Rotary Club of Storrington and Pulborough District
Rotary Club of Storrington Charity Trust Fund Report and Accounts Year ended 30th June 2024
(Charity Registration No. 1029115)
Rotary Club of Storrington Charity Trust Fund Reference and administrative details Year ended 30 June 2024
| Charity number | 1029115 | |
|---|---|---|
| Trustees | The trustees who served during the year and up to the date of | |
| this report were as | follows: | |
| Pippa Davies | President (resigned 1 July 2024) | |
| Ray Miles | Club Secretary (appointed 1 July 2024) | |
| Robert Allison | Club Treasurer | |
| Mark Foss | President Elect | |
| David Lowe | ||
| John Ollerton | (appointed 1 July 2024) | |
| Anna Upton | ||
| Bank | Barclays Bank PLC | |
| Independent | Jennifer Beveridge | |
| examiner | 9 Huntsmead | |
| Alton | ||
| Hampshire | ||
| GU34 2SE | ||
| Correspondence | Mill House | |
| Address | Nutbourne | |
| Pulborough | ||
| West Sussex | ||
| RH20 2HE | ||
| Meeting location | Club meetings are routinely held at the Roundabout Hotel, | |
| Monkmead Lane, West Chiltington, RH20 2PF |
- 1 -
Rotary Club of Storrington Charity Trust Fund Report of the Trustees
Year ended 30 June 2024
Structure, governance and management
The Rotary Club of Storrington Charity Trust Fund (“the Trust”) is an unincorporated charity governed by a trust deed dated 26 October 1993 (“the Trust Deed”). It operates from day to day as the Rotary Club of Storrington & Pulborough District (“the Club”). The reference and administrative details set out on page 1 form part of this report and include the names of the trustees who served during the year and up to the date of this report.
As required by the Trust Deed, the trustee body (“the Trustees”) includes as a minimum the President, the President Elect, the Secretary and the Treasurer. In order to ensure the proper management of its activities the Club has established a council as its management board, the composition of which changes annually and is drawn from the Club membership as a whole, including appropriate representation from the trustees for the time being. Various committees are in place which report to council and also to the Club as a whole at its monthly business meetings.
Objectives and activities
The Trust Deed provides that charitable funds may be expended for such charitable purposes as the Rotary Club of Storrington & Pulborough District directs from time to time. In fulfilling its charitable purpose both in the local community and internationally the Club adopts the guiding principles of Rotary International.
The Trustees periodically review the Club’s charitable expenditure to ensure that it properly provides public benefit in line with the charitable objectives of the Trust.
Achievements and performance during the year
This year marked the 40[th] anniversary from when the Club received its charter from Rotary International. As part of our anniversary celebrations, we initiated what proved to be a well-received ‘40 for 40’ project, involving a donation of some £40 to 40 voluntary groups and activities in our locality. This served to highlight our presence in the community and our support for many of the voluntary activities vital to its wellbeing.
On the fundraising front, our Books project has gone from strength to strength. All the books we handle are donated second hand, with the great majority given by people in the local community. These are initially sorted in our own bookstore, located at the premises of a local business supportive of Rotary’s charitable objectives. Our weekly bookstall in Storrington gives us excellent visibility, as does our presence at special events, such as the Parham Steam Rally. Online book sales continue to grow, notably through channels such as eBay and Ziffit. We also have books for sale at a limited number of local outlets, such as that at Pulborough Station.
Our Film Night at Sullington Village Hall involves a monthly showing from September to May, and continues to be a well-supported community event, as well as making an important contribution to charitable fundraising. These are open to all to attend, but with the added benefit that free transport is made available to our more elderly attendees, many of whom are regulars. The inclusion of a raffle and bar adds to the community feel.
- 2 -
Rotary Club of Storrington Charity Trust Fund Report of the Trustees (continued)
Year ended 30 June 2024
Achievements and performance during the year (continued)
This was the second year of running our Christmas Tree Recycling in conjunction with Just Helping, a charity whose sole focus is to raise donations from the collection and recycling of Christmas trees, essentially in support of hospices across the country. The footnotes to the accounts describe how the Just Helping arrangement operates and its impact on our income and expenditure, including the donations to our nominated charities made directly from Just Helping.
