalent problem across the entirety of Europe. What can the EU do to combat these increases in antisocial behaviour?
Submitted by Daniel Brown (UK)
## **6. The Committee on Employment & Home Affairs II (EMPL II)**
**Young Carers:** Europe’s fecundity has entrenched itself far below the necessary rate of replacement needed to maintain a youthful population. Ageing populations will inevitably lead to a drastic increase in pressure to public services, requiring more human and financial resources to support them. With future generations projected to be smaller, but with a larger burden, what can the EU do to help mitigate the incoming demographic disaster?
Submitted by Rose Macdonald (UK)
## **7. The Committee on Gender Equality & Female Rights (FEMM)**
**Calling Angela:** With needle spiking becoming a more common occurrence in Europe, as shown by the 300 victims of needle spiking in France during the summer of 2022, what can EU Member States do to ensure the safety of young people across Europe?
Submitted by Claudia Cacciola (UK)
## **8. The Committee on Civil Liberties, Justice & Home Affairs I (LIBE I)**
**Citizens Behind Bars:** With approximately 55% of all ex-convicts thrown into homelessness upon release, how can the European Union establish reintegration methods into society to prevent or, at least reduce, the resulting downwards spiral of mental illness, negative social stigma and recidivism?
Submitted by Zeina Eweiss (UK)
## **9. The Committee on Civil Liberties, Justice & Home Affairs II (LIBE II)**
**Gimme Shelter:** As a result of ongoing conflicts, the number of refugees around the globe has reached new heights. With asylum applications in the EU reaching a seven-year high, what can the EU do to ensure that these asylum seekers are fairly processed and safely integrated into society?
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Submitted by Teo Mewett (UK)
## **10. The Committee on Transport & Tourism (TRAN)**
**City Break:** Growing tensions between locals and tourists has reflected the heightened damage to many features of popular holiday destinations. Pollution, inflation, displacement and overcrowding are amongst many reasons as to why locals across European hotspots have been voicing their frustration. What can the EU do to mitigate these negative impacts, whilst maintaining a healthy and sustainable tourism industry?
Submitted by Myles Paparesti (UK)
## **Officials**
## _Selection Panels_
The Regional Head Organiser Call was closed on Wednesday, 18th September 2024, and received a total of 41 applications. In total, 7 applicants were rejected, with 34 applicants offered places as HOs. Of these 34, 4 either rejected their offer, or their offer was withdrawn due to no response. Following the selection, we were left with the following Head Organisers:
|**Name**|**Regional**|
|---|---|
|Teo Mewett|**South Coast**|
|Olivia Stewart||
|Matilda Ellis|**South East**|
|Katie Maclean||
|Shifa Shahzad-Khan|**South Wales**|
|Erin Warren||
|Elsie Cooke|**South West**|
|Duncan Campbell||
|Cara Lee|**North East**|
|Ellen Chen||
|William Hand|**Thames Valley**|
|Alnoor Rahman||
|Naysa Narang|**Midlands**|
|Julia Cielikowska||
|Alba Tenesa Navarro|**West Scotland**|
|Emily Bonham||
|Caroline Soppitt|**East Scotland**|
|Anna Goerke||
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|Timothy Corrigan|**Northern Ireland**|
|---|---|
|Hannah Thompson||
|Kashish Bhasin|**East Anglia**|
|Srihari Karri||
|Fintan Wolfe|**Manchester**|
|William Holtham|**Yorkshire**|
|Alexandra Cassidy||
|Ayaana Agili||
|Stephanie Whiteside|**Merseyside**|
|Rachel Carroll||
|Jamie Jobey||
The call for Regional Officials was concluded on Saturday, 11th January 2025, with 58 applications. In total, 47 applicants were successful and were offered one or multiple roles as officials at regionals, with the remaining 11 being rejected, or not submitting an application within the deadline.
## _Pre-Session Trainings_
After being onboarded, officials were provided with modules which provided them with the resources and training necessary to fulfill their roles. The modules had high attendance and were recorded and shared with the team, and those unable to attend were highly encouraged to watch the videos.
This year, the Communications Team found an Editor for the Regional Fora, who made the logos, and coordinated the media content of the session. The Editor was also responsible for training the officials who had applied to be MTM, however, this training did not unfortunately take place.
## _Officials Performance_
The modules and guidance of the organising team was highly effective, with officials’ performance in their roles being completed to a high standard. On the whole, the errors made by officials at regionals were by those who did not attend the modules, showing the value of attending these online calls.
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## **Jury & Selection Report**
One of the main aims of this year’s Regionals was to provide training and a better standardisation of academic and jury resources for officials. This year’s jury teams were provided with a module on jurying, how to score and select schools, and how to take notes during the GA. I have analysed data on the scores and selected schools, and I found the following:
## _Jury Score Analysis_
Below you will find a bar chart of the ‘Average Jury Scores by Region’ and a histogram of the ‘Jury Scores by Region’, showing the mean scores of the jury teams of each regional, and the distributions of their scores relative to each other. I have also added a standard deviation bar in the first graph, to show the deviation from the mean for each regional. It is noticeable that only Thames Valley, a regional dominated by private schools, was the only regional that deviated above the mean on average.
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## _Mean & Median Scores by School Type_
Following on from the high concentration of private schools and relative overperformance of the Thames Valley regional, scores by school type show that private schools and grammar schools scored higher in the mean and median than state schools.
||**Private**|**Grammar**|**State**|
|---|---|---|---|
|**Mean**|6.65|6.52|6.22|
|**Median**|6.76|6.90|6.29|
In the histogram below, it is evident that state schools’ scores trended towards the middle and the bottom of the distribution, whereas private schools trended consistently across all scores. For grammar schools, there was quite a difference between grammar schools.
## _Selection by School Type_
As shown below, private schools and grammar schools were far more likely to be selected than state schools, with grammar schools being 2.42 times more likely to be selected than state schools.
||**Private**|**Grammar**|**State**|
|---|---|---|---|
|**Type of School Total**|34|8|58|
|**Type Selected**|12|4|12|
|**Total Schools Selected**|28|28|28|
|**Probability of Selection**|0.35|0.50|0.21|
|**x Likelihood of Being Selected**
**than State School**|**x Likelihood of Being Selected**
1.71|2.42|-|
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## **Finance Overview**
This was a good financial year for EYP UK’s Regional Fora, with a payment rate of over 90% and breaking the £10,000 revenue mark with minimal costs. Please find the Finance Overview linked here, excluding travel reimbursement expenses.
## **One Day Regionals**
## _East Anglia_
The East Anglia Regional Forum took place on Tuesday, 4th March at Churchill College. We saw an outstanding level of interest in attending this session and had to waitlist some schools. We did have a few dropouts due to exceptional circumstances, however we were able to mitigate this due to the added interest. The event ran smoothly and was extremely lively due to the high number of schools. We would like to thank Churchill College at Cambridge University for kindly supporting the event free of charge and for providing refreshments during the breaks! The college has also expressed their interest to host us again next year!
## _East Scotland_
The East Scotland Regional Forum was held at the Mary Erskine School on Wednesday, 19th February. In attendance were 8 teams from 7 schools: Dunfermline High School, James Gillespies High School, St Mungo’s High School, Grove Academy, the Mary Erskine School, Stuart Melville’s College and Firrhill High School. The event featured consistently high participation from teams in debates, some impressive team building activities led by our officials and the introduction of new schools to EYPUK.
## _Manchester_
The Manchester Regional Forum was held on Friday, 7th March at the Salford University Student Union for £250. The venue was suitable for the scope of the event, however we only had 3 schools in attendance despite emailing a high volume of schools. There was some confusion regarding the GA procedure which required intervention from an NC representative to help minimise the disruption caused due to the confusion. Given the cost of the venue and few sign ups, the possibility of merging the Manchester Regional Forum with Merseyside or Yorkshire should be considered.
## _Merseyside_
The Merseyside Regional Forum held on Monday, 3rd March and was highly subscribed this year with 11 schools expressing their interest, however 4 dropouts further into organising due to logistical issues. We would like to thank Liverpool John Moores University for continuing to host us and we look forward to furthering our relationship with the university! Despite a lack of applications for officials, the event ran smoothly and we saw some very lively debate in a great atmosphere! We would like to thank in particular the Head Organisers for picking up extra roles throughout the day.
## _Midlands_
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The Midlands Regional Forum was held at the University of Birmingham on Monday, 10th February. In attendance were 8 teams from 5 schools: King Edward VI Handsworth Grammar School for Boys, Loughborough Grammar School, John Henry Newman Catholic College, Northampton School for Boys and Barr Beacon School. The high number of schools attending the event, compared to last year, resulted in a significantly better atmosphere at the 2025 Midlands forum; a trend we hope continues in future years! While initially we had interest from Birmingham Aston University of hosting the event again, we ultimately chose the University of Birmingham on the grounds of being a more centralised, well-equipped venue.
## _North East_
The North East Regional Forum was held on Wednesday, 12th February. This year saw an increase in participation from last year to 9 schools which we were extremely pleased about. A key takeaway from this session was the importance of a maximum number of debates as feedback pointed out that the debates felt rushed and issues were not fully explored. Due to university changes, Newcastle University was not able to support us as previously, however the Newcastle United Foundation kindly offered to host us at NUCastle free of charge. We extend our thanks to the Newcastle United Foundation! The venue was relatively central, however the room size was a challenge and a lack of wireless microphones meant delegates experienced difficulties hearing points. In future years, communicating the delegate number to venues should be emphasised, and teachers expressed their preference for the Newcastle University venues seen in previous years, in both a lecture theatre and cabaret layout as they are better equipped.
## _Northern Ireland_
The Northern Ireland Regional Forum was held at Belfast City Hall on Tuesday, 4th March. In attendance were 5 teams from 5 schools: Our Lady and Saint Patrick’s College - Knock, Lagan College, Enniskillen Royal Grammar School, St Louise’s Comprehensive College and Culleybackey College. Thanks to the generosity of Belfast City Hall, we were able to provide catered refreshments for schools upon arrival. The event ran smoothly, with productive debates, impressive officiating by some of our newer EYPUK volunteers and the introduction of new schools to EYPUK.
## _South Coast_
The South Coast Regional Forum was held at Bede’s Senior School on Wednesday, 12th March. 10 schools were in attendance, each sending one team, and consisted of the following schools: Bedes’ Senior School, Bexhill Sixth Form College, Eastbourne College, Haywards Heath College, Seaford Academy, Seaford Head College, Steyning Grammar School, St Phillip Howard Catholic School, and Varndean College. Three of these state schools were paid for by Bede’s. The venue was moved last minute due to a clash last minute, but since this was an internal error by the school, they paid for us to have a [rather nice] venue down the road.
