Essex South East Guide Association
Charity Registration Number: 1029086
Working title:
Girlguiding Essex South East
Annual Reports and Financial Statements 1st March 2024 to 28" February 2025
Trustees:
Carole Davies — county commissioner Amanda Gardner - assistant county commissioner Susan Bishop — assistant county commissioner Andrea Bray — division commissioner, Basildon
Vacant - division commissioner, Billericay
Sharon Lacey — division commissioner, Castle Point Carol Roberts — division commissioner, Rayleigh Sally Baskett - division commissioner, Southend East Rosalyn Jones — division commissioner, Southend West Carol Crowhurst — outdoor activities adviser Julie Nye - guiding development coordinator Elizabeth Perry - County Treasurer
Executive Committee:
County president County commissioner Assistant county commissioner/s Division commissioners County secretary County treasurer County guiding development coordinator County outdoor activities adviser County Trefoil Guild chairman Other advisers as appointed by the county commissioner
Registered Address:
7 Great Hautbois Road
Coltishall Norfolk NR1I2 7JN
Independent Examiner:
Lorraine Harris
148 Norsey View Drive Billericay
2
CMI12 0QX
Bankers:
Lloyds Bank Santander 78 High Street Bootle Rayleigh Merseyside Essex L30 4GB SS6 7EB
Structure, governance and management
Girlguiding Essex South East (the county) is part of the Anglia region of Girlguiding. It has its own executive committee as set out in its constitution. The executive is chaired by the county commissioner and meets a minimum of four times a year. Girlguiding Essex South East operates in accordance with all policies adopted by Girlguiding. Girlguiding is governed by Royal Charter.
Trustees are responsible for the recruitment and appointment of new trustees. All new trustees are given a detailed introduction to the workings and activities of the organisation.
Aims and Objectives
As a member of Girlguiding, Girlguiding Essex South East aims to help girls and young women to develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world. This is achieved through activities which are relevant to the age group and which encourage learning by doing, through working in small groups, making their own decisions, having a balanced and varied program, caring for each individual and sharing a commitment to a common standard.
Public Benefit Statement
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The trustees of Girlguiding Essex South East accept the need to have regard to the Charity Commission's guidance on public benefit. They recognize that it is their responsibility to ensure that the benefits offered are realised in Essex South East by promoting all aspects of Guiding within the county, both within the membership and in the wider community.
3
County Commissioners Report
| am very pleased to report that as a Girlguiding county we are now fully back up and running after Covid. Leaders are back planning and running weekly Unit meeting, running Residential events and many more activities.
We currently have 6 Divisions and 23 districts within the county and the statistics are
below:
As a whole the county shows each Division with the total number of girls in that Division and also county figures for the total number of units in each section, including the number of girls in that section and the overall number of girls and adults within the county.
| county. | |
|---|---|
| Basildon division | 320 girls |
| Billericay division | 764 girls |
| Castle Point division | 335 girls |
| Rayleigh division | 489 girls |
| Southend East division | 395 girls |
| SouthendWestdivision | 658girls |
Totalling
2961 girls plus
710 Members & Recognised Volunteers
Breaking down the numbers of girls into section as follows:
| 52 | Rainbow Units | 669 girls |
|---|---|---|
| 80 | Brownie Units | 1354 girls |
| 45 | Guide Units | 774 girls |
| 23 | RangerUnits | 164girls |
Totalling 2961 girls
Once again, we held our Annual County Day for adult leaders in Mach 2024. This was well attended with over 70 attending the day. It was run by our county Training Team who put on various sessions linked to each of the sections and also fun activities in the afternoon. Lunch was provided and a good time was had by all. Many leaders commenting they liked the fun activities in the afternoonl!.
There have been numerous event around the county during the year, some organised locally and some on a division level.
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|
This culminated in a County PJ Party event, which had been organised initially by Anglia Region. They had put a pack of activities together to celebrate Thinking Day, 22nd February, this birthdays of our founder Lord Baden Powell and his wife.
Units had the option of working through the pack with activities based on countries around the world. Every division took part and some were just for the day and others were overnight.
As a county commissioner | set myself a challenge to visit each of the 15 different events taking place across our county, in one day!!!
Well after being out for 15 hours, | did it (with the help of my husband driving). We covered 92 miles and visited over 1200 girls and 150 leaders. It was a great day for everyone and one no-one will forget — least of all me!!!
We had several competitions across the county, including the Dawn Crampin challenge for Brownies, where as a Unit they had to make a Scrapbook which were then all judged in each division to find a winning unit, who then pout a team of 6 girls forward for the finals day. This was great fun with the teams having to complete 6 different challenges. Everyone had a great time.
