Rotary Club of Storrington and Pulborough District
Rotary Club of Storrington Charity Trust Fund Report and Accounts Year ended 30th June 2025
(Charity Registration No. 1029115)
Rotary Club of Storrington Charity Trust Fund Reference and administrative details Year ended 30 June 2025
| Charity number | 1029115 | |
|---|---|---|
| Trustees | The trustees who served during the year and up to the date of | |
| this report were as | follows: | |
| Mark Foss | President | |
| Ray Miles | Club Secretary | |
| Robert Allison | Club Treasurer | |
| John Ollerton | President Elect | |
| David Lowe | ||
| Anna Upton | ||
| Bank | Barclays Bank PLC | |
| Independent | Jennifer Beveridge | |
| examiner | 9 Huntsmead | |
| Alton | ||
| Hampshire | ||
| GU34 2SE | ||
| Correspondence | Mill House | |
| Address | Nutbourne | |
| Pulborough | ||
| West Sussex | ||
| RH20 2HE | ||
| Meeting location | Club meetings are routinely held at the Roundabout Hotel, | |
| Monkmead Lane, West Chiltington, RH20 2PF |
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Rotary Club of Storrington Charity Trust Fund Report of the Trustees
Year ended 30 June 2025
Structure, governance and management
The Rotary Club of Storrington Charity Trust Fund (“the Trust”) is an unincorporated charity governed by a trust deed dated 26 October 1993 (“the Trust Deed”). It operates from day to day as the Rotary Club of Storrington & Pulborough District (“the Club”). The reference and administrative details set out on page 1 form part of this report and include the names of the trustees who served during the year and up to the date of this report.
As required by the Trust Deed, the trustee body (“the Trustees”) includes as a minimum the President, the President Elect, the Secretary and the Treasurer. In order to ensure the proper management of its activities the Club has established a council as its management board, the composition of which changes annually and is drawn from the Club membership as a whole, including appropriate representation from the trustees for the time being. Various committees are in place which report to council and also to the Club as a whole at its monthly business meetings.
Objectives and activities
The Trust Deed provides that charitable funds may be expended for such charitable purposes as the Rotary Club of Storrington & Pulborough District directs from time to time. In fulfilling its charitable purpose both in the local community and internationally the Club adopts the guiding principles of Rotary International.
The Trustees periodically review the Club’s charitable expenditure to ensure that it properly provides public benefit in line with the charitable objectives of the Trust.
Achievements and performance during the year
Our Books activity continues as the most significant individual aspect of our fundraising. All the books we handle are donated second hand, with the great majority given by people in the local community. These are initially sorted in our own bookstore, located at the premises of a local business supportive of Rotary’s charitable objectives. Our weekly bookstall in Storrington gives us excellent visibility, as does our presence at special events, such as the Parham Steam Rally. Online book sales are growing in importance, notably through channels such as eBay and World of Books. We also have books for sale at a limited number of local outlets, such as that at Pulborough Station.
Our Film Night at Sullington Village Hall involves monthly showings from September to May, and continues as a well-supported community event, as well as making an important contribution to charitable fundraising. Our film showings are open for all to attend, but with the added benefit that free transport is made available to our more elderly attendees, many of whom are regulars. The inclusion of a raffle and bar adds to the community feel.
Once again, our Christmas Tree Recycling activity was run in conjunction with Just Helping, a charity whose sole focus is to raise donations from the collection and recycling of Christmas trees, with a strong focus on support of hospices across the country. The footnotes to the accounts describe how the Just Helping arrangement operates and its impact on our income and expenditure, including the donations to our nominated charities made directly from Just Helping.
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Rotary Club of Storrington Charity Trust Fund Report of the Trustees (continued)
Year ended 30 June 2025
Achievements and performance during the year (continued)
Our other fundraising activities are as tabulated in the income and expenditure account. Some of these reflect appeals made to fund a particular charitable project, whilst others are designed to contribute to our general charitable funds. By way of example, our Christmas Sacks project is very much within the former category, and is strongly supported by many in the local community. The concept is to provide some festive cheer to disadvantaged and struggling families in our community, hopefully helping them to celebrate Christmas in a more enjoyable way.
