TOLLESHUNT KNIGHTS PRESCHOOL
CHARITY REGISTRATION NUMBER: 1029105
STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022
S J COPELAND FCCA COPELAND EVE - Certified Accountants Elmdale Peldon Road Little Wigborough Colchester CO5 7RB
TOLLESHUNT KNIGHTS PRESCHOOL
STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2022
CONTENTS
| 1 | – | 4 | Report of the Trustees |
|---|---|---|---|
| 5 | Report of the Independent Examiner | ||
| 6 | Statement of Financial Activities | ||
| 7 | Balance Sheet |
TOLLESHUNT KNIGHTS PRESCHOOL
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2022
REFERENCE AND ADMINISTRATIVE DETAILS
Tolleshunt Knights Preschool
Charity Name Tolleshunt Knights Preschool Charity Registered Number 1029105 Address of Principal Office Tolleshunt Knights Village Hall, Top Road, Tolleshunt Knights, Maldon, Essex CM9 8EU
Trustees
The Trustees who served during the year and to the date of this report were as follows:
Justine Davies May 2020 - Present Kate Axtell - Chair May 2020 - Present Amy Sutton May 2020 – April 2022 Helen Bond - Secretary May 2020 – Present Jessica Wyatt – Treasurer July 2017 - Present Kate Axtell May 2019 – May 2020 Mario Debono May 2018 - Present Jennifer Swift July 2017 – Present Melissa Ford September 2020 – Present
Principal Officer
Kate Axtell, Chair
Bankers Barclays Bank, 59 Newland Street, Witham, Essex CM8 2AJ Independent Examiners S J Copeland FCCA, Copeland Eve – Certified Accountants Elmdale, Peldon Rd, Little Wigborough, Colchester, CO5 7RB
TOLLESHUNT KNIGHTS PRESCHOOL
ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2022(CONTINUED)
STRUCTURE GOVERNANCE AND MANAGEMENT
a. Governing Document
The Charity is governed by the constitution, adopted at our AGM on 1 May 2012.
b. Methods adopted for recruitment and appointment of Trustees
In line with our constitution a maximum of twelve trustees are to be appointed at any one time. Recruitment is carried out throughout the year and parents/guardians of children who attend are asked to join. Trustees are appointed at the Annual General Meeting, being proposed and seconded accordingly. However, they can also be appointed during the year at normal committee meetings by pre-elected members.
- c. Policies and Procedures adopted for the induction and training of Trustees
A committee file is maintained with all trustee details and each trustee is approved by Ofsted, who undertake a suitability check for each trustee. Roles are allocated on the committee and trustees are informed of their obligations towards the preschool and any liabilities, which could be incurred. Training is undertaken on the job.
d. Organisational Structure of the Charity
There are currently eight trustees on our committee. Trustee/committee meetings are held every 4- 5 weeks throughout the year with the Annual General Meeting being held in April. There are three main posts, Chair, Treasurer and Secretary.
Wider Network
e. We are a preschool but we are not joined with any other preschool; however, we do hold membership of the Early Years Alliance.
f. Related Parties
No trustees were remunerated for their work in this role on behalf of the charity.
g. Statement of Major Risks
Being a preschool brings a variety of risks associated with the hiring of a village hall and working with young children. We adopt policies each year that outline our procedures to be followed in all areas and aspects of preschool life. These policies are reviewed by our management committee of elected trustees and our staff each year and are put forward to the parents/guardians of children who attend for their approval. These policies cover all the risk areas such as Health and Safety, Fire Risk and Intruder Procedures. If a problem occurs at preschool, the risk is reassessed and steps are undertaken to keep the risk at a low level. We do have risk assessments on aspects of the hall, regularly carry out fire drills with the children and ensure that staff who have contact with the children are vetted and DBS checked accordingly. The policies are an evolving document and are updated accordingly.
OBJECTIVES AND ACTIVITIES
The aims of the Tolleshunt Knights Preschool are:
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To provide high quality care and education for children primarily below statutory school age
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To work in partnership with parents to help children learn and develop
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To add to the life and well-being of its local community
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To offer children and their parents a service that promotes equality and values diversity
These activities are considered to be for the public benefit and in running the Charity the Trustees have regard for the Charity Commission guidance on public benefit.
ACHIEVEMENTS AND PERFORMANCE
This year has been a challenging year due to the unexpected pandemic Covid-19 in 2020, we suffered large losses from 2020 -2021 therefore have worked hard to recoup these. The trustees have continued to focus on operational priorities for the preschool, maintaining sustainability and the continuation of full-day sessions. The student numbers have increased significantly this is a result of working hard to promote the preschool within the local community. The trustees and staff have raised funds through a series of events that have been re-introduced after the removal of Covid-19 restrictions, these have included end of term celebrations, Christmas production, and termly discos which have been made available to the general public. New equipment, which includes new tablets for all members of staff which are in preparation for the new online learning platform Famly. Uniform for staff has been purchased, along with mandatory courses, which included Paediatric First Aid for all staff employed by the preschool. Further online courses have been purchased that are required to continue effective learning. Staff supervision meetings have continued and a review has been undertaken of staff skills and training needs. Due to Covid-19 disruption of 2021 and restrictions being lifted we have been able to hold personal events throughout the year, parents have been extremely supportive and understanding and have continued to contribute to the preschool. We have implemented new Policies and Procedures which are reviewed yearly.
