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2023-08-31-accounts

Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

Crawley u3a Trustees Annual Report and Accounts for year ended 31[st] August 2023

Table of Contents

1 Reference and Administrative Details 2
2 Structure,Governance and Management 3
3 Review of theyear ended 31stAugust 2023 4 - 7
4 Aims for theyear ending31stAugust 2024 7
5 Review of Financial Activities for theyear ended 31stAugust 2023 7 - 8
6 Trustees’ Declaration 8
7 Independent Examiner’s Report on the Accounts 9
8 Accounts for theyear ended 31stAugust 2023 10 - 14

The Midsummer’s Eve Celebration Event in June (Photo credit: Sue Parker)

1

Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

1. Reference and Administrative Details

Crawley University of the Third Age (Crawley u3a) is a member of the Third Age Trust as an unincorporated members’ association.

Registered Charity Number 1029004 Members of the board of Trustees who held office during The Board of Trustees the financial year 2022/23 are listed below. Independent Examiner of the Accounts Tony Neale FCMA 37 St Georges Court, Crawley, RH10 8LP Bankers Lloyds Bank plc, 1 – 5 The Broadway, Crawley, RH10 1DU

Trustees during 2022/23 (11[th] Nov 2022 – 10[th] Nov 2023)

Post Name First Elected Term Ends
Officer Trustees
Chair Jim McGough AGM 11thNov 2022 Nov 2025 AGM
Secretary Margaret Lloyd AGM 11thNov 2022 Nov 2025 AGM
Treasurer Graham Friday AGM 12thNov 2021 Nov 2024 AGM
Other Trustees
Communications
Coordinator		 Sue Parker AGM 11thNov 2022 Nov 2025 AGM
Groups’ Coordinator Peter Beckley AGM 2020 12thFeb 2021 Nov 2023 AGM
Members’ Coordinator Jacqui Mercer AGM 11thNov 2022 Nov 2025 AGM
Access Coordinator (1) Janet Newson AGM 11thNov 2022 Nov 2023 AGM

(1) Janet Newson was elected as one of the two advertised Non-Officer Trustees roles. The role was redesignated as Access Coordinator, a new Trustee role, at the Trustee’s meeting of 22[nd] November 2023. The Trustee’s agreed at their meeting of 4[th] October 2023 that the role be discontinued with effect from the 2023 AGM.

Trustees Completing their Term During the Financial Year 1[st] September 2022 – 31st August 2023

Post Name First Elected Term Completed
Officer Trustees
Chair George Redgrave AGM 8thNov 2019 AGM 11thNov 2022
Other Trustees
Membership Secretaries Ann and Stewart Sole AGM 8thNov 2019 AGM 11thNov 2022

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

2. Structure, Governance and Management

Nature of Governing Document

Crawley u3a is an unincorporated members’ association, and a member of the Third Age Trust. An organisation called ‘Learning in Later Years’ was founded in Crawley in 1981 and this became the ‘Crawley University of the Third Age’ when it affiliated to the Third Age Trust in March 1985. It was registered as a charity (Reg 1029004) by the Charity Commission on 24th November 1993.

The current constitution was adopted on 24[th] January 2023, having been approved by the Annual General Meeting (AGM) on Friday 11[th] November 2022, subject to the insertion of clause 10.1 requiring membership fees for the forthcoming membership year to be approved by a majority vote of those Crawley u3a members attending a meeting to be held at least one month before the start of that membership year. The Charity Commission granted approval on 26[th] September 2022 to the proposed changes on the Object, Dissolution and Trustee Benefit in Part 1 of the Constitution (its approval is not required for changes to Part 2 clauses). The Third Age Trust granted approval to the new constitution, with the addition of clause 10.1, on 24[th] January 2023.

Objectives and activities

Crawley u3a’s object is:

“The advancement of education, and in particular the education of older people and those retired from full time work, by all means, including associated activities conducive to learning and personal development in Crawley and the surrounding district”.