Our county Outdoor Team arranged another amazingly successful Patrol Cook Out Day at Guideacres,, with over 100 girls and their leaders attending the day. Each grouQp had to cook a main meal and a dessert. They then could finally eat it!! Great fun was had by all and! am sure this will, once again, become an annual event!!
We were very pleased to return back to our face to face Awards evening for leaders. This has become an annual event with leaders being thanked and recognised for all their sterling work and support they do for the girls and for each other. It is a great atmosphere and a very popular event. This year it took place at Wat Tyler Centre in Basildon, a new venue for the event. The layout was very different to that of a school hall, with everyone sitting at round tables!! Most said they preferred this layout as you got to talk to lots of different people.
We were very fortunate that one of our leaders excels at making cupcakes, which she did for 150 leaders!!! They were very delicious especially with a cup of tea or coffee.
5
Trainings for leaders in First Response and Safe Space, now renamed to Safer Guiding, continued to be delivered mainly by face-to-face trainings. We were also introduced to our new Leadership Training Platform, which we are all now getting to grips with.
Opportunities for our young members to take part in are now on the increase after a couple of very difficult years but | am pleased to be able to say I think we are now back to “normal”.
Leaders are now busy planning and running residential events for their girls both camping and indoor events. The paperwork needed for these has a long lead-in time which commissioners were very lenient with initially but as we get back into the swing of things they are now getting back on track. Thanks must be given to all those involved in the paperwork as it is very time consuming.
Our annual subscriptions payments were due to be paid to Girlguiding at the end of February 2025. Several units face financial difficulties, but | am pleased to report all annual subscriptions were paid on time. It has been very difficult for some areas, particularly where there is a large level of social deprivation and the general cost of living. Leaders are having to think long and hard about next year’s unit budgets, as we know the annual subscriptions are going to increase yet again.
|!am pleased to be able to report we are now back to normal in all areas of guiding within the county and girls are working hard to achieve badges and awards while enjoying attending their weekly meetings.
Thanks must go to all the leaders who have worked hard to keep their units running over the difficult times we have had and for all the help and support they give the girls and to each other.
Carole Davies — County Commissioner for Girlguiding Essex South East
6
Financial Review
The loan paid to Essex International Jamboree in 2023-2024 was received back in full and with interest. The full amount has been added to the amount that remained in the designated funds for ElJ.
Safety works on the trees at Riffhams campsite, jointly owned with Essex North East, were required. No future works are anticipated.
A grant was given to a new Rainbow unit to assist with start-up costs. A request for financial assistance was received, and was agreed by the Executive, to assist with the costs of a new driveway at a local Guiding property.
The County continues to hold funds in the CCLA COIF Investment Fund as a longterm investment. The value at year-end is higher than the initial investment and also higher than at the start of the year.
County Executive agreed to continue to hold £50,000 in reserve in give strength and viability to Girlguiding Essex South East as an organisation.
All investments continue to be approved by the trustees and are made as securely as possible.
A full risk assessment is available from the County Commissioner.
Liz Perry - county treasurer for Girlguiding Essex South East.
Annual report and financial statement approved at County Executive:
Trustees: Name: fA/4PO% O°) Name: COSA Signature: _ 7/74 Signature: Date: 7u/-{ ES
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Girlguiding Essex South East
|
| istMarch2024to28th February | istMarch2024to28th February | 28th February2025 | |||
|---|---|---|---|---|---|
| Thisyear | Lastyear | Thisyear | Lastyear | ||
| income | £ | £ | Expenditure | £ | £ |
| Subs | £23,562.00 | £23,731.50 | Subs | £1,819.00 | £895.00 |
| interest | £3,133.81 | £4,907.64 | Storage | £2,196.10 | £3,389.04 |
| AngliaCoL | £957.90 | AngliaColGrants | £250.00 | £2,561.35 | |
| E2024 | £37,166.67 | E2024 | £0.00 | £33,333.33 | |
| EU) Loan to Unit | £1,045.00 | EU Loan to Unit | £1,045.00 | ||