With regard to charitable giving, we continue to support a wide range of projects and organisations, as shown by the table on the final page of the Report and Accounts. This illustrates the breadth of our charitable coverage, both locally and internationally.
By way of example, like last year, we made a number of donations to local food banks, as well as to other family support charities. We also receive occasional requests direct from social services and other community organisations for ad hoc financial and other support to help alleviate special or onoff needs. Also, mainly for the elderly, we have a longstanding and active involvement in the running of monthly pop-in lunches.
With regard to education and development, we are keen promoters of the Rotary Youth Leadership Awards (RYLA), a project designed to help young people to develop their personal skills as they approach adulthood. Likewise, we continue with the funding of team and confidence building days for selected local schoolchildren identified by a local first school as particularly in need of extracurricular support. For this project, we utilise the excellent facilities of the nearby outdoor centre at Lodge Hill.
Also, with a focus on young people, we are keen supporters of local youth clubs and organisations such as the Girl Guides and Scouts; and spanning all generations, we have a strong relationship with the local, charitably operated, community leisure facility, giving support and funding for a range of ad hoc projects and activities.
Internationally we made donations this year in response to the Myanmar earthquake and the floods in Valencia. It should be noted that such emergency donations are typically made via a combination of the Disasters Emergency Committee and Rotary channels, as well as bodies such as Shelterbox and Aquabox. Aside from these disaster appeals, we had the opportunity to contribute towards a broader Rotary project to construct sand dams in central Kenya. Otherwise internationally, we made donations to the Rotary Foundation, including our continuing support of the End Polio Now campaign as well as the David Tilley Children’s Foundation in support of a school at Kilolo, Tanzania with which we have a long association.
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Rotary Club of Storrington Charity Trust Fund Report of the Trustees (continued) Year ended 30 June 2025
Financial review
During the year ended 30 June 2025 total income was £35786 (2024: £35402) and total expenditure was £32190 (2024; £29933) leaving a surplus for the year of £3596 (2024: £5469). The great majority of our expenditure is in respect of our charitable activities and donations, which totalled £30128 (2024: £27634). Expenditure in support of our charitable activities was £2062, (2024: £2299) which included fixed assets purchased in the year totalling £97 (2024: £66) and expensed in line with our basis of accounting.
Our total reserves carried forward at the year-end, including restricted and designated funds, were £21433 (2024: £17837), all of which were represented by cash at bank or in hand. Restricted funds within our reserves at year end totalled £1918 (2024; £2075) wholly attributable to the Christmas Sacks appeal and carried forward to help fund a similar campaign at the end of 2025. Designated funds at year end amounted to £4000 (2024: £2000), comprising a sinking fund for the replacement of the van used primarily for the Books activity.
Reserves policy
It is the policy of the Trustees to maintain reserves at a level compatible with the objectives of the charity and the scale of its activities. In so doing the Trustees ensure that unrestricted reserves are fully adequate to meet the planned pipeline of charitable donations and other costs associated with the operation of the charity. This is after taking account of amounts earmarked as either restricted or designated funds. All charitable funds are maintained in bank accounts which can be drawn on with noe notice.
ThisVVrep: $ approved by the Trustees.and signed on their behalf by:
Ray Miles, Club Secretary 17 November 2025
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Rotary Club of Storrington Charity Trust Fund Independent examiner’s report Year ended 30 June 2025
Independent examiner’s report to the trustees of the Rotary Club of Storrington Charity Trust Fund
| report to the trustees on my examination of the accounts of the Rotary Club of Storrington Charitable Trust Fund (the “Trust”), for the year ended 30 June 2025.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011, (the “Act”).