In pursuit of these objectives, Crawley u3a organises artistic, literary, fitness and recreational group activities alongside a monthly series of lectures and a programme of seasonal outings. The emphasis is on social and mutual support and the principle of self-help learning is followed; learning is for its own sake where no qualifications are sought or offered.

Public Benefit

The activities undertaken by the charity to further public benefit are the provision of education and improvements to wellbeing and quality of life for those no longer in full-time employment.

The Trustees confirm that they have complied with the requirements of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

Committee, Trustees and Management

The management of Crawley u3a is vested in the Committee, which is also the governing body and its board of trustees for the purposes of charity law. There must be between 5 and 12 elected Committee Members. A non-voting President, Maureen Wicks, has also been elected.

The officers and other Committee members are elected by the members at the Annual General Meeting and hold office for one year but are eligible to stand for the same post for a further two years (except for the Secretary and Treasurer who may be elected for a second term of three years so serving up to six consecutive years in total). In the event of a vacancy the Committee may appoint a member until the next AGM.

The Committee meets at regular intervals during the year and is responsible for the strategy and policies of the Crawley u3a as well as dealing with its administration, management, and governance. All trustees are required to affirm annually that they satisfy the Charity Commission’s eligibility rules to act as trustees and that they comply with their responsibilities as trustees, all of which are set out in the Charity Commission guidance ‘The essential trustee (CC3)’.

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

3. Review of year to 31[st] August 2023

Chair’s Report

The 2022 AGM witnessed the departures of George Redgrave as Chair, and Ann and Stewart Sole as joint Membership Secretaries. All three had worked tirelessly to maintain the integrity of Crawley u3a during the difficult Covid period and the subsequent recovery, and they rightly deserve our thanks. As the previous Vice Chair also, George had held a crucial committee seat for an impressive six years and graced the roles with consistent wisdom and humour. While I replaced George as Chair, I found it a little sad that no one came forward as Vice Chair but am resolved to ensure that the vacancy is now filled.

Peter Beckley’s distinguished term of office has now come to an end. Throughout his period as Groups Coordinator, he has been the most visible face of the committee, offering constant support to Group Leaders in all areas, but particularly when handling group closures, and reconciling a variety of accommodation issues, thereby maintaining productive relationships with our providers. The good news is that Peter has agreed to continue offering support in key areas to the new Groups Coordinator.

Our Communications Coordinator Sue Parker, having been coopted earlier in 2022 was confirmed as a trustee. She has continued to push the role firmly into the newer territory of marketing and publicity, while publishing a monthly stream of engaging newsletters, and managing the Website. Besides this Sue has had to play a major coordinating role in the absence of an Events Coordinator.

Former Treasurer Jacqui Mercer returned to the committee as Members’ Coordinator and enjoyed welcome support from her predecessor Ann Sole. She has tackled the challenging task of membership renewal with firm determination and energy.

Janet Newson joined us a Non-Officer Trustee and took up the reins as our Access Coordinator. Her astute audit of accommodation, and survey of members’ needs, have taken us so far forward that the committee has recognised that this role no longer needs to be permanent.

In offering my thanks to these Non-Officer Trustees for their exemplary commitment and hard work, I have to confirm a similar gratitude on my fellow officers, our Secretary, Margaret Lloyd, and Treasurer, Graham Friday. Their professionalism and drive have gone a very long way to ensure that we are as legally compliant and financially sound as we can be. I thank all of my colleagues very much for their continuing support.

The Committee thanks those Crawley u3a members who undertook key support roles during the year; we could not operate without their contribution. Sue Mearns and Isabel Baker have led the Really Useful Group (RUG) dealing with all the practical arrangements for the monthly Friary meetings, coffee mornings and other meetings. Liz Tennant has organised the speakers for the monthly Friary meetings in addition to arranging the seasonal outings and will continue in her role for another year. John Walton took over the role of Beacon Administrator in August 2022 and has continued to support members. Stuart

Spreadborough also continues to provide technical support for the website and our u3a email host. Finally, Brenda Ashenden has proved herself a valuable source of support to members in her Welfare Support role held since November 2021, but she is now handing over that responsibility to Karen Feasy.

