2023-02-28-accounts

Essex South East Guide Association

Charity Registration Number: 1029086

Working title:

Girlguiding Essex South East

Annual Reports and Financial Statements 1[st] March 2022 to 28[th] February 2023

Trustees:

Alison Tompkinson – county commissioner - end 30[th] November 2022 Carole Davies – county commissioner - start 1[st] December 2022 Amanda Gardner – assistant county commissioner Susan Bishop – assistant county commissioner - start 1[st] January 2023 Carole Davies – division commissioner, Basildon - end 30[th] November 2022 Andrea Bray – division commissioner, Basildon - start 5[th] January 2023 Tina Wing - division commissioner, Billericay – start 1[st] March 2022 Vacant – division commissioner, Castle Point Carol Roberts – division commissioner, Rayleigh Sally Baskett - division commissioner, Southend East Susan Bishop – division commissioner, Southend West – end 31[st] October 2022 Rosalyn Jones – division commissioner, Southend West – start 1[st] November 2022 Carol Crowhurst – outdoor activities adviser Julie Nye – guiding development coordinator Anne Wright – county treasurer

Executive Committee:

County president County commissioner Assistant county commissioner/s Division commissioners County secretary County treasurer County guiding development coordinator County outdoor activities adviser County Trefoil Guild chairman Other advisers as appointed by the county commissioner

Registered Address:

7 Great Hautbois Road

Coltishall Norfolk NR12 7JN

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Independent Examiner:

Karen Batman 2 Vine Close Basildon Essex SS14 1GF

Bankers:

Lloyds Bank Santander 78 High Street Bootle Rayleigh Merseyside Essex L30 4GB SS6 7EB

Structure, governance and management

Girlguiding Essex South East (the county) is part of the Anglia region of Girlguiding. It has its own executive committee as set out in its constitution. The executive is chaired by the county commissioner and meets a minimum of four times a year. Girlguiding Essex South East operates in accordance with all policies adopted by Girlguiding. Girlguiding is governed by Royal Charter.

Trustees are responsible for the recruitment and appointment of new trustees. All new trustees are given a detailed introduction to the workings and activities of the organisation.

Aims and Objectives

As a member of Girlguiding, Girlguiding Essex South East aims to help girls and young women to develop emotionally, mentally, physically and spiritually so that they can make a positive contribution to their community and the wider world.

This is achieved through activities which are relevant to the age group and which encourage learning by doing, through working in small groups, making their own decisions, having a balanced and varied program,

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caring for each individual and sharing a commitment to a common standard.

Public Benefit Statement

The trustees of Girlguiding Essex South East accept the need to have regard to the Charity Commission's guidance on public benefit. They recognize that it is their responsibility to ensure that the benefits offered are realised in Essex South East by promoting all aspects of Guiding within the county, both within the membership and in the wider community.

Annual Review by the county commissioner

– Girlguiding Essex South East Annual Report March 2022 February 2023

At the start of this financial year, all units were now back meeting face to face. However, unfortunately numbers generally across all sections had dropped as a result of the last couple of years, but I am pleased to report are now on the increase. Many units have large waiting lists of girls. All restrictions were finally lifted and units were able to go back to doing all their exciting meetings and very gradually additional events.

Some leaders still unsure about larger scale events as guiding life, along with life in general, eased back into “normality”. Gradually throughout the year the larger scale events, for girls and leaders, have seen an increase

Many of the leaders who had needed to take a break due to Covid-19, returned to their units but sadly several were no longer able to volunteer which resulted in the closure of a few units.

We were fortunate enough to hold our first face to face County Training Day in April 2022, although numbers were considerably down on previous years, with about 50 leaders attending. It was, however, lovely to see so many leaders, many meeting up with others for the first time face to face for quite a while.

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One of our highlights of the year was all the celebrations that took place, across the county to celebrate the Queen’s Jubilee. Celebrations were wide and varied. Some just at unit meeting levels, others with many units joining together for larger events.

