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2021-04-30-accounts

TOLLESHUNT KNIGHTS PRESCHOOL

CHARITY REGISTRATION NUMBER: 1029105

STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2021

S J COPELAND FCCA COPELAND EVE - Certified Accountants Elmdale Peldon Road Little Wigborough Colchester CO5 7RB

TOLLESHUNT KNIGHTS PRESCHOOL

STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 30 APRIL 2021

CONTENTS

TOLLESHUNT KNIGHTS PRESCHOOL

ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name Tolleshunt Knights Preschool Charity Registered Number 1029105 Address of Principal Office Tolleshunt Knights Village Hall, Top Road, Tolleshunt Knights, Maldon, Essex CM9 8EU

Trustees

The Trustees who served during the year and to the date of this report were as follows:

Justine Davies May 2020 - Present Kate Axtell - Chair May 2020 - Present Amy Sutton May 2020 - Present Helen Bond - Secretary May 2020 – Present Jessica Wyatt – Treasurer July 2017 - Present Kate Axtell May 2019 – May 2020 Mario Debono May 2018 - Present Jennifer Swift July 2017 – Present Melissa Ford September 2020 - Present

Principal Officer Kate Axtell, Chair Bankers Barclays Bank, 59 Newland Street, Witham, Essex CM8 2AJ Independent Examiners S J Copeland FCCA, Copeland Eve – Certified Accountants Elmdale, Peldon Rd, Little Wigborough, Colchester, CO5 7RB

TOLLESHUNT KNIGHTS PRESCHOOL

ANNUAL REPORT OF THE TRUSTEES FOR THE YEAR ENDED 30 APRIL 2021(CONTINUED)

STRUCTURE GOVERNANCE AND MANAGEMENT

a. Governing Document

The Charity is governed by the constitution, adopted at our AGM on 1 May 2012.

b. Methods adopted for recruitment and appointment of Trustees

In line with our constitution a maximum of twelve trustees are to be appointed at any one time. Recruitment is carried out throughout the year and parents/guardians of children who attend are asked to join. Trustees are appointed at the Annual General Meeting, being proposed and seconded accordingly. However, they can also be appointed during the year at normal committee meetings by pre-elected members.

c. Policies and Procedures adopted for the induction and training of Trustees

A committee file is maintained with all trustee details and each trustee is approved by Ofsted, who undertake a suitability check for each trustee. Roles are allocated on the committee and trustees are informed of their obligations towards the preschool and any liabilities, which could be incurred. Training is undertaken on the job.

d. Organisational Structure of the Charity

There are currently eight trustees on our committee. Trustee/committee meetings are held every 4- 5 weeks throughout the year with the Annual General Meeting being held in April. There are three main posts, Chair, Treasurer and Secretary.

Wider Network

e. We are a preschool but we are not joined with any other preschool; however, we do hold membership of the Early Years Alliance.

f. Related Parties

No trustees were remunerated for their work in this role on behalf of the charity.

g. Statement of Major Risks

Being a preschool brings a variety of risks associated with the hiring of a village hall and working with young children. We adopt policies each year that outline our procedures to be followed in all areas and aspects of preschool life. These policies are reviewed by our management committee of elected trustees and our staff each year and are put forward to the parents/guardians of children who attend for their approval. These policies cover all the risk areas such as Health and Safety, Fire Risk and Intruder Procedures. If a problem occurs at preschool, the risk is reassessed and steps are undertaken to keep the risk at a low level. We do have risk assessments on aspects of the hall, regularly carry out fire drills with the children and ensure that staff who have contact with the children are vetted and DBS checked accordingly. The policies are an evolving document and are updated accordingly.

OBJECTIVES AND ACTIVITIES

The aims of the Tolleshunt Knights Preschool are:

  1. To provide high quality care and education for children primarily below statutory school age

  2. To work in partnership with parents to help children learn and develop

  3. To add to the life and well-being of its local community

  4. To offer children and their parents a service that promotes equality and values diversity

These activities are considered to be for the public benefit and in running the Charity the Trustees have regard for the Charity Commission guidance on public benefit.

ACHIEVEMENTS AND PERFORMANCE

This year has been a challenging year due to the unexpected pandemic Covid-19. The trustees have continued to focus on operational priorities for the preschool, following a number of staff changes and the continuation of full-day sessions. The student numbers have increased significantly this is a result of working hard to promote the preschool within the local community. The trustees and staff have raised funds through a series of non contact events, including Cake sales throughout the year, social media fundraising, online raffles which were used to purchase new Laptops and Tablets for children’s use, new equipment and uniform for staff, along with continuing courses required to continue effective learning. Staff supervision meetings have continued and a review has been undertaken of staff skills and training needs. Due to Covid-19 disruption and restrictions we have been unable to hold any personal events that we would normally hold throughout the year, parents have been extremely supportive and understanding at this challenging time. We have implemented new Policies and Procedures specifically for Covid-19. We were able to remain open throughout the pandemic for children of Key-worker and critical workers.