## _South East_
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The South East Regional Forum was held at St Paul’s School on Monday, 3rd March. In attendance were 9 teams from 7 schools: Haberdashers’ Schools Elstree, Godalming College, Guildford High School, the College of Richard Collyer, Colfe’s School, St Paul’s School, Europa School and USP School. Contrary to previous years, where 2 South East Fora have been held, this year, the second forum had to be cancelled, largely as a result of schools being unavailable for the selected second date, frequent drop-outs and some miscommunication between myself and the three Head-Organisers. In future years, this could be avoided through clear communication with schools on which regional they were assigned to further in advance. Overall, however, the regional was a success, with a high quality of debate and the introduction of some new schools to EYPUK.
## _South Wales_
The South Wales Regional Forum was held on Friday, 14th March. Initially, we struggled to find a venue as our usual venue, Howell’s School, was undergoing renovations and so was not able to host us. Unfortunately, the lack of existing contacts in the area meant that we were not able to secure central venues for free of charge or at a low rate. We paid for a venue for £200 at Cathays Community Centre which was a good venue however we noted a lack of parking at the venue. In future years, Howell’s School would be the most suitable venue as it is in a central location, has sufficient parking and we have previously used this venue for free. If not, Cathays Community Centre would be a suitable venue to return to. We saw 7 schools register their interest with 2 dropping out.
## _South West_
The South West Regional Forum was held on Wednesday, 12th March. This year, we attempted to move the South West Regional Session to Bristol, however we were unsuccessful in finding a venue at a suitable price in the area. Therefore, we returned to Sir Thomas Rich’s in Gloucester where we proved to have a highly successful regional with 8 teams across 7 schools. We would like to thank Sir Thomas Rich’s school for hosting us again this year and for their ongoing support. The event was a great success which ran smoothly, and we were happy to see lively debate from both returning and new schools. While the desire to explore a venue change remains, we are happy for the South West Regional Session to remain in Gloucester.
## _Thames Valley_
The Thames Valley Regional Forum was held at Leighton Park School on Wednesday, 12th February. In attendance were 9 teams from 7 schools: Leighton Park, the Abbey School, Reading Blue Coat School, Oxford International College, Wallingford School, Bloxham School and Reading School. The event was also attended by the Mayor of Reading, Cllr Glenn Dennis, who delivered the closing speech of the event. Additionally, the event featured a video from a guest speaker, MP Yuan Yang, which received positive feedback from delegates and teachers alike.
## _West Scotland_
The West Scotland Regional Forum was held at Strathclyde Student Union on Monday, 17th March. In attendance were 6 teams from 3 schools: Mearns Castle, Douglas Academy and
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Park Mains High School. The Head Organisers made the decision to move the event from Douglas Academy to Strathclyde, incurring an additional cost of £100. As a result, the venue was more accessible for officials than in previous years, while fulfilling any requirements from our side with regards to resources, room setup and microphones. The event featured consistently high quality of debate, alongside EYPUK’s first one-day session video.
## _Yorkshire_
The Yorkshire Regional Forum was held on Friday, 14th March. It proved difficult this year as we attempted to shift the location to Leeds due to its better transport links and higher school density in comparison to Sheffield. It was difficult to secure a venue at a suitable rate, which delayed the organising process significantly. We would like to thank Ruth Gorse Academy for offering to host us free of charge. 4 teams signed up across 3 schools, however the 2 schools in Leeds dropped out last minute, which meant we needed to move the event to Birkdale School in Sheffield with 1 school and 2 teams.
This caused challenges for GA participation due to the low turnout. We would like to thank Birkdale School for agreeing to host us at such short notice, and for their ongoing support. Birkdale School continues to be a suitable venue should future sessions be hosted in Sheffield. We would also like to thank the officials for bearing with us for the last minute venue changes. In future years, the historical lack of participation means that the Yorkshire Regional Forum could be merged with sessions from surrounding regions; in particular, the Manchester Regional Forum which suffers from similar participation and venue issues.
## **Feedback Form**
## _Teacher & Delegate Feedback_
Below is a summary of responses from the participants feedback form that was sent out following the event, with a total of 54 responses, 12 of which were from teachers.
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I have also selected a few of the key pieces of feedback from teachers, and their regional.
What did you enjoy most about the Regional?
- ➔ _“Good debates, good topics.”_ - Thames Valley
- ➔ _“The opportunity for our students to work together, as well as independently in a university context- they started to see themselves in this environment.”_ - Midlands
- ➔ _“A range of engaging topics, and great seeing students speak so confidently about a range of issues.”_ - North East
- ➔ _“The opportunity it gave for my students to practice their oracy skills, to engage in live debate with other young people and deepen their understanding of key contemporary issues.”_ - North East
- ➔ _“The students all had a great time and enjoyed the prep, debate and energisers!”_ - East Scotland
- ➔ _“The encouragement of getting students to join in with every aspect of the event, even the energisers. It was great to see students who don't normally speak during lessons really getting involved.”_ - Merseyside
- ➔ _“The fact that our students had the opportunity to put points forward.”_ - East Anglia
- ➔ _“High quality debate.”_ - South East
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- ➔ _“The fair allocation of points and great selection of academic content.”_ - South East
- ➔ _“The opportunity to see all of the students debate in a professional manner on key topics and systems.”_ - East Anglia
- ➔ _“Great atmosphere. Huge enthusiasm from the student organisers. Excellent hosting by James and Bedes. My students loved it.”_ - South Coast
- ➔ “ _The topics were current and engaging, as well as appropriate and accessible to their age group. They were researchable and the directions regarding the debate process were clear. There was a good use of political and legal terminology and the topics were broad enough to keep the debate engaging throughout.”_ - South East
What did you enjoy least about the Regional?
- ➔ _“It did feel like some committees were recognised more than others. Did all members of winning teams speak, and/or did one or two carry them?”_ - Thames Valley
- ➔ _“The journey!”_ - Midlands
- ➔ _“Venue felt a bit packed, and lack of mic had an impact. Really enjoyed Newcastle uni venue last year in lecture theatre - with roving mic.”_ - North East
- ➔ _“My students were not fully prepared due to a lack of understanding of the process. This led to them feeling intimidated by other groups who had much greater understanding of the process and had been advised more fully on how to prepare for the event.”_ - North East
- ➔ _“The temperature!”_ - East Scotland
- ➔ _“There was a slight miscommunication with regards to the process of the first debate, where there was only one round of debate and then the summation speech, and then this changed during the second debate which threw some students off. However after speaking to the president of the EYPUK Regional she assured me this would not affect the selection process.”_ - Merseyside
- ➔ _“Nothing.”_ - East Anglia ➔ _“Nothing.”_ - South East
- ➔ _“more refreshments, for people who don't drink tea or coffee.”_ - South East
- ➔ _“The organisation - the running order changed but nobody was informed so school who thought they were after lunch were actually before etc - it put some of the students off. Not knowing what to expect - having never completed the debate before this did throw us as we did not know what to expect before we attended.”_ - East Anglia
- ➔ _“Nothing.”_ - South Coast
- ➔ “ _enthusiasm is not clearly defined - is it "jumping" or the amount of effort and engagement in debate and teamwork? Also, there needs to be more transparency regarding the rules: the confusion about the role of the UK and examples, as previously_
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_we were told to a t as though the UK was a member of the EU and then this was changed (although rectified) on the day, and clear communication about the number of places at nationals would be appreciated.”_ - South East
Do you have any feedback for the timetable of the event?
- ➔ _“N/A”_ - Thames Valley
- ➔ _“It would be great if the students could have mixed more with other teams but time was tight for us and we needed to get back but it was good to see them mixing at the end.”_ - Midlands
- ➔ _“Day felt rushed, nine debates is a lot - and increased workload for pupils. No opportunity for a meaningful "warm up" debate at the start, which in previous years has been a fun icebreaker opportunity. I appreciate that all debates were open to allow for all schools to make two speeches, however this meant that sometimes there was an awkwardness when awaiting an attack speech. Could the format be amended to allow an attack summating speech, before going to a proposition summating speech - I know party conferences have similar formats allowing amendment closing speakers before motion closing speakers. This could reduce the number of debates, allowing more time to be spent on them - and would reduce the number of topics pupils have to research, allowing them to conduct deeper research. Despite this, chairing and energy of organisers was fantastic and a real credit to EYP - they should be incredibly pleased with themselves.”_ - North East
- ➔ _“There was no warm up debate - this was on the running order for the day but did not happen (this prevented my students from being able to learn about the process of debate before attempting to engage with real debates. All debates had opposition as - open. We were not advised that there would be, in effect, a competition to take on the opposition speeches on the day - we had understood this would go straight to comments/open debate. As such we were not prepared correctly and could not take part in this element.”_ - North East
- ➔ _“The timetable we were initially sent out differed from the final timetable, as 2 whole debates had been removed. This is obviously unavoidable if the schools attending changes but it was only by chance that I noticed the change as individual students had prepared for each debate and theirs had been removed after working so hard on it. I think it may have been beneficial to try to keep the same debates in during the day, just making them open to all schools so that all of the research they had prepared.”_ - Merseyside
- ➔ _“it worked well - good mix of breaks.”_ - East Anglia
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- ➔ _“A short warm-up debate might have helped familiarise delegates with the format.”_ South East
- ➔ _“If the timetable changes please let the teachers and delegates know and be transparent with them, even if it is on the day!”_ - South Coast
- ➔ “Timetable was fine, however the more groups you have the less time is given to general debate and consequently it seems like the debates after lunch squished. _”_ - South East
Any Overall Feedback for the Event?
- ➔ _“Very good once again. Well organised and timely comms.”_ - Thames Valley
- ➔ _“Thank you - they all had a ball.”_ - Midlands
- ➔ _“Excellent day, kids really enjoyed it.”_ - North East
- ➔ _“The opportunity it gave for my students to practice their oracy skills, to engage in live debate with other young people and deepen their understanding of key contemporary issues.”_ - North East
- ➔ _“I thoroughly enjoyed this year's regional session as did the students who attended. The EYPUK team are absolutely brilliant and very helpful during the day, through what could be an intimidating process due to the formality for students. I already cant wait for next year!.”_ - Merseyside
- ➔ _“Not for the session - but as we were given the position to oppose it meant that our team were not able to contribute as much as proposing teams so it seems a bit unfair that they have to find the errors in the resolution and do further research and don't get to share out the roles.”_ - East Anglia
- ➔ _“Excellent, thank you to everyone who worked so hard to make it happen.”_ - South East
- ➔ _“Really friendly people and well organised, our school really enjoyed attending!”_ - South East
- ➔ _“Being only one of two state schools in the debate that day, I feel that everyone needs to be put on a level playing field. Clearly the private and grammar schools who had been before knew the procedure and expectations but we were very much in the dark as we had never entered the competition before. Explain what teams are judged on, give video examples of how the debate runs - the summary speeches from more than one person threw us and support those schools who do not have public speaking training as part of their curriculum. Also, in the video that is sent out we were told exemplar speeches could be sent out - I requested this 3 times and was never provided with one, even though the committee for the event told me they would dig some out! Although the debate had major benefits for my students I would think twice if more guidance wasn't_
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_provided next year - a helpsheet or video that shows an example debate would be really helpful.”_ - East Anglia
- ➔ _“Thank you for organising such a brilliant event.”_ - South Coast
## _Head Organisers’ Feedback Form_
A feedback form was sent to the Regional Head Organisers, and we received 15 responses in total. The feedback was largely positive, with large enthusiasm for staying involved next year.
