## **Trustees' Annual Report for the period** 

Period start date Period end date Day Month Year Day Month Year **From** 01 January 2021 **To** 31 December 2021 

## Section A                        Reference and administration details 

**Charity name** Great Tew Pre-School 

**Other names charity is known by Registered charity number (if any)** 1029188 **Charity's principal address** C/O Great Tew Primary School The Green, Great Tew Chipping Norton **Postcode** OX7 4DB 

**Names of the charity trustees who manage the charity** 

|1<br>2<br>3<br>4<br>5<br>6<br>7<br>8<br>9<br>10<br>11<br>12|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**<br>**year **|**Name of person (or body) entitled**<br>**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Laura Bowden|Chair|Started September 2019,<br>ended September 2021<br>(stepped down to general<br>member in September 2021)|All Committee and Ofsted|
||Kristina Bull|Vice Chair<br>Chair|Started September 2020,<br>stepped down September<br>2021 and took chairperson<br>September 2021)||
||Dave Whittaker|Treasurer|Started September 2020||
||Louise Thorp|Secretary|Started September 2020||
||Victoria Foster|Fundraiser|Started September 2020||
||Amie Salt|General|Started September 2020||
||Caroline Wheeler|General|Ended September 2021||
||Cristina Cox|General|Ended September 2021||
||AmyTallet|General|Started September 2021||
||Clare Field|Vice chair|Started September 2021||
||||||
||||||



**Names of the trustees for the charity, if any, (for example, any custodian trustees)** 

**Name Dates acted if not for whole year** 

**TAR** 

October 2021 

1 



## **Names and addresses of advisers (Optional information)** 

**Type of adviser Name Address** 

## **Name of chief executive or names of senior staff members (Optional information)** 

## Section B              Structure, governance and management 

## **Description of the charity’s trusts** 

Constitution 

Type of governing document (eg. trust deed, constitution) Parent Management Committee How the charity is constituted 

- (eg. trust, association, company) 

Chair appointed by OFSTED and parent Committee, other members Trustee selection methods appointed by parent committee (eg. appointed by, elected by) 

## **Additional governance issues (Optional information)** 

You **may choose** to include additional information, where relevant, about: 

The Pre-School has close links with Great Tew Primary School as it is located within the school grounds. Relevant policies and procedures are in place and reviewed annually as guided by the Early Years Foundation and Pre-School Learning Alliance. 

- policies and procedures adopted for the induction and training of trustees; 

- the charity’s organisational structure and any wider network with which the charity works; 

- relationship with any related parties; 

- trustees’ consideration of major risks and the system and procedures to manage them. 

**TAR** 

October 2021 

2 



Section C                    Objectives and activities 

Great Tew Pre-School run via a parent management committee whose members are elected by the parents of children who attend the preschool. The elections take place at the Pre-School’s Annual General Meeting. The committee is responsible for: 

- Managing the pre-schools finances. 

**Summary of the objects of the**  **charity set out in its** • Employing and managing staff. **governing document** • 

- Ensuring the pre-school has policies which help provide a high quality service. 

- Ensuring that the pre-school works in partnership with the children’s parents. 

- Providing a safe environment for pre-school children. 

**Summary of the main** For children between the ages of 2 and 5 years, the Pre-School follows **activities undertaken for the** the Statutory Framework and Guidance as set out by The Early Years **public benefit in relation to** Foundation Stage published by the Department for Children, Schools and **these objects (include within** Families. **this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** 

## **Additional details of objectives and activities (Optional information)** 

You **may choose** to include further statements, where relevant, about: 

- policy on grantmaking; 

- policy programme related investment; 

- contribution made by volunteers. 

**TAR** 

October 2021 

3 



Section D                      Achievements and performance 

**Summary of the main achievements of the charity during the year** 

|•|Pre-school staff and committee worked hard at continuing|
|---|---|
||consolidating and strengthening existing practices and creating|
||new working procedures and frameworks.|
|•|The setting had Ofsted in November 2021 and were graded as a|
||good setting|
|•|The year remained challenging due to the continuing of COVID|
||and the restrictions left in place.|
|•|We employed a Room leader permently as of April 2021 and they|
||were later promoted to Deputy Manager in September 2021|
|•|We also took on an apprentice in April 2021 for 15 months|
|•|We also employed a contracted administrator to help with|
||invoicing and admin requests|
|•|Covid grant money received in 2020 still being used to help|
||shortfalls relating specifically to Covid|
|•|The pre-school continued to remain fully open all year without any|
||closures.|
|•|2021 although challenging with Covid 19 at times was a good|
||financial year.|
|•|We continue to operate a safe, stimulating and inspiring|
||environment for the children.|
|•|Policies and procedures were reviewed/created to reinforce and|
||regulate the committee led structure.|
|•|The Pre-school continues to ready the children for a smooth|
||transition to Primary School.|
|•|This was a successful fundraising year raising just over £5000|
||in activities and donations towards Pre-School equipment such as|
||wooden resources for our outside area.|
|•|The Pre-School continued to receive application enquiries and|
||forms, majority of sessions were full and had a waiting list for|
||some sessions.|
|•|Now a CIO|
|•|Regular staff meetings and management supervisory meetings|
||were held to ensure we were maintaining our outstanding|
||standards.|



**TAR** 

October 2021 

4 



Section D                      Achievements and performance 

**TAR** 

October 2021 

5 



## Section E                    Financial review 

**Brief statement of the** We hold 3 months running costs in reserves and invest the remaining **charity’s policy on reserves** profits back into the pre-school for educational purposes. 