FINANCIAL REVIEW

The Charity’s financial position is as set out in the Balance Sheet on page 7 and is considered ok.

Reserves Policy

We hold an amount of approximately £23,000 which covers us for any potential redundancy payments should the preschool be unable to remain open.

PLANS FOR FUTURE PERIODS

Our objectives for the next year are to improve the financial sustainability, improve the quality of the setting and maintain the committee composition. We will achieve these objectives by focusing on promotion of the preschool through advertising, e-marketing, social media and attending relevant community events. Fundraising will continue and we will be reinstating events to include parents and families of the local community. We will re-invest monies from fundraising in the personal development of staff, and the continuation of upgrading our equipment and facilities. We will work more closely with parents to involve them with the committee and look to delegate roles and responsibilities.

STATEMENT OF TRUSTEES RESPONSIBILITIES

The Trustees are responsible for preparing the Trustees’ Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Trust Deed. The Trustees are also responsible for safeguarding the assets of the charity and, hence, for taking reasonable steps for the prevention and detection of fraud and other irregularities.

As far as the Trustees are aware, we have taken all the steps that we ought to have taken as Trustees to ensure there is no relevant information of which the charity’s independent examiners are unaware.

K Axtell

………………………………………………..

CHAIRMAN

……………………………………………….

DATE

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE TOLLESHUNT KNIGHTS PRESCHOOL FOR THE YEAR ENDED 30 APRIL 2021

I report on the accounts of the Charity for the year ended 30 April 2021, which are set out on pages 6 and 7.

Respective responsibilities of the trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.

It is my responsibility to:

Basis of independent examiner’s report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement

In connection with our examination, no matter has come to my attention:

have not been met; or

S J Copeland FCCA Copeland Eve – Certified Accountants Elmdale Peldon Rd Little Wigborough Colchester CO5 7RB

S J Copeland

TOLLESHUNT KNIGHTS PRESCHOOL

STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 APRIL 2021

INCOMING RESOURCES
Fees
Grant Funded Fees
Fund Raising
Donations
Milk Grant
Bank Interest Received
Uniform
Sundry Income
Commission
Asset Disposal
TOTAL INCOMING RESOURCES
RESOURCES EXPENDED
Wages
Village Hall Hire
Equipment
Insurance
Stationery and Printing
Advertising
Outings
Payroll Fees
Sundry Expenses
Crafts and Snacks
Professional Fees
Telephone and Internet
Staff Training/Uniform
Fund Raising Expenses
Christmas Entertaining
Staff Other
Covid Cleaning
TOTAL RESOURCES EXPENDED
NET INCOMING/(OUTGOING) RESOURCES BEING
THE NET MOVEMENTS IN FUNDS
FUND BALANCES BROUGHT FORWARD
FUND BALANCES CARRIED FORWARD		 Unrestricted
Fund
General
Fund
2021
£
14,971
55,076
6,080
127
33
14
0
0
63
0
76,364
76,041
7,956
1,285
720
310
0
0
540
400
471
50
101
580
600
0
208
725
89,987
-13,623
54,757
41,134		 Unrestricted
Fund
General
Fund
2021
£
14,971
55,076
6,080
127
33
14
0
0
63
0
76,364
76,041
7,956
1,285
720
310
0
0
540
400
471
50
101
580
600
0
208
725
89,987
-13,623
54,757
41,134		 Unrestricted
Fund
General
Fund
2020
£
14,626
68,578
7,654
100
73
47
0
0
125
0		 Unrestricted
Fund
General
Fund
2020
£
14,626
68,578
7,654
100
73
47
0
0
125
0		 Unrestricted
Fund
General
Fund
2020
£
14,626
68,578
7,654
100
73
47
0
0
125
0
91,203
70,513
6,054
1,549
719
575
123
450
540
963
623
50
20
1,589
3,398
0
255
87,421
3,782
50,972
54,757

TOLLESHUNT KNIGHTS PRESCHOOL

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BALANCE SHEET
AS AT 30 APRIL 2021
2021 2020
£ £
CURRENT ASSETS
Bank Current Account 17,963 21,341
Bank Deposit Account 22,648 32,633
Cash in Hand 523 780
NET ASSETS 41,134 54,754
FUNDS
Unrestricted Funds:
General Fund 41,134 54,754
)
) Sharon Nicol
…………………………………………………. )
) TREASURER
)
…………………………………………………. )
10 [th] January 2022
…………………………………………………. DATE
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