FINANCIAL REVIEW
The Charity’s financial position is as set out in the Balance Sheet on page 7 and is considered good.
Reserves Policy
We hold an amount of approximately £22,000 which covers us for any potential redundancy payments should the preschool be unable to remain open.
PLANS FOR FUTURE PERIODS
Our objectives for the next year are to reinvest our profits into new equipment for the children, which will improve the quality of the setting and maintain the committee composition. Due to a high increase in our rent for the Village Hall that we hire half termly, and the increase in National Minimum wage some of our profits will be used to cover the costs incurred with these price rises. We will achieve these objectives by focusing on promotion of the preschool through advertising, e-marketing, social media and attending relevant community events. Fundraising will continue throughout the year. We will re-invest monies from fundraising in the personal development of staff, and the continuation of upgrading our equipment and facilities. We will work more closely with parents to involve them with the committee and look to delegate roles and responsibilities.
STATEMENT OF TRUSTEES RESPONSIBILITIES
The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and apply them consistently;
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Observe the methods and principles in the Charities SORP;
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Make judgements and estimates that are reasonable and prudent;
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State whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. The Trustees are also responsible for safeguarding the assets of the charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities.
As far as the Trustees are aware, we have taken all the steps that we ought to have taken as Trustees to ensure there is no relevant information of which the charity’s independent examiners are unaware.
K Axtell
………………………………………………..
CHAIRMAN
…………19/02/2023……………………………………. DATE
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE TOLLESHUNT KNIGHTS PRESCHOOL FOR THE YEAR ENDED 30 APRIL 2022
I report on the accounts of the Charity for the year ended 30 April 2022, which are set out on pages 6 and 7.
Respective responsibilities of the trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act;
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to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section
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145(5)(b) of the 2011 Act); and
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to state whether particular matters have come to our attention.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with our examination, no matter has come to my attention:
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(1) which gives me reasonable cause to believe that in any material respect the requirements:
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•to keep accounting records in accordance with section 130 of the 2011 Act; and
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•to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
S J Copeland FCCA Copeland Eve – Certified Accountants Elmdale Peldon Rd Little Wigborough Colchester CO5 7RB
S J Copeland
TOLLESHUNT KNIGHTS PRESCHOOL
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2022
| INCOMING RESOURCES Fees Grant Funded Fees Fund Raising Donations Milk Grant Bank Interest Received Uniform Sundry Income Commission Asset Disposal TOTAL INCOMING RESOURCES RESOURCES EXPENDED Wages Village Hall Hire Equipment Administration Insurance Stationery and Printing Advertising Outings Payroll Fees Sundry Expenses Crafts and Snacks Professional Fees Telephone and Internet Staff Training/Uniform Fund Raising Expenses Christmas Entertaining Staff Other Covid Cleaning TOTAL RESOURCES EXPENDED NET INCOMING/(OUTGOING) RESOURCES BEING THE NET MOVEMENTS IN FUNDS FUND BALANCES BROUGHT FORWARD FUND BALANCES CARRIED FORWARD |
Unrestricted Fund General Fund 2022 £ 27,904 85,542 13,595 0 87 2 0 0 46 0 127,176 85,578 10,709 1,839 125 733 325 0 701 540 75 786 50 70 1,112 4395 0 78 0 107,116 20,060 41,134 61,194 |
Unrestricted Fund General Fund 2022 £ 27,904 85,542 13,595 0 87 2 0 0 46 0 127,176 85,578 10,709 1,839 125 733 325 0 701 540 75 786 50 70 1,112 4395 0 78 0 107,116 20,060 41,134 61,194 |
Unrestricted Fund General Fund 2021 £ 14,971 55,076 6,080 127 33 14 0 0 63 0 |
Unrestricted Fund General Fund 2021 £ 14,971 55,076 6,080 127 33 14 0 0 63 0 |
Unrestricted Fund General Fund 2021 £ 14,971 55,076 6,080 127 33 14 0 0 63 0 |
||
|---|---|---|---|---|---|---|---|
| 76,364 | |||||||
| 76,041 7,956 1,285 0 720 310 0 0 540 400 471 50 101 580 600 0 208 725 |
|||||||
| 89,987 | |||||||
| -13,623 54,757 |
|||||||
| 41,134 |
TOLLESHUNT KNIGHTS PRESCHOOL
| CURRENT ASSETS Bank Current Account Bank Deposit Account Cash in Hand NET ASSETS FUNDS Unrestricted Funds: General Fund ) ) …………………………………………………. ) ) ) …………………………………………………. ) 12thJanuary 2022 …………………………………………………. |
BALANCE SHEET AS AT 30 APRIL 2022 2022 £ 38,493 22,651 50 61,194 61,194 Sharon Nicol TREASURER DATE |
BALANCE SHEET AS AT 30 APRIL 2022 2022 £ 38,493 22,651 50 61,194 61,194 Sharon Nicol TREASURER DATE |
2021 £ 17,963 22,648 523 |
|
|---|---|---|---|---|
| Sharon Nicol TREASURER DATE |
||||
| 41,134 | ||||
| 41,134 | ||||