Date Written: 8th May 2021 Date Approved: 21st May 2021 **AGM Notes - relating to 2020/21** |Date Written: 8th May 2021
Date Approved: 21st May 2021
**AGM Notes - relating to 2020/21**|Date Written: 8th May 2021
Date Approved: 21st May 2021
**AGM Notes - relating to 2020/21**|Date Written: 8th May 2021
Date Approved: 21st May 2021
**AGM Notes - relating to 2020/21**|Date Written: 8th May 2021
Date Approved: 21st May 2021
**AGM Notes - relating to 2020/21**|Date Written: 8th May 2021
Date Approved: 21st May 2021
**AGM Notes - relating to 2020/21**|Date Written: 8th May 2021
Date Approved: 21st May 2021
**AGM Notes - relating to 2020/21**| |---|---|---|---|---|---| |**Event**||1st Little Paxton Scout Annual General Meeting|||Attendees:Colin (Chair), Pete, Gareth, Neil, Julia, Rhys, Trevor, Amie, Amanda (representing Guiding
and parent), Jodie, Karen, Caroline, Gerald Browning (representing District)| |**Location**||Virtual Google Meet|**Date**|7th May 2021 8pm|Apologies:None| |**Agenda details**|||**Owner**||**Notes**| |1
Introduction|||Colin|Confirmation that this AGM relates to the
to all the leaders and other volunteers for|year 2020/21. A special mention of thanks to Jenny Gellatly who audited the accounts. Thank you again
their dedication during a difficult year.| |2
Presentation of Financial Accounts|||Colin|Financially the Group did well this year due to being able to maintain financial feeds via various grants. The accounts were shown to those present
and will be circulated. Another thank you to Jenny Gellatly for auditing the accounts which will be sent to the Charity Commission and a thank you
to Kelly Wild who will be officially standing down at the start of 2021/22. Kelly has kindly given another whole year to the post having highlighted
her intention to stand down at last year's AGM.|| |3
Update from the District|||Gerald Browning|Thank you for inviting District to the AGM and thank you for all you have been doing. This is a strong active team supported well by helpers and
parents. Pete was specifically thanked for all his hard work and dedication to the GSL (Group Scout Leader) role in 2021/22 and although he is
stepping aside he will still be involved in Scouts. Pete highlighted that it was not his hard work alone as it would be impossible without an
incredible team.|| |||||Gerald confirmed the new GSL would be Colin who would be invested formally as soon as this was possible.|| |4
Awards|||Colin|Neil was congratulated for achieving his training wood beads.|| |5
Elections to Scout Council
Colin
Stepping Down
Vacancies
Elections - Representative to the Exec:
Person
Nominated
a)
Chairman
b)
Deputy GSL (Group Scout Leader)
Rhys Thomas
c)
Treasurer
Pete Wootton
d)
Secretary
Caroline Kinglake
e)
Beaver Representative
Julia Jones
f)
Cub Representative
Karen Johns
g)
Scout Representative and Keyholder
Gareth Mount
Fundraising Lead
Lynette Dafferne|||Colin|Colin, as Chair, thanked all those who assist with ensuring Scouting runs and confirmed that he has accepted the role of GSL as mentioned by
Gerald.|| |||Stepping Down||A thank you to those who have been able to help previous but are stepping down from the roles: Kelly as Treasurer and Pete as GSL. Thank you
again.|| |||Vacancies||Chairman, Leaders and Adult Helpers|| |||||Seconded By
This position will need to be filled
Approved by District
Gareth Mount
Pete Wootton
Amy Blocksidge
Gareth Mount
Rhys Thomas
Colin Hart|| |||Elections - Representative to the Exec:|Person
Nominated|Seconded By|| |||Chairman||This position will need to be filled|| |||Deputy GSL (Group Scout Leader)|Rhys Thomas|Approved by District|| |||Treasurer|Pete Wootton|Gareth Mount|| |||Secretary|Caroline Kinglake|Pete Wootton|| |||Beaver Representative|Julia Jones|Amy Blocksidge|| |||Cub Representative|Karen Johns|Gareth Mount|| |||Scout Representative and Keyholder|Gareth Mount|Rhys Thomas|| |||Fundraising Lead|Lynette Dafferne|Colin Hart|| |6
Update for 2021/22|||Colin|Currently our financial position has meant the Group agreed to fund the renovation of the toilet facility (completed early 2021/22) and will
continue to suspend membership fees until September 2021. Group camp will occur in 2021 and has been booked for 17,18,19 September. It
will be at Jordans Close, Great Barford. Trev is taking the lead with organising this and costs will be communicated as soon as possible. The Exec
has discussed whether some of the camp could be subsidised and these discussions are ongoing.|| |7|Conclusion and Thank you|||Thank you again to all Young People and Adults|| ||||||| **** These notes were ratified on 21st May and are an agreed reflection of the AGM**** ||**2021**| |---|---| |**Income**|| |Donation|275.00| |Events|210.00| |Events - Scouts|3,141.00| |Fundraising|3,861.55| |Grant|19,395.00| |Hire|746.85| |Meetings|304.00| |Membership Fees|1,008.00| |Rates|1,419.57| |**Expense**|| |Activity Equipment|3,142.98| |Admin|12.00| |Badges|382.50| |Events|117.93| |Events - Scouts|3,172.58| |Fundraising|287.90| |Grants|2,500.00| |Insurance|1,005.97| |Leader Unifiorm|200.57| |Meetings|100.80| |Meetings - Scouts|97.84| |Membership Costs|2,203.00| |Rates|64.79| |Rent|25.00| |Section Floats|1,700.00| |Training|767.80| |Utilities|1,577.98| |Venue Maintenance|16,914.42| |**Account balances**|| |Bank of Scotland|24,103.41| |Barclays|272.03| |Natwest|1,238.64| |---|---| |**Summary**|| |Account balance brought forward|1,510.67| |Total income|30,360.97| |Total expenditure|34,274.06| |Net income|-3,913.09| |Account balance carried forward|25,614.08| 1st Little Paxton Scout Group Mail - Annual Accounts Year end 31st ... **Colin Hart ** ## **Annual Accounts Year end 31st December 2021** 1 message **Jenny Gellatly** 4 October 2022 at 20:26 To: Colin Hart , Matt Durham Dear Matt, Colin, I have examined the Scouts' Bank of Scotland Bank account and related entries and have found them to be correct for the year ended 31[st] December 2021. Kind regards, Jenny Gellatly Tel 01480 219022 1 of 1 30/12/2023, 09:47