We must also acknowledge the commitment of the Group Leaders, and their deputies and other assistants. This is a key role which, experience shows me, is a hard one, and essential to our smooth running. We recognise the need to ensure a higher level of support for group management in the years ahead.

Jim McGough, Chairman

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

Report from the Committee

As a Committee we met formally twelve times during the year, on a monthly basis. Much of our business during the year revolved around catching up on the various governance, legal and organisational matters derailed by Covid, and improving financial sustainability. We were not able to do as much as we would have liked to improve events for all members, due to the failure to recruit an Events Coordinator. We were also handicapped by the lack of a Vice-Chair.

Despite the Committee operating with only seven Trustees during the year we feel we have made good progress on a number of fronts. Having largely now dealt with strengthening our policy and governance compliance we are in a good position to concentrate more on growth and development, thus improving the u3a experience for our members. Again, this is dependent upon recruiting to our current Trustee vacancies. To achieve what we have done during the last year has only been possible because of the dedication of the current Trustees, but this is not sustainable for much longer.

1. Growth of Membership

By the end of August 2023 membership was back up to 602, almost at the 31[st] March 2020 maximum pre-Covid level of 612. Inevitably, the age profile being what it is, each year members die or feel they can no longer participate. Often we only hear of this when members fail to renew. The membership renewal process for 2023/24 does not finish until the end of November but, depending upon how many of those members whose renewal is still outstanding do renew, we should have somewhere between 580 and 610 members at the start of December.

2. Organisation

Our aim was to increase the number of members acting as Trustees and in Support roles during the year. We were unable to achieve this, and are now trying a different strategy by using more Working Groups focussed on individual tasks. We have successfully pioneered this to run some events (notably the Celebration Day and the Open Day) and to respond to the problem of lack of potential Group Leaders for the Out and About Groups.

We feel the Committee could operate more efficiently if our Information Technology were more synchronised, and that there is more use we can make of Beacon (the membership, group management and communication system provided by the Third Age Trust). We have amended our Trustee Role structure to reflect this.

3. Financial Sustainability

A small surplus of £285 was achieved on our General Operations account (i.e. excluding the costs and income from Group activities) for the year, despite assuming that a significant deficit would be incurred when the Membership Fee for the year was set. This was due to costs being lower than anticipated and decisions to downscale activities due to the lack of Trustee resources.

Generating a surplus suggests that the level of the membership fee was set at the correct level, which has now been reflected in the Membership Fee set for the 2023/24 financial year. Our ambition is to try and keep the membership fee at an affordable level in future years, using a combination of the extra fees generated by additional members and the consumption of the unallocated element of our unrestricted reserves.

The indoor activity Groups produced a surplus, equivalent to 6.5% of income, compared to a deficit in the previous year again indicating that the basic £2 per session fee is now at the correct level.

The level of both unrestricted and restricted reserves provides a cushion to protect against any unexpected situations and will be used both to keep future fee levels affordable as well as provide investment to both improve and widen the scope and level of activities offered by the u3a.

During 2023 a greater flexibility & variety of financial models were introduced for activity groups, to allow Groups more financial independence.

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

4. Governance and Compliance

The new 2022 Constitution was adopted in January 2023. In June we held the first all member meeting to approve the core budget and membership fees in advance of the new membership year, a condition of the membership agreeing to the new Constitution. We have reviewed and updated most of the policies prescribed by the Third Age Trust, and now have an Equality, Diversity & Inclusion (EDI) Policy and an Accessibility Policy. We reviewed the Safeguarding Policy, something all charities are legally required to do annually. The review of the Data Protection and Privacy Policies showed that we were not fully compliant in all relevant areas and we are putting this right.