Please give an example of an element of our communication that you found helpful.
- ➔ _“Regular reminders of what we needed to do over slack.”_
- ➔ _“Providing guidance on how to complete M1, M2 and M3.”_
- ➔ _“I thought the details of what we had to do was very clear and helpful! Also everyone was really helpful in answering our questions.”_
- ➔ _“Prompt replies to all my questions, either on slack or on calls. All the deadlines were clearly communicated.”_
- ➔ _“Process of mailing.”_
- ➔ _“The constant reminders and checks were extremely helpful to keep up with mailings and general organization”_
- ➔ _“Very clear instructions for mailing tasks and thorough communication until last stage. Really encouraging and supportive about it and made whole process very enjoyable.”_
- ➔ _“Quick replies on slack when we needed help sending out mailings.”_
- ➔ _“Online meeting and replies were very fast.”_
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- ➔ _“Easy to contact, deadlines were very manageable, all the information was easily found.”_
- ➔ _“calls + slack messages.”_
- ➔ _“Video call to explain everything.”_
- ➔ _“Multiple calls during each stage of mailing.”_
- ➔ _“The first guide to mailing 0.5 was very clear and comprehensive and really put me at ease.”_
- ➔ _“The constant slack messaging.”_
Please give an example of an element of our communication that you believe could be improved.
- ➔ _“Having a general timeline of when certain tasks needed done by.”_
- ➔ _“Maybe some more details about our role on the day? For example, making the session slides which we could have done earlier!”_
- ➔ _“Perhaps more EBG calls? I'm not exactly sure how that works scheduling wise and it is a very minor thing.”_
- ➔ _“When it got closer to the session communication dropped out almost entirely. I ended up messaging two days before our session saying everything I had done independently and was there anything more, to be given a huge list of things that had to be done that night, as they’d forgotten to actually message and tell us about them.”_
- ➔ _“Maybe be given a schedule of all the mailings we would have to do in advance so we could plan ahead to keep on track with them.”_
- ➔ _“Very minor maybe just a checklist of things via excel or sheets to ask the venue such as parking availability.”_
- ➔ _“Deeper explanation of invoices.”_
- ➔ _“Some of the messages on the slack explaining procedures.”_
- ➔ _“I was less sure when it came to invoices so maybe a wee video talking through some FAQs on them?”_
- ➔ _“Perhaps more calls just to get everyone to know each other.”_
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Was there anything that could have been provided further in order to better inform you about your role and what was required of you?
- ➔ _“Maybe before we started the process some information on what the process looked like as a whole and what was expected?”_
- ➔ _“I think a timeline would be useful in future so we know roughly when we should be sending out each round of emails. Obviously it won’t always be exactly stuck to but would be easier to know in advance than be told “oh yeah you need to do that now”. Also clearer guidelines of on the day what is NC rep’s role and what is ours, as there were a couple of situations where I wasn’t sure if I was trained enough to be allowed to handle but also didn’t know whether it was something to go to Erin about.”_
- ➔ _“A simplified break down of what a head organisers role includes for people new to eyp.”_
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What aspect of your experience on the day did you most enjoy?
- ➔ _“The venue for Yorkshire was very nice and once we got started the debating went well.”_
- ➔ _“Meeting everyone on the team and helping out as with the roaming mic.”_
- ➔ _“South East- loved meeting everyone and hearing the interesting debates!”_
- ➔ _“Session went well without any major problems. The signposting by the venue telling the deles where to go was really sweet.”_
- ➔ _“Receptiveness and engagement of teachers and delegates from the get go!”_
- ➔ _“Other than watching Thames valley come together beautifully, I most enjoyed getting to interact with the delegates between breaks, at lunch, etc.”_
- ➔ _“South West. I think the whole day went really smoothly and everyone fulfilled their own role, allowing us to focus on ours. Everyone was really lovely and supportive of each other, and it felt like a little South West family even though we hadn’t met before that day! Felt very respected in my role and like the work I put in was really appreciated.”_
- ➔ _“South East- meeting the officials team and other HOs in real life.”_
- ➔ _“The team was really supportive and we all worked very well together. The warm-up debate, energiser breaks and free catering ensured the day was really enjoyable.”_
- ➔ _“East Anglia, seeing all the signs pointing to the GA venue was really nice. Putting a face to all the teachers I was emailing, it was just the idea that it all came to life that day really.”_
- ➔ _“seeing it come together, seeing other officials + energisers.”_
- ➔ _“East Scotland- i most enjoyed actually meeting all the other officials in person.”_
- ➔ _“James Macleary coming into South Coast.”_
- ➔ _“East Scotland - speaking to some deles at the end of the day who were interested in staying involved even though their school wasn’t selected, Just Dance, seeing the other officials!”_
- ➔ _“Merseyside, I really enjoyed getting to meet the entire official team and ensuring a semi-smooth running.”_
Please leave any comment here on the one main aspect you feel could be done better to improve next year’s Head Organising experience?
- ➔ _“Clearer instructions for more of the steps.”_
- ➔ _“Northern Ireland didn't have a spreadsheet of school email addresses.”_
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- ➔ _“I think that it would be great to know what to expect from the start to the end of the process so that the HOs are clear on their role throughout and what sort of things they will have to do.”_
- ➔ _“A state school came up to me and said that they would've liked a mock EYP debate online so that they could understand the format before the session. Reflecting on that, I think it would help more new schools engage with EYP as the format is quite different to other debating styles. This is something I would like to pursue as an RC next year.”_
- ➔ _“Communication between HO's, yap-and-banter was strong this year, but encouraging HO's to 'work talk' as well!”_
- ➔ _“A better “master schools list” as well as a list of schools who have attended the regional each year to make it easier to get schools to participate.”_
- ➔ _“Give a break down of everything included in a HO role before people apply for it, and also with the south east regional there was no way of knowing there were suppose to be two events when applying (even tho that didn’t happen this year!”_
- ➔ _“For schools that haven't done it before. Especially state schools, an online video of a mock EYP debate would be really helpful. Some schools at the event were slightly scared of the format and I think it would make the process even fairer if everyone came in knowing exactly what the format looks like.”_
- ➔ _“Some things were rescheduled or announced quite last minute (in terms of zoom calls or similar things).”_
- ➔ _“genuinely, not much as the communication was great and the south coast team smashed it.”_
- ➔ _“Something to make sure people’s Co-HOs don’t drop off the face of the Earth during the process? I was really lucky with my partner but i know people who had to do loads on their own so maybe check-ups to make sure everyone is still ok?”_
- ➔ _“More calls with the RC to ensure accurate info is being constantly communicate.”_
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_Officials’ Feedback Form_
A feedback form was sent to the Regional Officials, and we received 27 responses. The responses show the positive feedback to this year’s officials’ modules and social events.
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Please give an example of an element of pre-session communication that you found helpful.
- ➢ _“Zoom call talking about the process.”_
- ➢ _“Help with accommodation.”_
- ➢ _“Online modules prior to alba.”_
- ➢ _“Gave us specific meeting times and locations.”_
- ➢ _“Constant slack messaging from RC.”_
- ➢ _“Messages on the slack to outline instructions were good.”_
- ➢ _“Very clear location and timings.”_
- ➢ _“Slack messages + pre session call.”_
- ➢ _“The RCs step by step direction was super helpful.”_
- ➢ _“Clear communication of deadlines.”_
- ➢ _“Info Session!”_
- ➢ _“The pre-session call for the jury team.”_
- ➢ _“Pre session Zoom calls to train officials.”_
- ➢ _“Online meetings and the slack helped ensured everything was kept on schedule. This was great to deal with sudden changes.”_
- ➢ _“Zoom call.”_
- ➢ _“Role specific calls before the regionals.”_
- ➢ _“the zoom calls explaining procedure and expectations for organising.”_
- ➢ _“The Zoom call, which explained the session format and the expectations of the Officials.”_
- ➢ _“The zoom meeting explaining the role, also HoJ sending through the Google docs with the jury criteria.”_
- ➢ _“Being able to message the other members of the team about the day was useful.”_
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- ➢ _“The modules were super clear and I found if I had any issues the RC's and Dan were on hand.”_
- ➢ _“The structure of the GA.”_
- ➢ _“Loved the pre-session call with Dan.”_
- ➢ _“All the HOs provided the necessary venue details and were generally just helpful overall.”_
- ➢ _“HO's informing us of all the details, (venues, schools and teams attending dates and times) from the get go was very useful.”_
Please give an example of an element of pre-session communication that you believe could be improved.
- ➢ _“There are issues with slack not sending notifications, for important things it might be nice to get an email so things don't end up being missed.”_
- ➢ _“More calls with all people involved.”_
- ➢ _“Maybe a little more direction about the jury team but overall was still good.”_
- ➢ _“Greater encouragement of HO’s communicating between sessions.”_
- ➢ _“Increased communication within individual channels between officials.”_
- ➢ _“Ensuring all teams are provided with modules and information about their roles. Like for media, our call did not take place and we didn’t know what was expected from us (eg. how many photos to take, any specifics we need to follow). I had to message the editor privately the day before the day of the regional because she did not make any announcements regarding what was expected of us.”_
- ➢ _“Written instructions were sometimes a bit confusing or vague.”_
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- ➢ _“Pre-session communication, namely sending out of timetables and making it clear where the Officials would meet in the morning. I managed to figure it out in the end but I was quite nervous for the first session.”_
- ➢ _“Maybe a small informal call with say the rest of your academic/media/jury/organising team would be really good to get to know them pre-session. It isn't exactly pre-session communication but I think it would be fun!”_
- ➢ _“maybe pre-session teambuilding for example jury vs academic vs orgas in an online drawing game or something so everyone knows everyone beforehand.”_
## **Extended Regional Report**
It was a pleasure to have had the responsibility to oversee the organisation of _Alba 2025, the 4th [Scottish] Extended Regional of EYP United Kingdom_ , which was organised by Ben Campbell and Rose Macdonald from Thursday, 6th to Saturday, 8th March 2025. CMOJ took place at The Mitchell Library, with Committee Work taking place at Glasgow City Chambers. The latter provided us with the Civic Welcome, which was an amazing experience for everyone in attendance. The General Assembly took place at Glasgow University Union. The session was a great success, and was based on the vision below.