Several leaders were part of the official helpers at the celebrations in London and had an extremely long but very memorable weekend!!

We have been fortunate enough to be able to offer several events this last year for a range of ages, including adults. These include:

A county group of girls, working on their Bronze Duke of Edinburgh and going on a practice camp in July and then being assessed for their award in September. They were able to use newly purchased equipment.

A leader and 2 girls, who were part of the Southend Gang show cast, attended the Gang Show 90 event, taking part in the rehearsals and then the actual show at Eventim Apollo in July.

We held a joint Outdoor Training Weekend for leaders, along with Essex West at Guideacres. Several adult leaders from our county took part, learning camping and catering skills. A good time was had by all.

Our county Outdoor Team arranged another amazingly successful Pudding Day at Guideacres in October, with over 100 girls and their leaders attending the day. They learnt how to make a steamed sponge pudding from scratch and then cooked it over a wood fire and of course finally eat it!! Great fun was had by all and I am sure this will, once again, become an annual event!!

We were very pleased to return back to our face to face Awards evening for leaders. This has become an annual event with leaders being thanked and recognised for all their sterling work and support they do for the girls and for each other. It is a great atmosphere and a very popular event. The evening was rounded off with a cream tea!!

Amongst the award presentations were five Queen’s Guide Awards presented to members between the ages of 16 – 26 who had completed the award over a period of 3 years. This is an incredible achievement and is the highest award which can be worked for in Girlguiding. We are very proud of these young women.

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Trainings for leaders in First Response and Safe Space continued to be delivered via zoom and face-to-face trainings. We were also introduced to our new Leadership Training Platform, which we are all now getting to grips with.

Opportunities for our young members to take part in are now on the increase after a couple of very difficult years but I am pleased to be able to say I think we are now back to “normal”.

Larger events have now also been able to start again. Several districts have

resumed district events particularly around the Queen’s Jubilee. Although we are now able to hold larger events, many leaders are still wary of attending events where there are large numbers of people so no county events for girls have yet been held.

Leaders are now beginning to plan and run residential events for their girls both camping and indoor events. The paperwork needed for these has a long lead-in time which commissioners were very lenient with initially but as we get back into the swing of things they are now getting back on track. Thanks must be given to all those involved in the paperwork as it is very time consuming.

Our annual subscriptions payments were due to be paid to Girlguiding at the end of February 2023.

Several units face financial difficulties, but I am pleased to report all annual subscriptions were paid on time. It has been very difficult for some areas, particularly where there is a large level of social deprivation and the general cost of living. Leaders are having to think long and hard about next year’s unit budgets, as we know the annual subscriptions are going to increase yet again.

I am pleased to be able to report we are now back to normal in all areas of guiding within the county and girls are working hard to achieve badges and awards while enjoying attending their weekly meetings.

Thanks must go to all the leaders who have worked hard to keep their units running over the difficult times we have had and for all the help and support they give the girls and to each other.

Carole Davies – County commissioner for Girlguiding Essex South East

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Financial Review

This year, as units became more active, the county decided to take a closer look at unit finances to ensure that all accounts were being maintained and independently examined. Letters were sent to those who had not produced accounts and assistance was offered. All unit accounts have now been successfully brought up to date.

There were no requests during the year for financial assistance as units finances became more stable with girls returning to guiding. There were two grants awarded for international trips.

Following approval by the trustees it was agreed that the county treasurer and later that the new county commissioner should have debit cards to avoid the necessity of payment of large amounts from personal accounts. Written approval by two trustees would be required before any purchases were made. The new county commissioner was added as a signatory to all accounts held by the county.

This year there were two large expenses, one for a much needed new county website and the other for a trial of administration support from region which it was decided not to continue with. A further loan payment was made to support Essex International Jamboree 2024.