Our other fundraising activities are as tabulated in the income and expenditure account. Some of these reflect appeals made to fund a particular charitable project, whilst others are designed to contribute to our general charitable funds. By way of example, within the former category we saw a continuing enthusiasm to help fund our Christmas Sacks project, set up to give some festive cheer to many of the more disadvantaged families in our community.
With regard to charitable giving, we continue to support a wide range of projects and organisations, as shown by the table on the final page of the report and accounts. This illustrates the breadth of our charitable coverage, both locally and internationally.
Our community related donations included those under the ‘40 for 40’ project already touched on. Like last year, we made a number of donations to local food banks, as well as to other family support charities and some individuals in need with whom we had a direct referral. We also have a longstanding and active involvement in the running of pop-in lunches for the elderly.
With regard to education and development, we are keen promoters of the Rotary Youth Leadership Awards (RYLA), a project designed to help young people to develop their personal skills as they approach adulthood. Likewise, we continue with the funding of team and confidence building days for selected local schoolchildren identified by the school as particularly in need of extra-curricula support. For this we utilise the excellent facilities of the nearby outdoor centre at Lodge Hill.
Also with a focus on young people, we are keen supporters of local youth clubs and organisations such as the Girl Guides and Scouts; and spanning all generations, we have a strong relationship with the local, charitably operated, community leisure facility, giving support and funding for a range of ad hoc projects and activities.
Internationally we helped fund a medical convoy to Ukraine as well as responding to the crisis appeals in Morocco and Libya following the earthquake in late 2023. It should be noted that such emergency donations are typically made via a combination of the Disasters Emergency Committee and Rotary channels, as well as bodies such as Shelterbox and the Red Cross. Otherwise internationally, we made donations to the Rotary Foundation, including the End Polio Now campaign, the David Tilley Children’s Foundation in support of a school at Kilolo, Tanzania and the L'Association Don d'organes et de Tissus.
- 3 -
Rotary Club of Storrlngton Charity Trust Fund Report of the Trustees (contlnued) Year ended 30 June 2024 Flnanclal revlew Durin8 the year ended 30 June 2024 total Income was £35402 (2023.. £36634) and total expendlture was £29933 (2023.. £39643) leavlng a surplus for the year of £5469 (2023.. deflclt£3009J. Charltable utgoings for the year totalled £2993312023.. £26969). Expenditure in support of our charitable artivities was £2299, (2023.. £2108) whlch Included fixed assets purchased In the year totalling £66 (2023.. £282) and expensed in Ilne wlth our basls of accountln8. Our totsl reserves carrled forward at the year-end. Includlng restricted and designated funds, were £1783712023.. £12368), all of whSch were represented by cash at bank or in hand. Restrlcted funds wlthln our reserves at year end totalled £2075 (2023.. £2799) wholly attributsble to the Chrlstmas Sacks appeal and carrled lorward to help fund a slmllar campalgn at the end of 2024. Deslgnated funds at year end amounted to £2000 (2023.. NII). cornprlslng a slnklng fund for the replacement of the van used for the Books activity. Reserves pollcy It Is the pollcy of the Trustees to malntaln reserves at a level compatlble wlth the objectives of the charity and the scale of its actlvlties. In so doln8 the Trustees ensure that unrestrlcted reserves are fully adequate to meet the planned plpellne of charltable donatlons and other costs assoclated wlth the operatlon of the charlty. Thls Is after taklng account of amounts earmarked as elther restrlcted or designated funds. All charitable funds are maintained in bank accounts whlch can be drawn on with no notice. This repo s approved by the Trustees and sl8ned on thelr behalf by: Ray Mlles, Club Secretary 11 November 2024
Rotsry Club of Storrington Charity Trust Fund Independent examinerfs report Year ended 30 June 2024 Independent examiner's report to the trustees of the Rotary Club of Storrington Charlty Trust Fund I report to the trustees on my examination of the accounts of the Rotary Club of Storrington Charitable Trust Fund (the 'Trust"I, for the year ended 30 June 2024. Responslbllltles and basls of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011, {the "Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or The accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Jennifer Beveridge 9 Huntsmead Alton Hampshire GU34 2SE Dated 12 November 2024