## Dear Potential Applicant,
I am delighted to be the Head Organiser for Alba, EYPUK’s 3rd [Scottish] Extended Regional session, taking place in Glasgow from 6th - 8th March 2025. I couldn’t be more excited to organise an exciting and special session for many of our members and participants.
Firstly, let’s discuss the name of the session. Alba (pronounced Al-a-buh) is Gàidhlig for Scotland. Gàidhlig was a language once spoken widely across the country, but nearly lost as a result of the anglicisation of the country. However, the story is not just one of hopeless despair, as small communities throughout Scotland tirelessly fought this systemic discrimination. They were, and still are, the beating heart keeping Gàidhlig language and culture intact in a
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demonstration of the strength of community against adversity as something that helps us change for the better and fight for what is right.
Equally, as a Glaswegian, I understand that insular communities can sometimes do more harm than good. It’s no secret that Glasgow has a harsh divide drawn across sectarian lines. Blinded by what separates us, many forget our common identity as Glaswegians and our shared struggles, from the loss of industry to high rates of drug addiction.
This describes the main part of my vision for the session connecting threads, much like in the traditional Scottish art of tartan. I want officials and participants to come together to recognise their collective strength in tackling issues. That together they can accomplish more, creating a beautiful interwoven tapestry of work and forming their own community across boundaries of identity.
We will be having these discussions in some spectacular venues across Glasgow, namely the Glasgow City Chambers on George Square as our Committee Work venue, and the Glasgow University Union for our General Assembly. Both spaces have a long history with civic involvement and debate in Glasgow. Excitingly, we will also be in receipt of a special Civic Welcome from the Lord Provost of Glasgow at the City Chambers, followed by lunch and drinks. These venues will not only serve as a wonderful space to work but also as an important reminder of the local community coming together to effect actual change.
So, let us come together to waulk the figurative cloth, strengthening the fabric of our communities. I hope you’ll join us in Glasgow for Alba to take part in our goal of weaving unity across divides and I look forward to working alongside you to create our collective tapestry.
All the best, Ben Campbell
## _Officials Team_
It was a pleasure to have worked alongside 21 officials at the event. The Academic Team was led by President Iain Wedge (UK), and supported by Vice-Presidents Tom Andrews (IE) and Sophie Woodward (UK), who oversaw a team of five Chairpersons. The Jury Team of three was led by Johann Davies (DE), and the Media Team of four was led by Giulia Bardelli (IT). The official team was supported by Event Safe People Carina Hauri (CH) and Emily Reynolds (UK).
## _Delegates & Wildcard_
At _Alba 2025_ , we had the opportunity to experiment with a new format of securing delegates with ‘wildcards’. On top of the regular school invitations, we opened the call for delegates from all around the country to register for the event. At _Alba_ these delegates, like the ones from the school delegations, are expected to secure their accommodation themselves.
In total we had a total of 30 delegates, with 9 wildcards, 6 delegates from Loretto School, 8 from James Gillespies, and 8 from Douglas Academy.
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## _Finance_
In total, _Alba 2025_ made a loss of £297.38, excluding the cost of orga reimbursements and material costs. This, in my opinion, can be seen as a small price to pay for a large positive impact on EYPUK’s human resources and connections. Not only did we have many EYPUK members fulfilling roles for the first time, but we also established a strong connection with Glasgow City Chambers, which
|Name|Number|Amount|Total|
|---|---|---|---|
|**School Registration Income**|3|120|360|
|**Wildcard Registration Income**|13|20|260|
||||£620|
|**Hostel**|1|477.38|477.38|
|**Glasgow University Union**|1|440|440|
||||£917.38|
|||**Profit/Loss**|**-£297.38**|
## **Regional Coordinator Comments**
## _Myles_
Our term is finally drawing to a close, and I would like to reflect on what an immensely rewarding and valuable experience this has been. Throughout the year, each official (especially the Head Organisers) have shown great dedication to their roles to engage so many young people, serving as incredible ambassadors for EYPUK.
A highlight for me is definitely the strong community we’ve created through the implementation of our social channels, which have allowed newer members to connect with others and build relationships. Our fun channels and social calls are something that I would love to see continued and expanded upon in the upcoming term, both within regionals and the Executive Committee as a whole.
As a first-year student, being a Regional Coordinator is a difficult challenge, and I’ve been faced with a consistently high workload across the term. The intense nature of the role and need to work within school hours made it difficult for me to balance my EYP and university lives, and at multiple times I felt overwhelmed with the workload. I would find myself working during the day at times when I should have been focusing on my studies, which I believe had some impact on my ability to work effectively. While I am thankful to Dan and Sophie for picking up some of the tasks, this portfolio would benefit from a third Regional Coordinator. This would help to reduce the workload on each member of the team and a narrower span of control would allow us to dedicate more attention to each region, enabling us to produce higher quality regionals that have been diligently organised.
In addition, the Yorkshire Regional Session was a particular concern this year where we attempted to move the session from Sheffield to Leeds. While Leeds is larger and has better
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transport links, we initially struggled to find a suitable venue at a reasonable cost, which significantly delayed the organisational timeline. Ruth Gorse School kindly offered to host us, and at one point we had 4 schools (1 from Sheffield) sign up to the session. Despite this, all 3 Leeds schools withdrew from the event within a week of the event taking place. This left us switching to the participating school in Sheffield, splitting the team into two. I believe the dropouts may have been due to the lack of understanding regarding EYP, including how to prepare and GA procedure. To combat this, I would recommend establishing better resources, such as online Q&A webinars and a Google Drive with preparation resources (e.g. exemplar speeches) in order to allow all schools to feel prepared and confident in advance of the session. However, there is a larger question regarding the existence of the Yorkshire Regional, as we currently have a very small member base in this region meaning limited officials, matched with a lack of school participation. We could consider increasing visibility of our work to schools in the region, to boost participation, but I would like the incoming Coordinators to consider discontinuing the Yorkshire Regional Session, instead sending schools to Manchester where there was also below average attendance (3 schools).
In future years, an idea I would like to see implemented is sponsorship in the Regionals programme. Our work reaches hundreds of schools and young people this year, and I believe we should look to capitalise on this in order to boost fundraising. This funding can then be used to further enhance our Regionals by providing refreshments, but I would also like to see this funding go into the Extended Regional events; this format is crucially important to giving new members an exposure to being an official at a multi-day event within the UK.
Reflecting on my year as a Regional Coordinator, I am so proud of what myself, Dan, and Sophie have achieved together. With the support of the wider National Committee, we have successfully engaged hundreds of young people, whether that be delegates or officials, and I leave this role with an immense sense of pride of what we have accomplished. I wish the best of luck to the incoming Regional Coordinators and Executive Committee, and I look forward to seeing the bright future of our EYPUK Regional Fora.
## _Sophie_
Working within the Regionals department for the past year has, in short, been an absolute joy. In particular, I’m proud of the sense of community & tight-knit atmosphere sustained within Regionals 2025, alongside the fantastic work done by our Head-Organisers this year in finding venues, consistently communicating with schools and - most importantly - being exceptional representatives of EYPUK.
Accompanying these highs, however, were some challenges for me as Regional Coordinator; in the following comments section, I will attempt to describe these with as much clarity and balance as possible. As a first year university student, the most significant challenge for me was the notoriously large workload of the role; at points, this felt overwhelming and impacted the quality of my work. In my attempt to sustain a work-life balance, I sacrificed some level of attention to detail on certain regionals, such as South East, where I didn’t identify that we needed to ask schools which regional they wanted to attend early on (the options being SE1 & 2). As a result, we ended up cancelling one of the two SE regionals due to lack of interest in the date proposed, and Dan stepped in to oversee the regional as
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Trustee. This example arguably demonstrates the potential for onboarding a third RC, to promote a more sustainable, balanced working environment within Regionals! This would mean each RC is responsible for 5 regionals, and able to offer more consistent, targeted support to their respective HOs; at times, while we wanted to provide opportunities such as EBGs, we struggled to do so, due to our otherwise hectic workloads.
With that being said, the support, guidance and mentorship provided by Dan throughout my term as RC was invaluable. His commitment to Regionals is commendable, and I cannot understate how valuable his feedback has been, over the past year.
On a less significant note, I’d also add that the quality of our one-day events could be enhanced through a set number of debates, while the accessibility of these events could be bolstered through a focus on venues with solid transport links; the West Scotland Regional taking place in Glasgow over Milngavie is a good example of this. As many election manifestos have highlighted this year, there is also scope for us as a charity to provide more substantial support for state schools, particularly those newer to EYP, such as EYPUK alumni visits, video call Q&As, or more comprehensive guidance on how to prepare. Back in February, I filmed an explanatory webinar for teachers and schools, which received positive feedback but was, admittedly, 50 minutes long. I’m therefore keen to see how next year’s RCs build on this basis of knowledge, while potentially making our resource bank more accessible and engaging!
Overall, however, I’d like to highlight how rewarding Regionals as a department is, as we watched it go from a series of blank Google docs to a fully-fledged calendar of events. It truly has been an unforgettable year; I had fantastic colleagues in Dan & Myles, alongside the support of our wider executive committee, and I can’t wait to see what’s next for EYPUK regionals.
## **Regional Trustee Comments**
My first year as EYP United Kingdom’s Regional Trustee has been wonderful. Having the opportunity to work alongside Myles and Sophie has been an honour, and I have learned a lot not only from the projects that we undertook together this year, but also from them as people. Additionally, it was an honour to see a new generation of EYPUKers form within the Regionals Officials and Head Organising teams, and I am confident that the future of our organisation is extremely bright.
This year I strove to professionalise and expand our organisation’s regional events, and expand our offerings to schools and officials alike. This, I am proud to say we achieved as a Regionals Team. With major achievements such as _Alba 2025_ and the community created in the Regionals Officials Slack, this year’s regionals has set a strong foundation for next year. One of the things that I am most proud of is the eagerness of the younger generation, who are very keen to be involved in next year’s Regionals and beyond.
Our experience was not without its challenges, but our shortcomings have only provided a useful guidance for Regionals to improve upon in the coming years. Next year, I hope to expand our pre-session offerings to schools, and especially improve upon the role that Media
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Team Members play in our Regionals. I will continue to be ambitious in my work for next year, as I foresee our Extended Regional format becoming a crucial part of our offerings as a Regionals Team, especially given the success of _Alba 2025._
I cannot thank Myles, Sophie, our Head Organisers and Officials for all of their hard work and dedication to not only EYPUK’s Regionals, but also the organisation itself.