There was an unplanned expense following a tree survey at Riffhams campsite, jointly owned with Essex North East. It was discovered that emergency safety work was required and that further work would be needed next year.

The finance committee met four times during the year to offer financial support and advice to divisions and the county executive.

The county continues to hold funds in the CCLA COIF Investment Fund account as a long term undertaking with the expectation of a higher return whilst receiving quarterly interest. The value at the end of the year is higher than the initial investment.

Reserves Policy: This is continually reviewed and agreed by the county executive that £50,000 be held in Reserve to give strength and viability to Girlguiding Essex South East as an organisation.

Investment Policy: Any investments made need the approval of the trustees and are made in the most secure way possible.

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Risk Assessment: A full risk assessment has been carried out and copies of this document can be obtained from the county commissioner.

Anne Wright – county treasurer for Girlguiding Essex South East

Annual reports and financial statements approved at a meeting of the executive committee of Girlguiding Essex South East on 10[th] July 2023.

Julie Nye Andrea Bray Trustee Trustee

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éb Girlguiding Essex South East county P March2022to 28knF•brutsry 2029 20Iyd 2022123 9.50 628.90 AnnuaT Subs¢rfpfjo IITO.00 16A90.00 Annuol S￿>scrIptIons Award5 & PreEerthrtvJns DOn￿OnS CC-ATgTft EW29A6 ofjo 0.00 2367.42 55.00 790.00 50.00 150.00 790.00 CC-ArgMt 89527 LI85￿8 190nO II959.21 0.00 Z624.14 720U 0.00 270.OD 2L123.00 16215nO susttsinoknlityGrant SustaknO￿1lryG￿ni Gra9sroots Annual Sub$￿1p1¢n- unlt8 An9110 Trolnlng Gront Jock Pètc IL959.19 0.00 Angikj TrolningGront Ja¢k P0t¢hty 0.00 30.123.00 270. 8815.OD ActDithes- Girls OutdLW 38B.00 38.70 1050.7S 468.00 0.00 28480 Z24105 0.00 77332 58.(KJ LwJEIBr Event CountyTraining Inter[K￿0￿1 E558xlnt8rTK￿onQl Jumboree Badges ArchDieBadges NewReBources AJbllcatlon9 County Equlpment Insurance Ott￿er Expwses mobi￿ Phone wobsite & n8wsllWS CountyTiainlngs kntgmatior¥Jl 30.00 1194.09 2ll75 0.00 98.95 8.22 83333 Z261.75 3822 149.93 215.68 544.08 261.50 385.45 689.00 3￿33.34 1488.79 0.00 0.00 0.00 572.57 898.42 50.72 Z002AO I1￿27 3A15.82 40.00 Badges ArchlveBadg• TA2198 Z984ts8 408.49 offjo COIF Irw85tment COIF DepO￿t Uoyds >2 Day Notro 388.09 39&87 62230 11.56 48.44 221A9 .670.92 703.62 Storugo SubS¢rlptF￿)g vonuo Hlr• Admin Supportfrorn An￿1 Rrffham5- Tre Sontonder l￿￿k charggB 3A5.97 40.00 225.00 0.00 420.00 1184.00 0.00 0.05 08? nA7226 43,772.60 66.68413 34556.88 -4788.13 7.215.74 Ac¢wntsexon¥ne(I bv (Karen Batrnanl Essex StyJth East G￿dE A5￿￿latIon tla Girl￿rid￿ Esw SrArth East Charfty Regfstratlcfi No. 10Z9086