5. Activity Groups

Overall the number of groups at the end of 2022/23 was 47, a net increase of 5 from that of 12 months previously. Members came forward to act as Group Leaders for Smartphone Photography, Family History, Weekenders, Rummikub & Canasta, Craft, Cycling and Petanques. Two groups closed through lack of a Group Leader. Two new Groups have started since the start of 2023/24, Air Rifles and Out and About 8. The new Weekenders informal network group has proved successful.

We are still operating below the TAT recommended ratio of members to groups of 10:1, but our ratio (defined as total members at end March to number of groups as at end of the financial year) has improved from 14.4 (606/42) in 2021/22 to 12.0 (562/47) for 2022/23.

6. Events for All Members

We hosted seven speakers and one choir at the eight monthly Friary Hall meetings held since the 2022 AGM. Average attendance for the eight talks held in the 2023 calendar year was 81. The best attended, at 102, William Avenell “I never knew Geography would be so relevant, why didn't I concentrate more at school?” in October. Closely followed at 97 was “Life and Music of Gershwin” delivered – with accompanying music - by Roger Hind in January.

The Autumn 2022 seasonal coach trip to the Tower of London attached 53 members, with the Spring coach trip to Holland Park, Kensington & Leighton House attracted only 28 members.

Three coffee mornings were held, one each term. The numbers attending the final one in May were very low; unless the numbers attending the one to be held on 30[th] October 2023 are much higher, we will need to review their future.

7. Communications

We are now doing much better in keeping our members informed of what is going on. Newsletters are now produced every month (except August) highlighting future events and reporting in detail on the monthly Friary events and Groups’ activity.

The website has been extended and is fully updated. The average monthly number of hits to the Main Menu buttons for 2022/23 was 1,725 compared to 1,170 in 2021/22, despite the disruptions experienced in November 2022 as a result of circumstances beyond our control. We recognise the site appears “clunky” compared to those of many similar organisations. This is because the web platform, provided by Third Age Trust, is nearing the end of its useful life; we expect to be migrating to their new web system in 2024 or early 2025.

Much more use is now being made of the Crawley u3a Facebook site and this is attracting more members with 223 members by early October 2023.

8. Local Profile

Crawley u3a leaflet was redesigned, and some activity Groups have produced their own publicity material. More use has been made of local neighbourhood Facebook groups, starting with advertising for the 9th September 2022 Open Day. We featured both the Open Day 2022 and the June 2023 Midsummer’s Eve Celebration day in local newspapers and other printed media such as RH Uncovered.

Each of these events attracted new members with 17 new members joining at the 2022 Open Day and around 20 new members at the 2023 June Celebration event.

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

9. Links with the Larger u3a Movement

The Chair has been an active participant in the West Sussex Network (WSN) on-line bi-monthly meetings.

He is also active in the new u3as Chairs Forum, which runs monthly on-line meetings and operates a Facebook question and answer group which has proved very revealing on the challenges other u3as face and the methods they use to deal with them. We have obtained some new ideas for dealing with matters such as Trustee and Group Leader recruitment.

Developments in the Third Age Trust are monitored, and we participate in the AGM, including voting.

The Secretary and Treasurer also participate and monitor discussions and developments taking place on the specialist Facebook and web sites set up by the Third Age Trust for their disciplines.

4. Aims for the year ending 31[st] August 2024

As always, what we can realistically achieve next year depends upon the extent to which we are able to fill the Trustee vacancies. The new Committee, following the AGM, will meet for the first time on 13[th] December and will confirm our specific list of aims then. It is expected that these aims will focus on the following:

  1. Improving the resilience of the activity Groups by encouraging Group Leaders (GLs) to appoint deputies, to plan ahead for their succession and to encourage other Group members to share in the administrative and organisational tasks. The Committee plans to produce a comprehensive Groups Handbook with a checklist for GLs starting up a new Group.

  2. Making more use of Working and Task Groups, for longer term and shorter-term purposes respectively, to support Trustees on events and projects. This way we would expand the number of volunteers who then may decide after a time that they wish to become a Trustee or take a more active support role.