Best wishes, Daniel Brown
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## **Nationals Report**
## **Overview**
## **Nationals Team:**
Nationals Trustee: Jessica Donaldson
Events Trustee: Claudia Cacciola
Summer National Session Head Organisers: Emily Reynolds, Sophie Woodward Autumn National Session Head Organiser: Ben Campbell, Rose Macdonald
Congratulations to both sets of Head Organisers who have done such a fantastic job in their roles this year, with the organising process for both sessions being a resounding success.
## **Summer National Session** [8th to 13th July]
- 13 schools and no international delegates.
- 95 delegates, 22 teachers, 30/31 (rotating Jess and Claudia) officials.
- Private = 23.1%,
- Booking contract: £34,291.65
- **Due to venue pricing changing from the discounted rates we have been offered in previous years,** as well as additional venue
- fees/requirements (e.g., unable to accommodate continental breakfast and technology fees).
- Officials in non-ensuite rooms.
- £400 financial sponsorship.
- Finance: TBC/in Finance Report.
- Chasing 1 school for payment, all others have paid.
- In-session spending = [approx.] £550.
- In-session merchandise paid for by officials.
## **Autumn National Session**
- 15 schools and no international delegates.
- 107 delegates, 26 teachers, 32 officials (+ 1 at weekend - Jess).
- Booking contract: £37,688.80 (more participants, only able to accommodate officials in ensuite rooms).
- Spending: TBC.
- Finance: TBC.
- In-session spending: TBC.
## **Suggestions from last year**
- **Google Form** worked very well as a streamlined system for ensuring all participants have signed the Code of Conduct.
- **Sponsorship** (BiK and financial) were both positively increased from last year, with Summer receiving financial support from an external company and Autumn receiving IO funding. BiK was also very successful (Fage, jams etc.).
- Would suggest knowledge sharing going forward from HO teams to next year’s teams to continue to build knowledge in this area.
## **Next year**
- **Evening activities** were customised by both sets of HOs, with no Eurovillage at either session. Big change but positively received, and would suggest continuing this going forward.
- **Venue:**
- Obviously tackled more in the finance report but costs of utilising Liverpool Hope as our venue have significantly increased. In order to keep our costs low and events accessible, conversations should continue going forward about how to tackle this.
- **Dates** were not as expected when I initially rebooked Liverpool Hope. I would note that this caused **no significant issue** in terms of schools’ participation, so hopefully this will be less of a worry in the future.
## **Communications Report**
## **Review of the Year**
- Katie Richards was the Communications Trustee this year, and will be continuing in this role for the next year.
- Faron Smith was the Communications Coordinator this year.
- There will be two Communications Coordinators going forward.
## **External Communications**
## ● EYPUK Website
- The website has undergone a large-scale redesign and update to align with the EYP Network website design. The new website will be live in late August 2025.
- Wix is still used as the website host, but considering other hosting options for the future.
- Updated and maintained Regionals content on the website.
- Revision and update of the EYPUK Blog, with several new posts being written by members. This has caused a substantial increase in the number of viewers of the Blog.
- Distribution of relevant emails from EYPUK Info to relevant Committee members as needed. General maintenance of the email inbox.
- The website traffic has increased substantially over the last year compared to the previous year. Traffic has followed roughly the same pattern as the previous year, most likely due to events happening at similar points in the calendar.
- Mailing List
- I propose that the newsletter should resume as a Presidential responsibility, where the President obtains content and the Comms team formats and designs it.
- One newsletter this year, we had hoped for more. Revision of the newsletter concept and visual identity will be required.
- Instagram
- Very strong engagement with Instagram over the last year, with an overall increase in engagement across all posts compared to the previous year.
- Increased followers from 2104 to up to 2856. This is the most significant increase we have seen in some time, and is a credit to the collective work of the entire Committee.
- Redesign of the Instagram visual identity, devised collaboratively by the Comms team.
- Whilst there was an intention to produce more non-event related content, this was not fully realised.
- Announcement posts remain large drivers of engagement.
- Continued to promote events and opportunities from other National Committees and the International Office on the Instagram Story.
- The platform continues to be event and members focused. The profile is visibly grouped into different sections based on each session branding, with their respective stories saved into highlights.
## **Other Updates**
- Introduction of a Regionals Editor for 2025 (Dea Karoshi, EYP Albania). This allowed for better organisation of Regionals media output, and the production of high-quality content such as new logos. Aiming to continue having an Editor to oversee Regionals in 2026, and to further expand the scope of Regionals media output moving forward.
- Minor updates to Editor guidelines, with intention to fine-tune elements such as AI guidelines.
- The EYPUK Slack has seen a small increase in engagement over the last year due to an increase in our active member base.
- Facebook and LinkedIn engagement remains comparatively minimal - largely due to our member base primarily using Instagram. Aiming to work on increasing engagement across our other social media platforms in the upcoming year.
## **Members Development Report 2024/25**
## **New Members - Direct Membership Pathway**
Since 26th September 2024, we have welcomed 305 new EYPUK members via the direct membership pathway. As part of this process, we have ran onboarding calls for new members every 3-5 weeks, with a total of 11 calls taking place in the last 12 months. The exact breakdown of direct members accepted and onboarding calls run is as follows:
26th September 2024 - 23 new members accepted 25th October 2024 - 16 new members accepted 6th December 2024 - 32 new members accepted 10th January 2025 - 42 new members accepted 13th February 2025 - 30 new members accepted 12th March 2025 - 35 new members accepted 18th April 2025 - 32 new members accepted 5th May 2025 - 20 new members accepted 9th June 2025 - 22 new members accepted 6th July 2025 - 25 new members accepted 1st August 2025 - 28 new members accepted
Overall, we gained an average of 28 members per month via the direct membership pathway. Between December and April the number of new members accepted was above average, with January seeing the highest number of new members. Conversely, we accepted the lowest number of new members in October. While it isnʼt entirely clear what the cause of this is, the apparent increase does coincide with the timings of Members Training Weekend 2024 and the 2025 Regionals cycle and thus may be a contributing factor.
attending onboarding calls - with average numbers of onboarding attendances accounting for as little as 50% of members accepted. To try and mitigate this, we would like to ensure that onboardings are scheduled and communicated to members further in advance, and also record an onboarding call to be sent to members who are struggling to attend because of prior commitments.
This year onboarding calls were also advertised to members via the EYPUK instagram allowing any and all members to attend, rather than exclusively direct members. This has proved to be a successful endeavour and is something we would like to continue next year.
Beccie White as members development officer in the 2022/23 & 2023/24 terms, we have seen the number of members accepted via the direct membership pathway nearly double since last term. Considering this steady and consistent increase in applications, but comparative lack of onboarding attendances, the work of the members development team in the 2025/26 term will focus not just on continuing to increase the number of direct members application, but also more heavily on how we can keep direct members involved and engaged in EYP post acceptance.
## **New Members - Event Pathway**
As of 9th August 2025, we have welcomed 139 new members via the event pathway in the 2024/25 term. This comes following the introduction of a membership sign up form post national sessions in July 2024. The exact breakdown of event pathway membership applications this term is as follows:
Autumn Nationals 2024 - 79 delegates signed up of 118 (67%) Summer Nationals 2025 - 60 delegates signed up of 95 (63%)
Across these sessions, we have seen an average of 65% of delegates choosing to join EYPUK after attending one of our National Selection Conferences. While we canʼt draw any particular conclusions about these statistics, or compare them to previous years, it is our hope that these numbers will remain at a high level and continue to increase as time goes on.
At both sessions, we held an EYP Cafe as part of the staying involved section of the event. The format of this was very relaxed and allowed delegates to speak to members of the officials team about their journeys in EYP to better understand how to stay involved and where it could potentially take them. This is something that got particularly good feedback at Summer Nationals 2025, and we would love to continue running at the upcoming Autumn Nationals.
## **Members Training Weekend**
From 15th to 17th November 2024, we held our annual members training weekend in York. It brought together 32 participants in total, with 24 trainees and 8 officials in attendance. This year, we expanded our officials team to include a media team which was beneficial for increasing awareness of the event, and also the media opportunities within EYP.
The training team for the event was made up of one head trainer and two trainers, who put together 14 modules in total. We would like to thank the training team for their hard work and dedication to running such high quality training. Much like at Members Training Weekend 2024, we ran two modules at once, which again proved to be successful. Moving forward, we would be keen to explore the option of running more than two modules simultaneously and where budget allows, expanding the training team.
On the second day of the event, we were also able to run an application writing module and short cultural activity at the event, giving participants a chance to explore the city of York. The application writing module took a slightly different form to previous years, where we split people into three groups of 8 trainees and 2 or 3 officials. This allowed officials to work more closely with trainees, and also let trainees to start work, and receive in the moment feedback, on an application that was currently open. Both of these received positive feedback, and we would aim to run a similar programme next year.
The biggest challenge we faced organising the event was lack of time, as around 6 weeks before the event our venue, originally in Newcastle, pulled out and we couldnʼt find a new one. As such, we made the decision to move the event to York, but had a less than ideal amount of time to do so. This also resulted in a decrease in the number of trainees, with a lot of last minute drop outs. With that being said, the event itself ran incredibly smoothly, and the Head Organiser of the event Erin Warren did an amazing job.
Moving forward, we will be exploring options for when and where to hold the 2025 event, and hope to continue to increase our trainee numbers. We would also be keen to explore more ways of facilitating more trainee/official interaction in the evenings.
## **International Representation**
Since September 2024, 45 EYPUK members have attended a session abroad as a delegate. The sessions abroad that were attended include one Regional Selection Conference (RSC), four National Selection Conferences (NSC), one International Forums (IFs), and two International Sessions (ISs).
Of the members who attended an event abroad, 10 were from the direct membership pathway. The remaining 35 were either selected from, or attended, one of our 2024 national sessions.
This year, we have trialled a variety of things to better support members attending events abroad as delegates. Firstly, we have created a WhatsApp group chat for delegates which include the members development trustee, president, and national safe person. Additionally, where timing has allowed, we have run information calls with delegates attending events to discuss what to expect and answer any questions. Both of these practices have proved to be successful and we hope to continue to use them consistently in future terms.
23 delegates have been selected from the 2025 Summer National Session, and have all now been offered a session. So far, we have also been able to confirm 23 spaces abroad for delegates at the upcoming Autumn National Session. It is our hope that we will be able to increase the number of spaces available for delegates in the coming weeks and months.
Alongside the nationals Jury selection for events abroad, we have created an ʻinterest in going abroadʼ form for delegates who wish to go abroad as a delegate, regardless of selection. This has already been shared with the delegates at Summer Nationals, and it is our hope that once this form is shared with the delegates at Autumn Nationals and the wider member base, we will be able to create a ʻmailing listʼ of sorts to easily contact members and offer spaces abroad as they come in.
