**To**
## **Trustees' Annual Report for the period**
**From**
Period start date Period end date 1 Septemb 2020 31 August 2021 er
## Section A Reference and administration details
**Charity name**
Preschool 345
**Other names charity is known by**
**Registered charity number (if any)** 1029096
6th Beeston Scout Group Headquarters **Charity's principal address** 5 Middle Street Beeston Nottingham NG9 1GA
## **Postcode**
## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Lois Aldred Chair (Until Nov
1
2018)
2 Steph Metson Secretary
Sally Palmer Treasurer
3
4 Ruth Brown Vice Chair
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Appointed initially voluntarily following satisfactory completion of Trustee selection methods regulatory checks and nomination by existing trustees. Then if to (eg. appointed by, elected by) continue they must be re-elected at the AGM
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage
Preschool 345 is part of the Preschool Learning Alliance from which the charity takes advice, if appropriate. They provide resources that assist with the running of the charity.
The Preschool relies on volunteer trustees that tend to be family members of children attending, have attended or will attend the preschool. The Trustees are incredibly grateful to all those who have volunteered to contribute in this way.
Trustees regularly consider, review and develop Preschool 345’s policies with regard to the day to day running of the Preschool to ensure that the children enrolled receive a safe and effective education. Staff policies are reviewed, and any issues are resolved and discussed at half-termly meetings which are attended by the Manager and deputy Manager of Preschool. These staff members report to the Committee of trustees.
Should any major risk or incident be foreseen or occurred the
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them.
Committee of Trustees relevant trustees consult with relevant Staff as appropriate.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
The Main purpose of the charity is to provide high quality childcare and early years education for children aged between 2 and 5 years of age in the Beeston and surrounding areas and to support children and their carers in child development. The Preschool Follows the Early Years Foundation Stage Curriculum.
**Summary of the main** The trustees had due regard to the commission’s public **activities undertaken for** benefit guidance when exercising any powers or duties to **the public benefit in** which the guidance is relevant. **relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
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## **Additional details of objectives and activities (Optional information)**
Volunteers have made an essential contribution to the running of the charity without which the charity would not be able to operate since all trustees are volunteers.
Furthermore parents and staff have volunteered at our out of hours Community events, such as the Christmas fair to help to fundraise and provide a valuable community event
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
## Section D Achievements and performance
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## Section D Achievements and performance
**Summary of the main** Once again, I cannot believe that is has been over **achievements of the** a year since I wrote the last report for our AGM **charity during the year** and yet that time seems now like a lifetime away. Looking back, it has been an extremely challenging year for Preschool 345 but one which has demonstrated the resilience and tenacity of our Community.
We had a few months of normality at the start of the year to Lockdown 1 which forced preschool to close until the latter part of the summer term. Since then we have had the challenges of adapting to seemingly hour-by-hour updates, at times, that influence the way in which Preschool can operate.
Notwithstanding the ever-shifting sands of the public health situation and government policy there has remained a constant - Our dedicated staff team continue to work with the utmost care and expertise; their commitment, professionalism and creativity are second-to-none.
Tina as manager is a fantastic leader who has provided the cool head, stability and common sense to help Preschool adapt to the new working conditions and make Preschool as safe as possible for the whole of the Preschool community. She has been, as ever, supported fantastically by Trudi who has excelled at revising her financial forecasts at the drop of a hat or introduction of a
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Section D Achievements and performance
tier.
One of the long-term challenges of the Covid-19 era has been trying to ensure Preschool’s longterm future. The restrictions on student numbers and funding levels remain somewhat dynamic. This makes planning quite a challenge. But we continue to make decisions that we think are sensible and cautious with a view to us being able to resume our normal activities once we have weathered this storm.
Finally, I want to thank the Committee for supporting Preschool. At times, I feel like we’ve been having to call emergency COBRA meetings to respond to this year’s challenges, but you have all been great. It has been really important to have the support of the parents that have given up their time to contribute to Preschool in this way.