  3. To consult with members on their preferences in terms of all member events (such as coffee mornings and the Christmas party) and improve the quality of these events.

  4. To review our venue hire costs with the aim of reducing these through negotiation or relocation.

  5. At least one Trustee attend (at their own cost) the 3-day u3a Festival 2024 to be held at York University in July, and to report back.

5. Review of Financial Activities for the year ended 31[st] August 2023

The General Membership activities (Unrestricted and Designated Funds) generated a marginal surplus of £285, compared to the original estimated need to use £6,055 of reserves. This change has occurred because of several factors:

The Groups activities (Restricted Fund) made a combined surplus of £1,997. This was a result of the following factors:

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

The combined balance on the Unrestricted Funds is £22,484. This is slightly over £18,000 more than the minimum level of £4,000 required to comply with Charity Commission guidance. The intention is to use this unallocated balance to both invest in the future of the organisation and to off-set future inflationary pressure to maintain the Membership Fee at an affordable level.

The balance on the Restricted Fund is £17,830. This balance can only be used to support Group activities. The intention is to use these reserves to both support Groups to invest in the content of their activities as well as seek to develop new groups to widen the range of activities offered to Members. In addition, Outdoor and Sporting based Groups have been given more flexibility to set their future fees at a level that better matches the level of their costs.

Policy on Reserves

The Committee on the 8[th] March 2023 approved a revised Financial Policy, which included a Reserve Policy. This reserve policy requires the Committee to consider the following on an annual basis and make appropriate financial provision.

The Committee has determined that aiming to keep a minimum level of unrestricted reserves that cover at least six months of regular operating activity would be sufficient.

6. Trustees’ Declaration for the year ended 31[st] August 2023

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

  1. Independent Examiner’s Report on the Accounts

9

Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

8. Accounts for year ended 31[st] August 2023

Crawley u3a Statement of Financial Activity for the year ending 31st August 2023

Income
Membership Subs
Group Activity fees
Events & Trips fees
Gift Aid
Investment income
Other Income
Expenditure
Group Activity Expenses
Events & Trips Expenses
Main Committee
Accountancy / Audit fees
Information Technology
- Licences, Subscriptions & Equipment
General Equipment
Health and Safety equipment
General Operating Licences
Third Age Trust
- Annual Subscription
- Third Age Magazine (TAM)
Communications
- Newsletter
- Publicity
Events & Meetings
Monthly / General meetings
Celebration event
Annual General Meeting
New Members
Really Useful Group
Group Leaders
Open Day
Coffee mornings
Christmas Party
Membership services
- Postage, Stationery & Printing
Net Income / Expenditure (-)
Reconciliation of Funds
Funds brought forward
Funds carried forward		 Unrestricted Designated Restricted
Total
Previous
Fund
Fund
Funds
year
£
£
£
£
£
10,448
10,448
5,522
17,442
17,442
12,992
33,670
33,670
16,074
711
711
0
231
231
0
357
357
277		 Unrestricted Designated Restricted
Total
Previous
Fund
Fund
Funds
year
£
£
£
£
£
10,448
10,448
5,522
17,442
17,442
12,992
33,670
33,670
16,074
711
711
0
231
231
0
357
357
277		 Unrestricted Designated Restricted
Total
Previous
Fund
Fund
Funds
year
£
£
£
£
£
10,448
10,448
5,522
17,442
17,442
12,992
33,670
33,670
16,074
711
711
0
231
231
0
357
357
277		 Unrestricted Designated Restricted
Total
Previous
Fund
Fund
Funds
year
£
£
£
£
£
10,448
10,448
5,522
17,442
17,442
12,992
33,670
33,670
16,074
711
711
0
231
231
0
357
357
277		 Unrestricted Designated Restricted
Total
Previous
Fund
Fund
Funds
year
£
£
£
£
£
10,448
10,448
5,522
17,442
17,442
12,992
33,670
33,670
16,074
711
711
0
231
231
0
357
357
277
11,746 0 51,112 62,858 34,865
£
£
£
£
£
15,207
15,207
13,574
33,909
33,909
15,647
625
625
290
330
330
300
802
730
1,532
1,631
713
713
2,127
0
0
179
64
64
60
2,132
2,132
2,308
1,457
1,457
1,532
259
259
377
377
1,394
1,394
1,353
159
159
0
344
344
138
25
25
0
110
110
0
140
140
112
105
105
75
131
131
127
367
367
534
1,196
1,196
989
10,018 1,443 49,115 60,576 40,976
1,728 -1,443 1,997 2,282 -6,111
£
£
£
36,772
0
1,260
38,032
18,227
4,257
17,830
40,314
36,772 0 1,260 38,032
18,227 4,257 17,830 40,314