As with last year, the biggest issue we have faced when sending members abroad is session dates coinciding with academically intense periods (e.g. over/close to A-level and Advanced Higher examinations). While there is not much we can do to mitigate this, we do hope to continue to get delegate spaces at abroad sessions throughout the year and accommodate delegates' academic and personal commitments as much as possible when offering sessions.
## **Members Development Trustee Final Words**
While there are plenty of things to reflect upon, it has overall been a very positive year for the Members Development team. This has been as a direct result of the incredible hard work from this termʼs Members Development Officer, Erin Warren. I would like to personally thank her for all of the time committed, meetings attended, and yap listened to, throughout this past year. Your dedication to the role has been truly astounding, and I have loved working with you. I wish you all the best for next term, and with your future EYP endeavours. I would also like to thank this terms Trustee and Exec board, it has been a pleasure working with you all, and your help and input has been invaluable. It has been a joy and honour to do the role for the past year, and I canʼt wait to see what next term holds!
##
It has been my honour and my pleasure to be a part of this year's Members Development Team. I am incredibly proud of the work Emily and I have done and wish to express my gratitude to every member of EYPUK, new or old, who has made this role as fulfilling as it has been. I specifically want to thank the Members Development Trustee, Emily Reynolds, who has been a pleasure to work with and will always be someone I am proud to call a close friend of mine. Lastly, it has been a great year with the other members of the Exec and Trustees, and I am confident whoever takes up roles next year will do an amazing job!
## EurVoice Report
## Overview of the year
## **EurVoice Trustee:** Molly Boulton
## **EurVoice Coordinators:** Anna Herbert and Mercy Sanyu
Going forward, EurVoice coordinators will play more of a managerial role.
## Suggestions from previous years
- Ensure there are two proactive coordinators
- Expanding the working group - to maintain activity
- Reduce dramatic age gaps by limiting the age group to focus on 13-15 year olds
- Expand to a greater number of cities
Most of the suggestions from previous years were actioned, except from the final suggestion, as the EurVoice coordinators struggled to organise more than one session independently. This is why the aim for next year is to encourage the EurVoice coordinators to elect independent EurVoice Head organisers to organise events in different cities, taking the burden away from the just coordinators.
## Working group
- 5 Applications
- 4 Accepted
## Year overview
- All members helped with sending emails to schools within the deadlines set
- Were often relatively unresponsive and the EurVoice coordinators struggled to keep them all engaged. This tended to be an issue when an open request was sent to the group, as the members were a lot more responsive when messaged personally.
- Some members struggled to manage time in the summer months as it was exam period.
The shape of the working group will likely reflect how next year’s coordinators choose to approach EurVoice.
## Events
## London EurVoice event 2025
**Venue:** Limehouse Town Hall, London, E14 7HA **Total Cost:** £450
**Schools invited** : 235 London based schools
**Schools attended event** : 8 Schools
**Number of pupils in actual attendance** : 54 Students
**Applications to official** : 13 sign ups
**Number of actual officials in attendance** : (including EurVoice Coordinators) 6
## Overview:
- This year, we did not manage to secure any panel speakers, however, we have some London-based interest in speakers for next year.
- The panel was replaced with a group problem solving activity, roughly based on the EYP team building game: Tesla. The feedback from pupil’s and teachers regarding the activity was positive. It may be an activity that can be used at future EurVoice events.
- Overall, positive reviews from pupils and teachers.
- The venue gave us a reduced price, but this is significantly increasing in coming years.
- The hope for next year is to expand EurVoice to a greater number of locations.
## Next year:
- EurVoice coordinators to have a more managerial role (similar to Regional coordinators), with open calls for EurVoice Head Organisers.
- Increase the number of EurVoice events in different cities across the UK.
- Try and aim to reduce costs of venues.
## **Diversity, Inclusion & Safeguarding Report**
## **Policies**
- Emily has reviewed the EYPUK safeguarding policy and ESP/officials training to ensure it is in line with government policy. Specific updates added to training includes awareness of Honour Based Violenc e.g. forced marriage and female genital mutilation (FGM) in line with Keeping Children Safe in Education (2024), Working Together to Safeguard Children (2019), and the Female Genital Mutilation Act 2003. These changes were reviewed and voted in at a committee meeting.
- Updated the Whistleblowing Policy.
- Updated the incident report form.
- Updated EYPUK’s code of conducts to reflect BNC change on alcohol. This change has been added to our safeguarding policy too.
## **Safeguarding and Welfare**
- Emily attended the NSP training in Spain and exchanged resources with other NSPs.
- Emily took part in two CPD College courses: Safeguarding Children Level 3 (Designated Officer course) and Equality and Diversity.
- No safeguarding incidents at any of our events.
- Minor welfare/other incidents at sessions and outside of them - relevant individuals have handled all issues effectively. The Safe Core team was notified when necessary.
## **Health and Safety**
- Minor safety incidents at sessions - relevant individuals have handled all issues effectively.
- Introduced a pre-National session First Aid training session with the British Red Cross. Received great feedback and it came in handy. Costs nothing!
## **Considerations for next year**
- British Red Cross training again - perhaps for Regional teams as well as Nationals?
- In the same breath, look into anti-racism workshops with Show Racism the Red Card
- Get registered in Scotland as a charity as it may allow us to get free DBS checks (which is a legal requirement for multi-day events where officials may find themselves alone with delegates). Also opens up funding opportunities.
- Feedback from ESPs will become mandatory - Safe Core team have said there will be consequences for those who don’t and offending NCs will become non-compliant. Link to the form is already in training materials for ESPs but next year, we should emphasise its importance at every turn.
- Look into getting all trustees (and committee members?) training from CPD college. Priority should be given to the Equality and Diversity course.
- Focus on creating the Equality and Diversity policy in collaboration with EurVoice and a working group. Can also work with relevant charities.
- Look into the possibility of having an ESP at Regional sessions / an overarching ESP for all regional sessions that delegates can contact.
- Support the Nationals team in changing venues and ensure there are appropriate prayer spaces and that dietary needs will be met. Liverpool Hope is a very religious campus and was not welcoming to all delegates. We also now know Hope is unable to cater for Kosher diets.
## **Annual Statement of Accounts**
## **Treasurer:** Megan Bell
## **Fundraising Officer:** Benjamin Campbell
EYPUK’s annual accounts run from January 20th 2024 – January 19th 2025. This AGM report will be a summary of the accounts for submission to the charity commission in November 2025. The focus of this report is the charity's financial year (January – January) instead of the charity’s calendar year (September – September).
In the 2024/25 financial year, EYPUK’s income was 71,049.10 whilst our expenditure was 67,192.79. This gave us a profit of 3856.31 for the financial year of 2024/25, although it is important to note that £260 of income was received from the Diversity Stream of the NC Project Fund, which is restricted to certain activities. We look at our income and expenditure during the financial year on an accruals basis. This means the figures cited in this report reflect income or expenditure related to our operations and events between 20/01/24-19/01/25 (i.e. if we have received a payment in December 2024 for a 2025 regional event taking place in February, this will not be included in the 24/25 figures).
## **Expenditure**
|**Operational Area**|**Operational Area**|**Amount (£)**|
|---|---|---|
|Regionals||0|
|Nationals||51787.15|
|EurVoice||450.00|
|Members Development||2232.00|
|Admin|||
||Bank Charges|60|
||Insurance|393.68|
||Website|0.00|
|International Session Fees||2899.38|
|Volunteer Travel Reimbursement||620.66|
|Donated Venues||3750|
|Movement to Savings||5000|
|**Total**||**67192.79**|
## **Income breakdown**
|**Operational Area**|**Amount (£)**|
|---|---|
|Regionals|8100|
|Nationals|54180|
|Membership Fees|930|
|Members Development Weekend|840|
|Bank Interest|89.10|
|International Session Income|2900|
|MDO Weekend IO funding|260|
|Donated Venues|3750|
|**Total**|**71049.10**|
From the above, it is clear that the biggest proportion of both income and expenditure relates to our national events which made a profit of £2392. We aim to keep the profit/loss from the national sessions at around the £2,000 mark as nationals are part-subsidised with income received from regional sessions. The increased expenditure of nationals in 2024 was largely due to rising costs from Liverpool Hope. No financial sponsorship was obtained in the 2024/25 financial year, in part due to the absence of fundraising officers on the executive committee in the 23/24 executive committee. We were successful in receiving one sustainable grant from the International Office of EYP, to be used towards our Members Training Weekend.
## **Member Association Executive Committee**
EYPUK wishes to express its thanks and appreciation to the outgoing Member Association Executive Committee for their excellent work and successes over the past twelve-months.
Following a successful round of elections, EYPUK welcomes its newly elected Member Association Executive Committee, and wishes them the best of luck for their term, which will commence at the conclusion of the AGM.
|||||
|---|---|---|---|
|**Role**|**Outgoing 24/25**
**Members**||**Incoming 25/26**
**Members**|
|**President**|Beccie White||Sophie Woodward|
|**Member Development**
**Officer**|Erin Warren||Caroline Soppitt|
|**Regional Coordinator**|Myles Paparesti
Sophie Woodward||Alba Tenesa Navarro
Teo Mewett|
|**EurVoice Coordinator**|Anna Herbert
Mercy Sanyu||Catherine James
Robin White|
|**Communications**
**Coordinator**|Faron Smith||Ben Campbell
Isaac McAreavey|
|**Fundraising Officer**|Ben Campbell||Erin Warren|
|**Events Officer**|Archie McGhee||Rose Macdonald|
## **Trustee Resignations and Elections**
The AGM is the time where EYPUK recruits new Trustees and says thanks to its outgoing Trustees.
This year, the Trustees say farewell to several members.
- Jessica Donaldson (Vice Chair and Nationals)
- Emily Cooper (Designated Safeguarding Lead)
Several Trustees will be moving into new portfolios at the AGM:
- Claudia Cacciola has been nominated as Nationals Trustee.
- Daniel Brown has been nominated as Vice Chair on top of his existing Regionals Portfolio.
The Trustees are recommending the following appointments to the Board:
|||||
|---|---|---|---|
|**Name**|**Role**|**Proposed by**|**Seconded by**|
|Caragh Rooney|National Safe Person|Megan Bell|Emily Cooper|
|Beccie White|Events and Policy|Meera Kaiser|Jessica Donaldson|
There will be a short election at the AGM.