Rotary Club of Storrington Charity Trust Fund Income and expenditure account
Year ended 30 June 2024
| otary Club of Storrington Charity Trust Fund ncome and expenditure account ear ended 30 June 2024 |
|
|---|---|
| Income: fundraising and donations Unrestricted Restricted £ £ Book sales(see Note 2) 13694 ─ Car boot sales 561 ─ Christmas collections 2272 ─ Christmas sacks fundraising ─ 4309 Christmas tree recycling(see Note 3) 1177 ─ Charity shop (excluding books -- see Note 2) 222 ─ End Polio Now ─ 510 Film nights 4609 ─ Foreign currency donations 1209 ─ Gift Aid 2363 ─ International crisis appeals: Morocco/Libya earthquake ─ 709 Turkey/Syria earthquake ─ ─ Ukraine ─ ─ Pakistan floods ─ ─ Monthly prize draw 1965 ─ Other donations 1208 154 Storrington village events ─ ─ Xmas Pop-in donations ─ 400 Other 40 ─ Total income 29320 6082 Expenditure Charitable activities and donations(see Note 4) Fixed assets acquired and expensed(see Note 5) Other costs in support of charitable activities(see Note 5) Total expenditure Net income Opening reserves Closing reserves (see Note 6) |
Year ending 30 June |
| 2024 2023 Total Total £ £ 13694 11960 561 975 2272 2797 4309 3523 1177 1002 222 1040 510 544 4609 4066 1209 1205 2363 2785 709 ─ ─ 3445 ─ 431 ─ 59 1965 1950 1362 390 ─ 363 400 ─ 40 99 35402 36634 27634 37535 66 282 2233 1826 29933 39643 5469 -3009 12368 15377 17837 12368 |
- 6 -
Rotary Club of Storrington Charity Trust Fund Statement of Assets and Llabilities As at 30 June 2024 2024 2023 Monetary assets: Balance at bank Cash In hand Llabllltles 17695 142 12318 Net assets 17837 12368 Represented bv: Charlty Trust Fund Reserves brought forward Increase/ldecrease) durln8 the year Reserves carrled forward Isee Note 61 12368 5469 17837 15377 (3009) 12368 Approved by the Trustees on 11 November 2024 and sl8ned on their behalf by: Robert Alllson, Club Treasurer
Rotary Club of Storrington Charity Trust Fund Notes to the accounts
Year ended 30 June 2024
1. Basis of preparation
These accounts are prepared on a receipts and payments basis, as permitted by the Charity Commission for England and Wales. Income is recorded as it arises and expenditure is written off as incurred, including any payments for fixed assets. No accruals or prepayments are recorded at an accounting period end.
2. Retail Gift Aid donations
Included within Book and Charity Shop sales are donations of £227 (2023: £698) arising from sales made on behalf of individuals who contributed items to be sold in compliance with the Retail Gift Aid Scheme.
3. Christmas tree recycling
The Club has a cooperation agreement with Just Helping, a UK registered charity which works with a number of other organisations and volunteers across the country to raise donations from the collection and recycling of Christmas trees. Tree collections are organised jointly in specified areas in the locality of the Club on the basis that all donations received are channelled through Just Helping. The total amount raised this year for charitable distribution was £4804 (2023: £3408) , of which £3603 (2023: £2556) was paid by Just Helping direct to our nominated charities (see note 4 below). Our own Christmas Tree recycling income of £1177 (2023: £1002) reflects the balance paid over to Club by Just helping as an unrestricted donation, as well as minor amounts of income and costs arising on our own account.
4. Charitable activities and donations
Expenditure on charitable activities and donations during the year totalled £27634 (2023: £37535) as tabulated on the final page of the Report and Accounts. That table excludes donations to Chestnut Tree House and Turning Tides of £2402 and £1201 respectively made by Just Helping under our direction as a result of the Christmas Tree recycling arrangements described in Note 3 above.
5. Costs incurred in support of charitable activities
Fixed assets expensed and other costs incurred in support of the charitable activities totalled £66 (2023: £282) and £2223 (2022: £1826) respectively. The most significant items within other costs concern the running and repair of the van, used primarily for the book selling activity. Other items include postage and packing for the online shop, signage and publicity, licences, maintaining our website and the meal costs of charity speakers.
Other costs also include a charge of £100 for the independent examination of the 2022-2023 Report and Accounts. A charge of £100 for having this year’s accounts independently examined will be reflected in the 2024-2025 Report and Accounts in line with our basis of accounting.