| report in respect of my examination of the Trust’s accounts carried out under section 145 of the Act and in carrying out my examination | have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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e Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
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e The accounts do not accord with those records.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Jennifer Beveridge
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7
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9 Huntsmead
Alton Hampshire 7 GU34 2SE
Dated 18 November 2025
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Rotary Club of Storrington Charity Trust Fund Income and expenditure account
Year ended 30 June 2025
| otary Club of Storrington Charity Trust Fund ncome and expenditure account ear ended 30 June 2025 |
|
|---|---|
| Income: fundraising and donations Unrestricted Restricted £ £ Book sales(see Note 2) 13470 ─ Car boot proceeds 793 ─ Christmas collections 2166 ─ Christmas sacks fundraising ─ 3860 Christmas tree recycling(see Note 3) 3543 ─ Charity shop (excluding books - see Note 2) 99 ─ End Polio Now donations ─ 750 Film nights 4449 ─ Foreign currency donations 508 ─ Gift Aid 1303 ─ International crisis appeals: Myanmar earthquake ─ 605 Morocco/Libya earthquake ─ ─ Monthly prize draw 2080 ─ Other donations 1637 50 Xmas Pop-in donations ─ 302 Other 38 ─ Total fundraising and donations 30086 5567 Interest received Total income Expenditure Charitable activities and donations(see Note 4) Fixed assets acquired and expensed(see Note 5) Other costs in support of charitable activities(see Note 5) Total expenditure Net income Opening reserves Closing reserves (see Note 6) |
Year ending 30 June |
| 2025 2024 Total Total £ £ 13470 13694 793 561 2166 2272 3860 4309 3543 1177 99 222 750 510 4449 4609 508 1209 1303 2363 605 ─ ─ 709 2080 1965 1687 1362 302 400 38 40 35653 35402 133 ─ 35786 35402 30128 27634 97 66 1965 2233 32190 29933 3596 5469 17837 12368 21433 17837 |
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Rotary Club of Storrington Charity Trust Fund Statement of Assets and Liabilities As at 30 June 2025
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2025 2024
E £
Monetary assets:
Balance at bank 21383 17695
Cash in hand 50 142
Liabilities = =
Net assets 21433 17837
Represented by:
Charity Trust Fund
Reserves brought forward 17337 12368
increase/(decrease) during the year 3596 5469
Reserves carried forward (see Note 6) 21433 17837
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Approved by the Trustees on 17 November 2025 and signed on their behalf by:
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Robert Allison, Club Treasurer
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Rotary Club of Storrington Charity Trust Fund Notes to the accounts
Year ended 30 June 2025
1. Basis of preparation
These accounts are prepared on a receipts and payments basis, as permitted by the Charity Commission for England and Wales. Income is recorded as it arises and expenditure is written off as incurred, including any payments for fixed assets. No accruals or prepayments are recorded at an accounting period end.
2. Retail Gift Aid donations
Sales from the Charity Shop included donations of £420 and £89 for Books and Non-books respectively, (2024: £227 and £NIL), arising from items sold on behalf of individuals in compliance with the Retail Gift Aid Scheme.
3. Christmas tree recycling
The Club has a cooperation agreement with Just Helping, a UK registered charity which works with a number of other organisations and volunteers across the country to raise donations from the collection and recycling of Christmas trees. Tree collections are organised jointly in specified areas in the locality of the Club on the basis that all donations received are channelled initially through Just Helping. A proportion of the surplus is donated direct from Just Helping under our direction, and the balance remitted to Club. The total amount raised this year for charitable distribution was £6898 (2024: £4780) , of which £3355 (2024: £3603) was paid by Just Helping direct to our nominated charity (see note 4 below).
4. Charitable activities and donations
Expenditure on charitable activities and donations during the year totalled £30128 (2024: £27634) as tabulated on the final page of the Report and Accounts. That table excludes a donation of £3355 to Chestnut Tree House made by Just Helping under our direction as a result of the Christmas Tree recycling arrangements described in Note 3 above.
5. Costs incurred in support of charitable activities
Fixed assets expensed and other costs incurred in support of the charitable activities totalled £97 (2024: £66) and £1965 (2024: £2223) respectively. The most significant items within other costs concern the running and repair of the van, used primarily for the book selling activity, packaging and other costs associated with book sales, signage and publicity, licences, maintaining our website and the meal costs of charity speakers.