The Board of Trustees for 2024-25 shall therefore consist of:
**Chair** - Meera Kaiser **Treasurer** - Megan Bell **Vice Chair and Regionals** – Daniel Brown **Designated Safeguarding Lead / National Safe Person** - Caragh Rooney **EurVoice** - Molly Boulton **Nationals** – Claudia Cacciola **Events and Policy** – Beccie White **Member Development** - Emily Reynolds **Communications** - Katie Richards
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**----- Start of picture text -----**
|||||
|---|---|---|---|
|Report to the trustees|The European Youth Parliament UK|
|On accounts for the year|19/01/2025|Charity no|1029243|
|ended|(if any)|
|Set out on pages|All following pages|
**----- End of picture text -----**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 19/01/2025.
**Responsibilities and basis** As the charity's trustees, you are responsible for the preparation of the **of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent examiner's** I have completed my examination. I confirm that no material matters have **statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 27/01/25
**----- Start of picture text -----**
|||
|---|---|
|Signed:|
|Name:|Dr Kevin McAughey|
**----- End of picture text -----**
1
**Oct 2018**
**IER**
## **Relevant professional qualification(s) or body (if**
**any):**
**Address:** 24 Sisman Place Falkirk FK5 4XJ
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**IER Oct 2018**
IER
Oct 2018
## **Annual Statement of Accounts**
## **Treasurer:** Megan Bell
## **Fundraising Officer:** Benjamin Campbell
EYPUK’s annual accounts run from January 20th 2024 – January 19th 2025. This AGM report will be a summary of the accounts for submission to the charity commission in November 2025. The focus of this report is the charity's financial year (January – January) instead of the charity’s calendar year (September – September).
In the 2024/25 financial year, EYPUK’s income was 61,617.67 whilst our expenditure was 61,628. This gave us a profit of £11 for the financial year of 2024/25. We look at our income and expenditure during the financial year on an accruals basis. This means the figures cited in this report reflect income or expenditure related to our operations and events between 20/01/24-19/01/25 (i.e. if we have received a payment in December 2024 for a 2025 regional event taking place in February, this will not be included in the 24/25 figures).
## **Expenditure**
|**Operational Area**|**Operational Area**|**Amount (£)**|
|---|---|---|
|Regionals||440|
|Nationals||51870|
|EurVoice||0|
|Members Development||1525|
|Admin|||
||Bank Charges|60|
||Insurance|393.68|
||Website|55.99|
|International Session Fees||2483|
|Volunteer Travel Reimbursement||590|
|Donated Venues||4200|
|Movement to Savings||5000|
|**Total**||**61,617.67**|
## **Income breakdown**
|**Operational Area**|**Amount (£)**|
|---|---|
|Regionals|7900|
|Nationals|35537|
|Membership Fees|750|
|Members Development Weekend|860|
|Bank Interest|52|
|International Sessions|3215|
|Donated Venues|2400|
|Merchandise Sales|931|
|**Total**|**53445**|
From the above, it is clear that the biggest proportion of both income and expenditure relates to our national events which made a profit of £2392. We aim to keep the profit/loss from the national sessions at around the £2,000 mark as nationals are part-subsidised with income received from regional sessions. The increased expenditure of nationals in 2024 was largely due to rising costs from Liverpool Hope. No financial sponsorship was obtained in the 2024/25 financial year, in part due to the absence of fundraising officers on the executive committee in the 23/24 executive committee. We were successful in receiving one sustainable grant from the International Office of EYP, to be used towards our Members Training Weekend.
|FOR ENGLAND AND WALES|European Youth Parliament United
Kingdom|European Youth Parliament United
Kingdom|European Youth Parliament United
Kingdom|Charity No
(if any)|1029243|
|---|---|---|---|---|---|
||Annual accounts for the period|||||
||Period start
date|20/01/24|**To**|Period end
date|19/01/25|
|||||||
|**Section A Statement of financial activities**||||||
|**Recommended categories by**
**activity**||**Unrestric**
**ted**
**funds**|**Restric**
**ted**
**income**
**funds**|**Total funds**|**Prior year**
**funds**|
|||**£**|**£**|**£**|**£**|
|**Incoming resources (Note 3)**||F01|F02|F04|F05|
|**Income and endowments from:**||||||
|Regional Events||7,900||7,900|8,485|
|National Events||35,537||35,537|45,531|
|International Events||3,215||3,215|2,061|
|Membership Fees||750||750|275|
|Grants|||||2,117|
|Member's Training Weekend||860||860|1,255|
|Anniversary Event|||||760|
|Merchandise Sales||931||931|588|
|Interest Income||52||52|37|
|Donated Venues|||4,200|4,200|4,200|
|**_Total_**||**_49,245_**|**_4,200_**|**_53,445_**|**_65,309_**|
|**Resources expended (Note**
**6)**||||||
|**Expenditure on:**||||||
|Regional Events||440||440|3,541|
||National Events
51,870
51,870
48,132
International Events
2,483
2,483
1,214
Eurvoice
225
Admin
126
126
314
Member's Development Events
1,525
1,525
1,949
Insurance
394
394
1,785
Anniversary Event
922
Storage
149
Donated Venue
4,200
4,200
4,200
School Travel Reimbursement
500
Volunteer Travel Reimbursement
590
590
273
**_Total_**
**_57,428_**
**_4,200_**
**_61,628_**
**_63,204_**
**Net income/(expenditure) before**
**investment gains/(losses)**
8,183
8,183
2,105
Net gains/(losses) on investments
**Net income/(expenditure)**
8,183
8,183
2,105
**_Reconciliation of funds:_**
Total funds brought forward
20,046
20,046
17,941
**_Total funds carried forward_**
**_11,863_**
**_11,863_**
**_20,046_**|
|---|---|
|European Youth Parliament UK|Charity No|1029243|1029243|
|---|---|---|---|
|Annual accounts for the period||20/01/24 to 19/02/25||
|**Section B Balance sheet**||||
||**Unrestricted**
**funds**|**Total this**
**year**|**Total last**
**year**|
||**£**|**£**|**£**|
|**Current assets**||||
|**Stocks**|**193**|**193**|**1,124**|
|**Cash**|**25,948**|**25,948**|**18,668**|
|**_Total current assets_**|**_26,141_**|**_26,141_**|**_19,792_**|
|||||
|**Funds of the Charity**||||
|**CAF cash (main cash account)**|**10,431**|**10,431**|**8,486**|
|**CAF Gold (reserves)**|**15,516**|**15,516**|**10,182**|
|**_Total funds_**|**_25,948_**|**_25,948_**|**_18,668_**|
|||||
|Signed by one or two trustees/directors on behalf of all the
trustees/directors||Print Name|Date of
approval
dd/mm/yyyy|
|||Megan Bell|10/11/2025|
**Section C Notes to the accounts**
|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|
|---|---|---|---|---|---|---|
||||||||
|**_This section should be completed by all charities._**|||||||
|**1.1 Basis of accounting**|||||||
|These accounts have been prepared under the historical cost convention with items recognised at
cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.|||||||
|The accounts have been prepared in accordance with:|||||||
|• and with*|✓||the Statement of Recommended Practice: Accounting and Reporting by
Charities preparing their accounts in accordance with the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102) issued on
16 July 2014||||
|• and with*|✓||the Financial Reporting Standard applicable in the United Kingdom and
Republic of Ireland (FRS 102)||||
|• and with the Charities Act 2011.|||||||
||||||||
|The charity constitutes a public benefit entity as
defined by FRS 102.*||||||✓|
|* -Tick as appropriate|||||||
|**1.2 Going concern**|||||||
|**_If there are material uncertainties related to events or conditions that cast significant doubt on_**
**_the charity's ability to continue as a going concern, please provide the following details or_**
**_state "Not applicable", if appropriate:_**|||||||
|An explanation as to those factors that
support the conclusion that the charity
is a going concern;|||||**_The European Youth Parliament is a going concern_**
**_with £25,948 in our bank accounts (including reserves)_**
**_allowing us to continue our charitable activities for at_**
**_least the following 12 months_**||
|Disclosure of any uncertainties that
make the going concern assumption
doubtful;|||||**_Nothing to disclose_**||
|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|Note 1 Basis of preparation|
|---|---|---|---|---|---|---|
||||||||
|**_This section should be completed by all charities._**|||||||
|**1.1 Basis of accounting**|||||||
|These accounts have been prepared under the historical cost convention with items recognised at
cost or transaction value unless otherwise stated in the relevant note(s) to these accounts.|||||||
|The accounts have been prepared in accordance with:|||||||
|• and with*|✓||the Statement of Recommended Practice: Accounting and Reporting by
Charities preparing their accounts in accordance with the Financial Reporting
Standard applicable in the UK and Republic of Ireland (FRS 102) issued on
16 July 2014||||
|• and with*|✓||the Financial Reporting Standard applicable in the United Kingdom and
Republic of Ireland (FRS 102)||||
|• and with the Charities Act 2011.|||||||
||||||||
|The charity constitutes a public benefit entity as
defined by FRS 102.*||||||✓|
|* -Tick as appropriate|||||||
|**1.2 Going concern**|||||||
|**_If there are material uncertainties related to events or conditions that cast significant doubt on_**
**_the charity's ability to continue as a going concern, please provide the following details or_**
**_state "Not applicable", if appropriate:_**|||||||
|An explanation as to those factors that
support the conclusion that the charity
is a going concern;|||||**_The European Youth Parliament is a going concern_**
**_with £25,948 in our bank accounts (including reserves)_**
**_allowing us to continue our charitable activities for at_**
**_least the following 12 months_**||
|Disclosure of any uncertainties that
make the going concern assumption
doubtful;|||||**_Nothing to disclose_**||
|Where accounts are not prepared on a
going concern basis, please disclose
this fact together with the basis on
which the trustees prepared the
accounts and the reason why the
charity is not regarded as a going
concern.|Where accounts are not prepared on a
going concern basis, please disclose
this fact together with the basis on
which the trustees prepared the
accounts and the reason why the
charity is not regarded as a going
concern.|Where accounts are not prepared on a
going concern basis, please disclose
this fact together with the basis on
which the trustees prepared the
accounts and the reason why the
charity is not regarded as a going
concern.|Where accounts are not prepared on a
going concern basis, please disclose
this fact together with the basis on
which the trustees prepared the
accounts and the reason why the
charity is not regarded as a going
concern.|**_N/A_**|
|---|---|---|---|---|
|**1.3 Change of accounting policy**|||||
|The accounts present a true and fair view and the accounting policies adopted are those outlined in