- 8 -
Rotary Club of Storrington Charity Trust Fund Notes to the accounts (continued) Year ended 30 June 2024
6. Movement in charity reserves
| 6. Movement in charity reserves | |||
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| £ | £ | £ | |
| Opening reserves | 9569 | 2799 | 12368 |
| Income during the year | 29320 | 6082 | 35402 |
| Less expenditure in the year: | |||
| Charitable activities and donations | 20828 | 6806 | 27634 |
| Other costs and assets expensed | 2299 | ─ | 2299 |
| Total expenditure | 23127 | 6806 | 29933 |
| Closing reserves | 15762 | 2075 | 17837 |
| Unrestricted reserves are allocated as follows: | |||
| Designated for van replacement | 2000 | ||
| Other unrestricted | 13762 | ||
| 15762 |
7. Related party transactions
No Club member or trustee received any payment other than for the reimbursement of expenses properly incurred on behalf of the Club.
8. Outstanding commitments
At the year-end Club had no outstanding commitments or unfulfilled pledges.
- 9 -
Rotary Club of Storrington Charity Trust Fund Charitable activities and donations
Year ended 30 June 2024
| Charitable activities and donations Year ended 30 June 2024 |
|||
|---|---|---|---|
| Unrestricted | Restricted | Total | |
| £ | £ | £ | |
| Arundel Castle Cricket Foundation | 75 | ─ | 75 |
| Ashington Youth Club | 500 | ─ | 500 |
| British Red Cross: Libya crisis relief | 146 | 354 | 500 |
| Chanctonbury Community Leisure: | |||
| -provision of specialist equipment | 250 | ─ | 250 |
| -training support for young people | 400 | ─ | 400 |
| Chanctonbury Storehouse | 750 | ─ | 750 |
| Chichester Boys' Club | 75 | ─ | 75 |
| Christmas Sacks | ─ | 5033 | 5033 |
| CoCo's Foundation | 325 | ─ | 325 |
| David Tilley's Children's Foundation | 552 | ─ | 552 |
| Dementia Active Sussex | 200 | ─ | 200 |
| Family Support Works | 1000 | ─ | 1000 |
| Fittleworth Primary School | 145 | ─ | 145 |
| Girl Guides | 750 | ─ | 750 |
| Horsham Matters Food Bank | 500 | ─ | 500 |
| L'Association Don d'organes et de Tissus | 440 | ─ | 440 |
| Life Community Church: Lord's Larder | 750 | ─ | 750 |
| Life Support | 325 | ─ | 325 |
| Little LifeSavers | 250 | ─ | 250 |
| Local community activities and associations ('40 for 40') | 1635 | ─ | 1635 |
| Local community events | ─ | 154 | 154 |
| Local families: ad hoc support | 350 | ─ | 350 |
| Medical Detection Dogs | 75 | ─ | 75 |
| Pop-in lunches | 200 | 400 | 600 |
| Pulborough District Community Care Association | 750 | ─ | 750 |
| Pulborough Pantry | 500 | ─ | 500 |
| Rotary Chichester Harbour -- refugee/asylum support | 200 | ─ | 200 |
| Rotary Foundation: End Polio Now | 690 | 510 | 1200 |
| Rotary Foundation: Morocco earthquake response | 145 | 355 | 500 |
| Rotary Foundation: other | 1500 | ─ | 1500 |
| Rotary Youth Leader Awards | 1680 | ─ | 1680 |
| ShelterBox Trust | 1000 | ─ | 1000 |
| Smyth's Educational Foundation | 75 | ─ | 75 |
| St Catherine's Hospice | 75 | ─ | 75 |
| Stars Netball | 500 | ─ | 500 |
| Storrington Community Minibus | 89 | ─ | 89 |
| Storrington First School: Lodge Hill | 2781 | ─ | 2781 |
| The Macular Society | 75 | ─ | 75 |
| The Olive Tree Cancer Support | 75 | ─ | 75 |
| Ukraine -- medical convoy | 1000 | ─ | 1000 |
| Total payments for year ended 30 June 2024 | 20828 | 6806 | 27634 |
| Total payments for year ended 30 June 2023 | 29816 | 7719 | 37535 |
- 10 -