&b Girlguiding Essex S(xrth East county Balance Shggt P¢Mar¢h2022 lo W F•bNary2023 Uoyd5 8ank Uoyds 32 Day Notle& Santander C(XF DapositAccount 14441.56 8.171A4 40,281.48 40.51306 44267.73 4156813 50.$7$.52 5LI98.82 149,66729 14145155 14843.07 IIS21.03 16451026 155,97258 CaF Inve6imentAccount General Funds Leaming& Development Grant SuBta1nabilityGront D￿1n Crompln Fund Jack Petchey 3&886.46 51.99620 1,18528 0.00 lo￿6140 3233.50 809.55 809.55 9.000.00 LOO0.00 5U.DOO.00 50XIQO.00 51665 67 48.833 33 183.51036 155.972.58 Essex IntemotionoiJombor88 stoc*Badg0¥- ￿reh￿s￿va￿9£s.7sO.ss ReSO￿valUa- £412828 Equtpm•rt Bas&a on pureha$es ow É250pBr Depreciatron ot pw onnum. New Value at 2810212023 2019120 £302.26 £80.81 2021122 £378.00 projBCtQT Lifepakoefib TrainAr £23940 rkJukling E588xSotrth East $htsr8ofthefvnds hekl in Essex S¢¢)1rt8 EU A¢¢ount Slt& E9uollyobvned byGirkJuldng Essexsouth EUSt4nd Gidguiding Essex North Eo$t Funds.. Girlguidlng Essex￿￿ E<￿entm￿jto hatt the funds up to o moxlmurn ot£l.89 ESS8X Into￿￿0￿1 Jombor8e £W33.33 duaAprfi 2023 Accountsexamined by -. (Karen Essex South East Gthde ￿￿xfatl0n tla Glriwthng E55ex S(xrth East Charfty Re8lstradon No. 1029086 io

CHARITY (OMMISSION FOR ENGiAND WALES Independent examinerf8 report on the accounts Section A Iiidepend¢nt Examiner 8 Report Reportto the tr￿1￿1 members of Ewx South E8St Guide Ns8oc￿t￿n On acGounts forthB ygar 128kn FebNary 2023 Charfty t)01 1029086 lif any) I raport lothe truet8 on my examination of the arrwntsoffv gt arity nhe Tnjsfi forthe year end￿ 2810W202¥. RO&p￿SIbilI11o arKI As #E d￿r￿S trustees. you aro r88pjn8l￿O forthe prèp8r8tbn ofth8 b•81$ of r•port aC￿ntS in ￿r￿a￿a￿l￿ wuirBments ofthe CharitEs Act 2011 I'tt Acri. I report In respect of my axaminabon of theTtusV& &counts (ztrEd out under sectlon 145 of the 2011 Act and in tartwng outrny exsminal￿￿, I hav&f￿lOWed aH the ap￿1&3b]e Dire4lKJns given by the Chanty under 8eGbon 14515llbl of the Act. Independent examin8rfs I have campwed my examinatth. I ¢￿fim7 that no materia malters have $tstement corne to my attent￿n In ¢Onr￿ctIon wilh the wh￿h gwe5 me Cauge to bdiwe that In, any matetlal respect." the accounting r￿rd& Wtre rx)t kept in arrOrdan￿vth sectKin 130 ofthè Charibes A¢ or the accwnts did not accord vAth the xcountny ￿Ords, or the accounts did not crmnptyth thè ap￿1(ab￿ Tequir&nents Con￿mIng the fom and a)ntenl of8ccounls set out n Ihe Chant IAc¢¢unts and Rep{￿￿) Regulons 2008 othw than any requirement Ihatthe accounts Irue 8nd fairf not 8matttr considered a$ part efan indap&ndt examinan. I have no concarns 8tYJ have come auosy no other matters in connachon the èx8mination towhrh attent￿n shouk1 b8 drasyn in thi5 rew)rt Otd8r to enotAe a prowvnderstandmg ￿lha 8tttsuntsto be rethed. Date.. ailorlioas, RelovAnt prof￿1onal :. ICÉ LW&Q 2 CÉR rihC*krc- qualM¢aUonl81 or body lrf•rryl= Addr￿•. 2 Vine Ctse. Es8ex SS14 1GF IER Oct 2018 li