Essex South East Guide Association Charity Registration Number:1029086 Working title: Girlguiding Essex South East Annual Reports and Financial Statements Ist March 2023 to 29th February 2024 Trustees: Carole Davies - county commissioner Amanda Gardner - assistant county commissioner Susan Bishop - assistant county commissioner Andrea Bray - division commissioner, Basildon Vacant - division commissioner, Billericay Sharon Lacey - division commissioner, Castle Point Carol Roberts - division commissioner, Rayleigh Sally Baskett - division commissioner, Southend East Rosalyn Jones - division commissioner, Southend West Carol Crowhurst - outdoor activities adviser Julie Nye - guiding development coordinator Anne Wright - county treasurer Executive Committee: County president County commissioner Assistant county commissionerls Division commissioners County secretary County treasurer County guiding development coordinator County outdoor activities adviser County Trefoil Guild chairman other advisers as appointed by the county commissioner Registered Address: 7 Great Hautbois Road Coltishall Norfolk NR12 7JN Independent Examiner: Karen Batman 2 Vine Close Basildon Essex SS14 IGF Bankers: Lloyds Bank 78 High Street Rayleigh Essex Santander Bootle Merseyside L30 4GB SS6 7EB structure, governance and management Girlguiding Essex South East (the county) is part of the Anglia region of Girlguiding. It has its own executive committee as set out in its constitution. The executive is chaired by the county commissioner and meets a minimum of four times a year. Girlguiding Essex South East operates in accordance with all policies adopted by Girlguiding. Girlguiding is governed by Royal Charter. Trustees are responsible for the recruitment and appointment of new trustees. All new trustees are given a detailed introduction to the workings and activities of the organisation. Aims and Objectives As a member of Girlguiding, Girlguiding Essex South East aims to help girls and young women to develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world. This is achieved through activities which are relevant to the age group and which encourage learning by doing, through working in small groups, making their own decisions, having a balanced and varied program, caring for each individual and sharing a commitment to a common standard. Public Benefit statement The trustees of Girlguiding Essex South East accept the need to have regard to the Charity Commission's guidance on public benefit. They recognize that it is their responsibility to ensure that the benefits offered are realised in Essex South East by promoting all aspects of Guiding within the county, both within the membership and in the wider community. Annual Review by the county commissioner Girl uidin Essex S uth E t Ann ort March 2023 - Februa 2024 Unfortunately numbers generally across all sections had dropped as a result of the last couple of years, but l am pleased to report are now on the increase. Many units have large waiting lists of girls. All restrictions were finally lifted and units were able to go back to doing all their exciting meetings and very gradually additional events. Some leaders still unsure about larger scale events but gradually throughout the year the larger scale events, for girls and leaders, have seen an increase Sadly several leaders were no longer able to volunteer which resulted in the closure of a few units. We were fortunate enough to hold our first face to face County Training Day in April 2023, although numbers were considerably down on previous yeors, with about 50 leaders attending. It was, however, lovely to see so many leaders, many meeting up with others face to face for quite a while. We have been fortunate enough to be able to offer several events this last year for a range of ages, including adults. These include: A county group of girls, working on their Bronze Duke of Edinburgh and going on a practice camp in July and then being assessed for their award in September. They were able to use newly purchased equipment. Once again, the divisions of Southend East, Southend West, Rayleigh and Castle Point formed the Southend Gang Show and once again put on amazing performances at the Palace Theatre in Southend. Several leaders and girls attended the national celebration event at The Odean Cinema in Leicester Squar, where a good time was had by all. Our county Outdoor Team arranged another amazingly successful Pudding Day at Guideacres in October, with over 100 girls and their leaders attending the day. They learnt how to make a steamed sponge pudding from scratch and then cooked it over a wood fire and of course finally eat it!! Great fun was had by all and l am sure this will, once again, become an annual event!! We were very