note { }.|||||
|Yes*|✓||* -Tick as appropriate||
|No*|||||
||||||
|**1.4 Changes to accounting estimates**|||||
|No changes to accounting estimates have occurred in the reporting period (3.46 FRS 102 SORP).|||||
|Yes*|✓||* -Tick as appropriate||
|No*|||||
|**1.5 Material prior year errors**|||||
|No material prior year error have been identified in the reporting period (3.47 FRS 102 SORP).|||||
|Yes*|||* -Tick as appropriate||
|No*|✓||||
||||||
**Section C Notes to the accounts (cont)**
**Note 3 Analysis of income**
|||||**Unrestric**
**ted**
**funds**
**Restrict**
**ed**
**income**
**funds**
**Total**
**funds**
**Prior**
**year**
**£**
**£**
4,200
4,200
4,200
2,117
**4,200**
**4,200**
**6,317**
7,900
7,900
8,485
35,537
35,537
45,531
3,215
3,215
2,061
750
750
275
860
860
1,255
**48,262**
**48,262**
**57,607**
760
931
931
588
**931**
**931**
**1,348**
52
52
37
**52**
**52**
**37**
**49,245**
**4,200**
**53,445**
**65,309**|**Unrestric**
**ted**
**funds**
**Restrict**
**ed**
**income**
**funds**
**Total**
**funds**
**Prior**
**year**
**£**
**£**
4,200
4,200
4,200
2,117
**4,200**
**4,200**
**6,317**
7,900
7,900
8,485
35,537
35,537
45,531
3,215
3,215
2,061
750
750
275
860
860
1,255
**48,262**
**48,262**
**57,607**
760
931
931
588
**931**
**931**
**1,348**
52
52
37
**52**
**52**
**37**
**49,245**
**4,200**
**53,445**
**65,309**|**Unrestric**
**ted**
**funds**
**Restrict**
**ed**
**income**
**funds**
**Total**
**funds**
**Prior**
**year**
**£**
**£**
4,200
4,200
4,200
2,117
**4,200**
**4,200**
**6,317**
7,900
7,900
8,485
35,537
35,537
45,531
3,215
3,215
2,061
750
750
275
860
860
1,255
**48,262**
**48,262**
**57,607**
760
931
931
588
**931**
**931**
**1,348**
52
52
37
**52**
**52**
**37**
**49,245**
**4,200**
**53,445**
**65,309**|**Unrestric**
**ted**
**funds**
**Restrict**
**ed**
**income**
**funds**
**Total**
**funds**
**Prior**
**year**
**£**
**£**
4,200
4,200
4,200
2,117
**4,200**
**4,200**
**6,317**
7,900
7,900
8,485
35,537
35,537
45,531
3,215
3,215
2,061
750
750
275
860
860
1,255
**48,262**
**48,262**
**57,607**
760
931
931
588
**931**
**931**
**1,348**
52
52
37
**52**
**52**
**37**
**49,245**
**4,200**
**53,445**
**65,309**|**Unrestric**
**ted**
**funds**
**Restrict**
**ed**
**income**
**funds**
**Total**
**funds**
**Prior**
**year**
**£**
**£**
4,200
4,200
4,200
2,117
**4,200**
**4,200**
**6,317**
7,900
7,900
8,485
35,537
35,537
45,531
3,215
3,215
2,061
750
750
275
860
860
1,255
**48,262**
**48,262**
**57,607**
760
931
931
588
**931**
**931**
**1,348**
52
52
37
**52**
**52**
**37**
**49,245**
**4,200**
**53,445**
**65,309**|
|---|---|---|---|---|---|---|---|---|
||||**Analysis**||**Unrestric**
**ted**
**funds**|**Restrict**
**ed**
**income**
**funds**|**Total**
**funds**|**Prior**
**year**|
||||||||**£**|**£**|
||**Donations**
**and**
**legacies:**||Donated goods, facilities and
services|||4,200|4,200|4,200|
||||Sustainability Engagement Fund
from EYP International|||||2,117|
||||**Total**|||**4,200**|**4,200**|**6,317**|
||||||||||
||**Charitable**
**activities:**||Regional Events||7,900||7,900|8,485|
||||National Events||35,537||35,537|45,531|
||||International Events||3,215||3,215|2,061|
||||Membership Fees||750||750|275|
||||Member's Training Weekend||860||860|1,255|
||||**Total**||**48,262**||**48,262**|**57,607**|
||||||||||
||**Other**
**trading**
**activities:**||Anniversary Event|||||760|
||||Merchandise Sales||931||931|588|
||||**Total**||**931**||**931**|**1,348**|
||||||||||
||**Other**
**trading**
**activities:**||Interest Income||52||52|37|
||||||**52**||**52**|**37**|
||||||||||
||||||||||
||**TOTAL INCOME**||||**49,245**|**4,200**|**53,445**|**65,309**|
||||||||||
||||||||||
**Other information: Where sums originally denominated in foreign currency have been included in income, explain the** Income received from overseas bank **basis on which those sums have been translated** accounts is automatically translated by **into sterling (or the currency in which the accounts** our bank - CAF Bank - at the point of **are drawn up:** receival
|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|
|---|---|---|---|
|**Note 4 Donated goods, facilities and services**||||
|||**This year**|**Last year**|
|||**£**|**£**|
|**Use of Venues**||**4,200**|**4,200**|
|||4,200|4,200|
||**This year**|**Last year**||
|**Please provide details of the**
**accounting policy for the**
**recognition and valuation of**
**donated goods, facilities and**
**services.**|14 venues for out one-day
charitable activities were
received free of charge for the
23/24 financial year. These
donated venues represent
long standing relationships
with venues, many of which
are schools. These venues do
not hire out to private
companies thus we are
unable to find the fair value of
their hire. For all venues, the
value assigned is the upper
limit which organisers are
allowed to spend without
requiring additional trustee
authorisation, which is £300.
This aligns with the average
price for non-donated venues,
which was £350 in 2023|14 venues for our one-day charitable
activities were received free of charge in the
22/23 financial year. These are
long-standing relationships with
organisations, a number of whire are
schools. For these venues we are unable to
find the fair value of hire, as these
organisations do not typically hire out rooms
to private companies. The only venue
received free of charge with their fair value
price accessible was Churchill College,
Cambridge, with room hire valued at £1450
and received free of charge. For other
venues, the value assigned is the upper limit
which organisers are allowed to spend
without requiring additional trustee
authorisation, which is £300. This closely
aligns with the average price paid for
non-donated venues, which was £305 in
2022.||
||**Please provide details of any**
**unfulfilled conditions and**
**other contingencies attaching**
**to resources from donated**
**goods and services not**
**recognised in income.**
No unfulfilled conditions or
contingencies
No unfulfilled conditions or
contingencies
**Please give details of other**
**forms of other donated goods**
**and services not recognised**
**in the accounts, eg**
**contribution of unpaid**
**volunteers.**
No other donated goods
and services are not
recognised in the accounts
No other donated goods and services
are not recognised in the accounts|
|---|---|
||**Section C Notes to the accounts**
**(cont)**
**Note 5 Analysis of expenditure**
**This year**
**Last year**
**Analysis**
**Unrestrict**
**ed funds**
**Restricted**
**income**
**funds**
**Total**
**funds**
**Unrestrict**
**ed funds**
**Restricte**
**d income**
**funds**
**Total**
**funds**
**Expenditure on charitable**
**activities:**
**£**
**£**
National Events
51,870
51,870
48,132
48,132
Regional Events
440
440
3,541
3,541
Member Development Events
1,525
1,525
1,949
1,949
Eurvoice
225
225
International Events
2,483
2,483
1,214
1,214
Donated Venues
4,200
4,200
4,200
4,200
Support Costs
1,110
1,110
2,372
149
2,521
**Total expenditure on charitable**
**activities**
**57,428**
**4,200**
**61,628**
**57,433**
**4,349**
**61,782**
**Separate material item of**
**expense:**
EYPUK Anniversary Event
922
922
**Total**
**922**
**922**
**TOTAL EXPENDITURE**
**57,428**
**4,200**
**61,628**
**58,355**
**4,349**
**62,704**|
|---|---|
|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|
|---|---|---|---|
|**Note 6 Support Costs**||||
|**This year**||||
|**Support cost (examples)**||**Charitable Activities**|**Grand total**|
|||**£**|**£**|
|HR (1)||590|590|
|Insurance||394|394|
|General Admin||126|126|
|**Total**||**1,110**|**1,110**|
|||||
|**Last year**||||
|**Support Cost**||**Charitable activities**|**Grand total**|
|||**£**|**£**|
|HR (1)||273|273|
|Insurance||1,785|1,785|
|General Admin||314|314|
|Storage costs||149|149|
|**Total**||**2,521**|**2,521**|
|||||
|(1) HR costs relate to volunteer travel reimbursements and funds spent on DBS checks and other safeguarding training||||
||**Section C Notes to the accounts**
**(cont)**
**Note 7 Stocks**
**_Please complete this note if the charity holds any stock items_**
**7.1 Please state the carrying amount of**
**stock and work in progress analysed**
**between activities.**
**Other trading activities:**
**Inventory Stock for Distribution**
**£**
**_Opening_**
**_1,124_**
**_Added in period_**
**_Expensed in period_**
931
**_Impaired_**
**_Closing_**
**_193_**
**Total this year**
**193**
**_Total previous year_**
**_1,124_**|
|---|---|
||**Section C Notes to the accounts**
**(cont)**
**Note 8 Cash at bank and in hand**
**This year**
**Last year**
**£**
**£**
**Cash at bank and on hand**
**25,948**
**18,668**
**Total**
**25,948**
**18,668**|
|---|---|
|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|**Section C Notes to the accounts**
**(cont)**|
|---|---|---|---|
|||||
|**Note 9 Transactions with trustees and related parties**||||
|**_If the charity has any transactions with related parties (other than the trustee expenses_**
**_explained in guidance notes) details of such transactions should be provided in this note._**
**_If there are no transactions to report, please enter “True” in the box or "False" if there are_**
**_transactions to report._**||||
|||||
|**9.1 Trustee remuneration and benefits**||||
|**This year**||||
|**None of the trustees have been paid any remuneration or received any**
**other benefits from an employment with their charity or a related entity**
**(True or False)**|||**TRUE**|
|||||
|**Last year**||||
|**None of the trustees have been paid any remuneration or received any**
**other benefits from an employment with their charity or a related entity**
**(True or False)**|||**TRUE**|
|||||
|**9.2 Trustees' expenses**||||
|**_If the charity has paid trustees expenses for fulfilling their duties, details of such_**
**_transactions should be provided in this note. If there are no transactions to report, please_**
**_enter “True” in the box below. If there are transactions to report, please enter "False"._**||||
|**No trustee expenses have been incurred (True or False)**|||**_FALSE_**|
|||||
|**Type of expenses reimbursed**||**This year**|**Last year**|
|||**£**|**£**|
|**Travel**||**45**|**105**|
||**TOTAL**
**45**
**105**
**Please provide the number of trustees reimbursed for**
**expenses or who had expenses paid by the charity**
**2**
**4**
**9.3 Transaction(s) with related parties**
**_Please give details of any transaction undertaken by (or on behalf of) the charity in which a_**
**_related party has a material interest, including where funds have been held as agent for_**
**_related parties. If there are no such transactions, please enter 'true' in the box provided._**
**This year**
**There have been no related party transactions in the reporting period**
**(True or False)**
**_TRUE_**
**Last year**
**There have been no related party transactions in the reporting period**
**(True or False)**
**_TRUE_**|
|---|---|