**Details of any funds materially in deficit** 

## **Further financial review details (Optional information)** 

- Annual accounts available (attached separately) for reference. 

- You **may choose** to include additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising); 

- how expenditure has supported the key objectives of the charity; 

- investment policy and objectives including any ethical investment policy adopted. 

## **Section F                     Other optional information** 

## **Section G                    Declaration** 

**The trustees declare that they have approved the trustees’ report above.** 

**Signed on behalf of the charity’s trustees** 

**Signature(s)** David Whittaker **Full name(s)** Kristina Bull **Position (eg Secretary,** Chair Treasurer **Chair, etc) Date** 21/10/22 21/10/22 

**TAR** 

October 2021 

6 



Receipts and pa
ments accounts
CC16a
Forth& p•rlod
To
oirtJ1r2r41
311121￿21
Section A Receipts and payments
UnrnstrSct•d
fvnd*
Endowment
nds
fvnds
Tt)tal funds
Last y8ar
A1 Ro¢01
Parent F￿&
Grant Fees
Fundr8i¥l
Other Grdnts
er
22.521
22,521
ie.567
39A02
1.058
12
Milk R8fund
Sub total(Gmss Income fur
AR)
n257
71,2S7
67.920
A2 A8S•t and Inwstmènt ￿1•1.
la•• tablo).
Sub totsl
71357
71267
67.928
A3Pa
•nts
5.919
5.919
49.459
la69
1.005
3,615
2.092
Wgges
Pansion
Insuran(*
consuma￿85
Equiprtrent
Admin, Tralning 8n oth
Bank Ch
Bs
hAllk
Olhers
1.289
J.815
iowd
10
1,133
4.937
Sub total
917
70.917
A4 A8••t and Ib)voslm•nt
urchasfrs.
Sub total
70.917
70.917
t olr8¢eIpts/(pa￿tsj
A5 Tr•nstsrs betw••n funds
Cash fvnds last ￿ar end
Cash funds thls y•arend
13,838
£££
39,512
39,912
25.737
39.572
39,912
CCXX R1 acoJJnts l&SI
20111)12022

Section B Statement of assets and liabilities at the end of the period
Unrn8trlctèd
funds
R•strletèd
funds
to r*arwt£
Endowmont
funds
to r￿*r•￿£
Details
B1 Cash funds
Total cash fvnds
39,912
•})
Endowm•nt
funds
to rvJ•r•¥t£
funds
funds
Detai15
Cuvr•ntvalu•
Fund wtAeh
cu1rant￿1v•
DetsiL5
84 Asset8 rntalned for tho
charftys own use
Detal
B5 Uabllltks
by Of￿ truste85 on
bahaw of all th8 truslees
irrt Name
Date of
Urti
J/(0 fLL
CCXX R2aD)xnts ISSI
20110r2022

**Independent examiner's report on the accounts** 


**Section A                        Independent Examiner’s Report** 

**Report to the trustees/** Charity Name Great Tew Pre-School **members of** 

**On accounts for the year Charity no** 1029188 **ended** 31[st] December 2021 **(if any)** 

**Set out on pages** 

(remember  to include the page numbers of additional sheets) 

## **Respective responsibilities of trustees and examiner** 

The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. 

It is my responsibility to: 

- examine the accounts under section 145 of the Charities Act, 

- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and 

- to state whether particular matters have come to my attention. 

**Basis of independent examiner’s statement** 

## **Independent examiner's statement** 

My examination was carried out in accordance with general Directions given by the Charity Commission.  An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.  It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters.  The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. 

In connection with my examination, no matter has come to my attention 

1. which gives me reasonable cause to believe that in, any material respect, the requirements: 

   - to keep accounting records in accordance with section 130 of the Charities Act; and 

   - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act 

   - have not been met; or 

2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. 

**Date:** 21[st] October 2022 

**Signed: Name:** Lee Peet 

**Relevant professional** MAAT, MD of Modern Accountancy Limited **qualification(s) or body** 

**IER** 

**March 2012** 

1 



**(if any): Address:**[Modern Accountancy, Suite 2, Unit 1B Pope Iron Road, Worcester, WR1 ] 3HB **Section B                           Disclosure** 

Only complete if the examiner needs to highlight material problems. 

**IER** 

**March 2012** 

2 



**Give here brief details of any items that the examiner wishes to disclose** . 

**IER** 

**March 2012** 

3