pleased to return back to our face to face Awards evening for leaders. This has become an annual event with leaders being thanked and recognised for all their sterling work and support they do for the girls and for each other. It is a great atmosphere and a very popular event. The evening was rounded off with a cream teall Amongst the award presentations w8r8 fiv8 Queen's Guide Awards presented to members between the ages of 16 - 26 who had completed the award over a period of 3 years. This is an incredible achievement and is the highest award which can be worked for in Girlguiding. We are very proud of these young women. Trainings for leaders in First Response and Safe Space continued to be delivered via zoom and face-to-face trainings. We were also introduced to our new Leadership Training Platform, which we are all now getting to grips with. Opportunities for our young members to take part in are now on the increase after a couple of very difficult years but l am pleased to be able to say I think we are now back to "normal". Larger events have now also been able to start again. Several districts have resumed district events particularly around the King's Coronation Although we are now able to hold larger events, many leaders are still wary of attending events where there are large numbers of people. Leaders are now beginning to plan and run residential events for their girls both camping and indoor events. The paperwork needed for these has a long lead-in time which commissioners were very lenient with initially but as we get back into the swing of things they are now getting back on track. Thanks must be given to all those involved in the paperwork as it is very time consuming. Our annuol subscriptions payments were due to be paid to Girlguiding at the end of February 2024. Several units face financial difficulties, but l am pleased to report all annual subscriptions were poid on time. It has been very difficult for some areas, particularly where there is a large level of social deprivation and the general cost of living. Leaders are having to think long and hard about next year's unit budgets, as we know the annual subscriptions are going to increase yet again. l am pleased to be able to report we are now back to normal in all areas of guiding within the county and girls are working hard to achieve badges and awards while enjoying attending their weekly meetings. Thanks must go to all the leaders who have worked hard to keep their units running over the difficult times we have had and for all the help and support they give the girls and to each other. Carole Davies - County commissioner for Girlguiding Essex South East Finaneial Review A grant received from Anglia Region was spent on two events, one for Commissioners and one for leaders. Both introduced the new county commissioner and gave an opportunity to explore the way forward for the county. A small amount has been carried forward to fund a future event. Only one request for financial assistance was received during the year. This was agreed and used to cover the cost of sound proofing at a residential site. A further loan payment was made to support Essex International Jamboree 2024. A small amount is still held as designated funds but this is not expected to be required. Repayment is expected by March 2025 but the County Executive is aware that it may not be the full amount. Further safety work was carried out on trees at Riff hams campsite, jointly owned with Essex North East. It is anticipated that no further work will be required in the near future. The County Executive agreed to purchase some higher value items including a laptop, mobile phone and PR material following the new branding. Due to rate increases the interest received for the year was higher than budgeted for providing a boost to funds. The county continues to hold funds in the CCLA COIF Investment Fund account as a long term undertaking with the expectation of a higher return whilst receiving quarterly interest. The value at the end of the year is higher than the initial investment. This is continually reviewed and agreed by the county executive that £50,000 be held in Reserve to give strength and viability to Girlguiding Essex South East as an organisation. Investment Polic ' Any investments made need the approval of the trustees and are made in the most secure way possible. A full risk assessment has been carried out and copies of this document can be obtained from the county commissioner. Anne Wright - county treasurer for Girlguiding Essex South East Annual reports and financial statements approved at a meeting of the executive committee of Girlguiding Essex South East on 24 September 2024 Name G.