Other costs also include a charge of £100 for the independent examination of the 2023-2024 Report and Accounts. A charge of £100 for having this year’s accounts independently examined will be reflected in the 2025-2026 Report and Accounts in line with our basis of accounting.
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Rotary Club of Storrington Charity Trust Fund Notes to the accounts (continued)
Year ended 30 June 2025
6. Movement in charity reserves
| Unrestricted | Restricted | Total | |
|---|---|---|---|
| £ | £ | £ | |
| Opening reserves | 15762 | 2075 | 17837 |
| Income during the year | 30219 | 5567 | 35786 |
| Less expenditure in the year: | |||
| Charitable activities and donations | 24404 | 5724 | 30128 |
| Other costs and assets expensed | 2062 | ─ | 2062 |
| Total expenditure | 26466 | 5724 | 32190 |
| Closing reserves | 19515 | 1918 | 21433 |
| Unrestricted reserves are allocated as follows: | |||
| Designated for van replacement | 4000 | ||
| Other unrestricted | 15515 | ||
| 19515 |
7. Related party transactions
No Club member or trustee received any payment other than for the reimbursement of expenses properly incurred on behalf of the Club.
8. Outstanding commitments
At the 30 June 2025 Club had committed to charitable donations totalling £650 (2024: £NIL) which were paid after the balance sheet date.
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Rotary Club of Storrington Charity Trust Fund Charitable activities and donations
Year ended 30 June 2025
| Charitable activities and donations Year ended 30 June 2025 |
|||
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| £ | £ | £ | |
| Aquabox -- Myanmar disaster response | 545 | 605 | 1150 |
| Ashington Youth Club | 1000 | ─ | 1000 |
| Autism Dogs UK | 500 | ─ | 500 |
| Chanctonbury Community Leisure | 1000 | ─ | 1000 |
| Chanctonbury Storehouse | 750 | ─ | 750 |
| Chestnut Tree House | 100 | ─ | 100 |
| Christmas sacks | ─ | 4017 | 4017 |
| David Tilley's Children's Foundation | 552 | ─ | 552 |
| Ellen MacArthur Cancer Trust | 100 | ─ | 100 |
| Family Support Works | 1000 | ─ | 1000 |
| Global Sight Solutions | 200 | ─ | 200 |
| Horsham Matters | 1250 | ─ | 1250 |
| Keep Me Breathing | 100 | ─ | 100 |
| Kingfisher Medway Trust | 150 | ─ | 150 |
| Life Community Church: Lords Larder | 750 | ─ | 750 |
| Little LifeSavers | 500 | ─ | 500 |
| Local community support: activities | 536 | ─ | 536 |
| Local community support: educational | 400 | ─ | 400 |
| Local community support: other | 100 | 50 | 150 |
| Lodge Hill: Storrington First School project | 2750 | ─ | 2750 |
| Papyrus UK | 100 | ─ | 100 |
| Pop-in lunches | 200 | 302 | 502 |
| Pulborough & Bury Scout Group | 300 | ─ | 300 |
| Pulborough Community Café | 126 | ─ | 126 |
| Roll Out The Barrel Trust | 100 | ─ | 100 |
| Rotary Foundation: Annual Fund | 2000 | ─ | 2000 |
| Rotary Foundation: End Polio Now | 1035 | 750 | 1785 |
| Rotary Youth Leader Awards | 2200 | ─ | 2200 |
| Sand Dams Worldwide | 4000 | ─ | 4000 |
| Second Chance Chichester | 100 | ─ | 100 |
| ShelterBox | 1000 | ─ | 1000 |
| Storrington Community Minibus | 135 | ─ | 135 |
| Sussex Green Living | 250 | ─ | 250 |
| Sussex Rural Community Council | 75 | ─ | 75 |
| Valencia floods -- disaster response | 500 | ─ | 500 |
| Total payments for year ended 30 June 2025 | 24404 | 5724 | 30128 |
| Total payments for year ended 30 June 2024 | 20828 | 6806 | 27634 |
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