| JackPetchey | £0.00 | £1,000.06 | JackPetchey | £0.00 | £2,000.00 |
| CountyBadge Sales | £1,564.78 | £3,543.95 | CountyBadgeSales | £3,378.98 | £2,179.22 |
| TrainingTeam | £1,545.00 | £101.25 | Training Team | £2,065.88 | |
| Events | £1,207.00 | £1,559.00 | Events | £3,209.27 | £2,789.24 |
| Archery | ~£331.00 | Arcnery | £333.20 | ||
| Miscellaneous | £190.55 | £1,100.02 | Miscellaneous | £624.00 | €1,100.02 |
| ArchiveBadgeSales | £1,098.65 | £4,562.37 | Insurance | £669.83 | £574.32 |
| CCLAReinvestment | £2,731.15 | PR | £324.00 | £1,100.68 | |
| Donations | £0.00 | £200.00 | Expenses | £1,010.29 | £1,004.47 |
| Mobile Phone | £501.76 | £467.88 | |||
| CCLA InvValuation | £197.94 | Archive | £100.19 | £517.15 | |
| Grants | £5,242.67 | ||||
| Riffhams | £417.00 | £2,079.00 | |||
| Fees | £0.10 | ||||
| Awards | £2,600.29 | ||||
| Financial Assistance | £4,014.99 | ||||
| Zoom | £66.00 | ||||
| Venue Hire | £315.00 | ||||
| CountyEquipment | £1,529.24 | ||||
| Totats | £74,731.45 | £€37,705.73 | Totals | £23,187.27 | £62,516.22 |
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Surplus (or deficit) £51,544.18 -£24,810.48
Prepared by j (? Examined by
Liz KERR... le 22 Po... SYASBRA C
~
Date ¢ f Date Z i Z
Signed af/} Signed
Essex South East Guide Association t/a Girlgding Essex South East
Charity Registration Number 1029086
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Girlguiding
Girlguiding Essex South East
28th February 2025
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| BankAccounts | Thisyear | Lastyear | ||||
|---|---|---|---|---|---|---|
| LloydsTreasurersAccount | £53,198.56 | £6,510.52 | ||||
| Lloyds32DayNoticeDeposit | 11,037.14 | £10,768.65 | ||||
| Santander | £48,714.19 | £47,055.63 | ||||
| CCLADepositAccount | £56,037.31 | £53,306.16 | ||||
| TotalCash | Held | £168,987.20 | £117,640.96 | |||
| CCLA Investment Account | £14,925.26 | £14,727.32 | ||||
| Total | £183,912.46 | £132,368.28 | £51,544.18 | |||
| Funds | Thisyear | Lastyear | ||||
| General | £81,080.52 | £65,286.58 | ||||
| Anglia Sustainability | £522.15 | £772.15 | ||||
| Dawn Crampin Fund | -£356.88 | £809.55 | ||||
| Reserve | £50,000.00 | £50,000.00 | ||||
| EVJ | £52,666.67 | £15,500.00 | ||||
| Total | £183,912.46 | £132,368.28 | ||||
| AdditionalAssets | ||||||
| Badge Stock | £3,420.96 | |||||
| Equipment | Purchasesover£250 per item, | depreciation20% | perannum. | |||
| New | Value at 28/02/2025 | |||||
| Lifepal Defib Trainer | 2021/22£378 | £191.52 | ||||
| Laptop,mouseandkeyboard | 2023/24793.99 | £508.15 |
Ev
Girlguiding Essex South East have a one sixth share of the funds held in Essex Scouts EU Account
Riffhams Campsite
Site equally owned by Giriguiding Essex South East and Girlguiding Essex North East Girlguiding Essex South East entitied to haif the funds up to a maximum of £1894
Liabilities
None
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Prepared byLit, iCRY Examined by Le22ayhe,: APSR :SAS
Date @s[3jas4- / on et Date RSA SA ER ecccccseeee
Signed 9s) Signed =|,
Essex South East Guide Association t/a Girlgding Essex South East
Charity Registration Number 1029086
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| C e rya) | FORCHARITYENGLAND COMMISSION)AND WALES| Independentreport on the examiner'saccounts |
| Section A Independent Examiner's Report
Report to the trustees/ le : . 7 Oc _ ae i
members of | [U(ASRV_][ CaS][ SENN] CSS SONU ONAT
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| report to the trustees on my examination of the accounts of the above
charity (“the Trust’) for the year ended ;
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 (“the Act’).
| report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, |
have followed the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent | have completed my examination. | confirm that no material matters have
examiner's statement come to my attention (other than that disclosed below ) in connection with
the examination which gives me cause to believe that in, any material
respect:
e accounting records were not kept in accordance with section 130 of
the Act or
e the accounts do not accord with the accounting records
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| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
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Signed: 5 S\ Wy
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Name: i" VHC We ome Oe ASA,—\ ee _ a
Relevant professional | |
qualification(s) or body |
(if any): |
Address: [ Vx WSeSenN VES bewe __ __ |
[| Cre\o2 OG %~e
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IER
1
October 2018
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