&LoA g Name 12￿E>t￿-14 ur Trustee Trustee éb Girlguiding Essex South East county Statement of Accounts 1st March 2023 to 29th February 2024 2022123 2023124 Expenditure 16,490.00 23,731.50 Annual Subscriptions Awards & Presontations Donations Incomo Annual Subscriptions 2022123 2023124 626.90 855.00 2,367.42 2,600.29 55.00 0.00 790.00 0.00 Donations CC-ATgift Grants: Learnin9 & Dov¢lopment Grant Angiio Training Grant Sustainability Grant 150.00 790.00 200.00 0.00 CC-ATgift Grants: Learning & Development Grant 0.00 270.00 3,333.50 0.00 0.00 0.00 1.185.?8 0.00 ?.70.00 0.00 190.00 2.561.35 0.00 4,014.99 72.00 0.00 16,315.00 2.000.00 Anglio Training Gront Sustaincjbility Grant Financial Assistance Annual Subscription - units Jock Petchey Jock Petchey 8.315.00 1.000.00 Events: Actlvities - Girls Ouldoor Evanl$: ctivities- Girls Outdoor l.eader Event County Trainings Essex International Jamboree 38.70 1,234.00 2,050.75 325.00 0.00 1242.05 773.32 365.45 1,308.39 sgs.06 0.00 885.79 County Trainings 223.75 101.25 3,833.34 33,333.33 3.488.79 2,179.22 0.00 170.95 o.oo 906.28 0.00 346.20 0.00 1,529.24 S72.57 574.32 898.42 1,004.47 50.72 487.88 2,002.40 194.40 114.27 66.00 3,415.82 3.389.04 40.00 40.00 420.00 315.00 2,184.00 0.00 810.00 2,079.00 0.85 0.10 Badges Archive Bodges 2,984.58 3,543.95 0.00 1.562.37 8adges Archive Badges PR Materials Archivist County Equiprnent Insurance Omicer Expensfts Mobile Phone Website & newsletter5 Zoom storage Subscriptions Venue Hire Intergst COIF Investment COIF Deposit Lloyds 32 Notice Account SontondeT 395.87 395.87 622.30 2,107.34 221.49 305.89 670.92 2,098.54 Admin Support from Anglio Riffhams - free5 antonder bank chorgc Misc Misc 1.100.02 36,556.86 37,705.73 1.100.02 43,083.60 62.516.32 Expenditure Over Income 6,526.74 24,810.5S Prepared by.-..-.-- (Anne Wright) Accounts exomined by (Koren Batman) Essex South East Guide Association tla Girlguiding Essex South East Dote_ Charity Registration No. 1029086 &b Girlguiding Essex South East county Balance Sheet i#t March 2023 to 29th February 2024 2022123 2023124 Bank accounts Lloyds Bonk Lloyds 32 Doy Notice Sontander 8,171.44 6,510.52 40,513.06 10,768.65 42,568.23 47,055.63 51,198.82 53.306.16 142.451.55 117,640.96 13,521.03 14,727.32 155.972.58 132.368.28 COIF Deposit Account COIF Invostment Account Funds General Funds 51,996.20 65.286.58 3,333.50 772.15 809.55 Sustainability Grant Dawn Crampin Fund Jack Petchy Reserve 809.55 1,000.00 50,000.00 50,000.00 48,833.33 15,500.00 0.00 Essex Intornational Jamboree 155,972.58 131368.28 .ddlt!onalthllQl stock: Bodges - Pure.hose value £ 4.720.85 Resale value - £4.056.90 Equipment: Based on purchases over £250 per item. Depreciation at 20°A per onnum. New Volue at 2910212024 2021122 £378.00 £239.40 2023124 £793.99 Litepak Detib Troiner Laptop, mouse. keyboard £635.19 Essex Scout LGulQLem(rtlonpl Jomboreo: Girlgiiiding Essex South Eost hal'o o one sixth %hore of the funds held in Essex Scouts EIJ Account. Riffhams Cam Site: Equally owned by Girlguiding Essex South Eost and Girlguiding Essex North East Funds.. Girlguiding Essex South Eost entitled to half the funds up to a maximum ol £1,894. Liabllliio$; None Prepared by ...-.--....- (Anne Wright) Accounts examined by (Karen Batman) Essex South East Guide AssocTation tla Girlguiding Essex SoLrth East Charity RegTStratTon No. 1029086 io CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sect5on A Independont Ex4min•r'• R•port Rep¢rt to th• trusi••￿ ', m•mbers oi i Essex Soulh East Guije Association On aceounls for th• yur ', 29th Feb￿￿ry 2024 onded i Charlty DO lif any) 1029086 Set out on pages I rewd to the Irustees on my examInat￿n of Iho accounts of the above charlty 1.the Trust"} for Ihe year cnded ResponsibilItl￿ •nd As the ch8rfty trustees of the Trust. YOU are responsible for ihe preparalion basls of report o11he accounts in xcordance wilh 1he requirements of Iho Charitie5 A 2011 <'lhts Acl'l I report in respoct of my cxamination of the Tn￿l'S accounts Garried out under scclion 145 of the 2011 Act and in carryiThJ out my ex8minaiiM. I have folowed the applicable DlrectM)ns gNen by the Charty Gynmission under seclbjn 14515)(b) of the Aci. I have completed my examination. I confirni thal no material matters ha come lo my attention (other than thal dischjsed below ") in connection wrth the ex8minaiion which gives mo lo beleve thal In. any malerwl Independent examinefs statement a¢¢ounting fecords were not kepi in accordance wilh section 130 (rf the Ad thè aeeoufita do hot accord wrth the a¢￿untIng r￿OrdS I have no concerns and havo GExne aGross no other matters in COn￿l￿)n wrth the eXaMinat￿n lo aitentiM should be drawn in order lo enaNe a proper understanthng of the accounts to be ￿￿hed. Ple8se delele Ihe words in the brackets rf Ihey do not apply. Slgned: Dale: l¥/ao2 Name: Relevant professional quallficatton