When I agreed to be chair of the Committee about two years ago, I had a child in Preschool. My little boy is now in school. With this in mind it’s so important that we have enough current parents contributing to the governance of Preschool. It’s been fantastic to have parents expressing an interest to take part, but we need more of you. Please do get in touch if you want to get involved.
In the meantime, thank you for attending today
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Section D Achievements and performance
and for your continued support of Preschool.
## **Section E Financial review**
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## **Brief statement of the charity’s policy on reserves**
In the Trustees’ view, the reserves should provide the charity with adequate financial stability and the means for it to meet its charitable objectives for the foreseeable future, both in the short and medium term in terms of operational concerns and in the long term by securing suitable premises.
The trustees maintain the charity’s reserves at a level which is at least equivalent to four months operational expenditure and have done so having regards to its manner of operation of likely funding streams eg termly funding.
The trustees review the amount of reserves that are required to ensure that they are adequate to fulfil the charity’s continuing obligations on an annual basis at their committee meeting.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The Preschool’s principal form of funding comes from parental You **may choose** to include contribution from direct fees and funding through parents from additional information, council this includes part of the 15/30 hrs funding each 3 year where relevant about: old child is entitled to draw on. the charity’s principal sources of funds Funds from fundraising assist the preschool in purchasing (including any additional resources such as new toys and play equipment fundraising);
- how expenditure has The main expenditure of the charity is via staff wages, with staff supported the key being an integral part of providing our public benefit. objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
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**Signed on behalf of the charity’s trustees**
**Signature(s)** Ruth Brown **Full name(s)** Ruth Brown **Position (eg Secretary,** Vice Chair **Chair, etc) Date** 27/6/22
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## **PRESCHOOL 345 ANNUAL GENERAL MEETING BALANCE OF ACCOUNTS FOR YEAR END 31st AUGUST 2020**
||CAF Current|Account|CAF Gold Saving|Account|Cambridge and|County Bank||CAF Current
Account|CAF Gold Saving|Account|Cambridge and|County Bank|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
|**BALANCE**|**25739.94**||**697.64**|||**68079.82**|||||||
|**Income**|||||||**Expenditure**||||||
|Fees|15748.40||||||Premises|9471.84|||||
|Funding|98658.32||||||Wages|81893.97|||||
|Christmas fair|||312.70||||Equipment|1637.57|||||
|Christmas cards|||141.00||||Administration|700.00|||||
|Transfers|590.50||||||Consumables|1043.00|||||
|Bank refund||23.97|||||Communications|187.76|||||
|HMRC payments|3949.38||||||Training|403.45|||||
|Interest||||1.22||953.87|eyLog|561.60|||||
|Sale of Resources|||134.71||||Operational expenses|636.83|||||
||||||||Rockabillies|712.50|||||
||||||||Hygiene services|359.99|||||
||||||||Bank fraud|23.97|||||
||||||||Insurance|973.97|||||
||||||||Payroll software|86.40|||||
||||||||Membership fees|35.00|||||
||||||||Fee refunds|870.80|||||
||||||||Christmas cards|120.50|||||
||||||||Leavers party|125.00|||||
||||||||Christmas party|130.00|||||
||||||||Transfers||590.50||||
|**Total Income**|**118970.57**||**589.63**|||**953.87**|**Total Expenditure**|**99974.15**|**590.50**|||**0.00**|
||||||||**BALANCE**|**44736.36**|**696.77**|||**69033.69**|
## **Independent Examiner's Report to the trustees of Pre-School 345, Beeston, Nottinghamshire.**
I report on the accounts for the year ended 29[th ] August 2021 which are set out on the balance sheet.
## **Respective responsibilities of trustees and examiner**
The Pre-School 345’s trustees are responsible for the preparation of the accounts. The Pre-School 345’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## **It is my responsibility to:**
examine the accounts under section 145 of the 2011 Act
to follow the procedures laid down in the general Directions given by the commission under section 145(5)(b) of the 2011 Act
- to state whether particular matters have come to my attention
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the next statement.
## **Independent examiner’s statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Katriona MacArthur- Brown
MATT
80 Wollaton Vale,
Nottingham,
NG8 2PB
22nd October 2021