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

Crawley u3a Balance sheet as at 31st August 2023

Current Assets
Debtors
Stock
Cash at bank and in hand
Bank - current accounts
Bank - deposit account
Cash Floats
Liabilities
Creditors - falling due within one year.
Creditors - falling due after more than one year
Total net assets
Represented by:
Fund balances
Restricted Funds
Designated (Equipment) Fund
Unrestricted funds
Net current assets
Total current assets		 Previous year
£
£
2,313
3,330
501
0
387
10,746
41,800
30,000
214
193
45,215
44,269
4,766
6,102		 Previous year
£
£
2,313
3,330
501
0
387
10,746
41,800
30,000
214
193
45,215
44,269
4,766
6,102
40,449
38,167
135
135
40,314 38,032
£
£
17,830
1,260
4,257
0
18,227
36,772
40,314 38,032

The accompanying notes form part of these financial statements.

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

Crawley u3a

Notes to the Financial Activities for the year ending 31[st] August 2023

1. Accounting convention.

The format of the accounts complies with the Accounting and Reporting by Charities: Statement of Recommended Practice (FRS102). The accounts have been prepared on a fund basis. The financial years runs from 1st September to 31st August.

2. Going Concern

The Statement of Recommended Practice (FRS102) requires the Trustees to confirm as part of the annual accounts that the charity continues as a ‘going concern’. The Charity Commission guidance (CC12) requires the Trustees to report in a more fully on this issue in the accounts. To comply with this the Trustees have included the following statement.

Whilst during the Covid-19 pandemic period the Charity’s membership fell, numbers are now increasing and are expected to increase further this year. General expenditure levels have been set such that a small deficit has been planned for 2023/24. The Charity’s level of unrestricted reserves, built up over a long period of time, are considered sufficient large to fund this deficit and potentially similar deficits for the next few years.

The Charity Commission guidance (CC12) sets out a framework for how Trustees might fulfil their responsibilities regarding ensuring the charity is a going concern. The following assessment is based on that framework.

The Charity Commission guidance (CC12) sets out
responsibilities regarding ensuring the charity is a
that framework.		 a framework for how Trustees might fulfil their
going concern. The following assessment is based o
CC12 Charity
Trustees should consider budgets including cash
projections and business plans		 Annual budgets are prepared based on expected
income and reserve levels.
Trustees should ensure that they have effective
internal financial controls in place		 The Committee meets monthly and receives a
monthly update from the Treasurer on
financial issues. The Committee has issued a
Financial Policy which documents the financial
framework and controls which govern the way
the finances are administered.
Trustees should monitor actual results as the
year progresses against budget		 Termly management accounts are prepared with
comparison to budget and with forecast updates.
Trustees shoulditheir charity’s sources of income
and expenditure
An objective has been started to raise the profile
of the Charity and to increase membership
numbers. Work is also underway to broaden the
use of other income streams such as grants,
donations, and investment income.
Costs are reviewed on a continual basis to
ensure the Charity to receiving value for
money.

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

Trustees should ensure that they have robust risk
and reserves policies in place and review them on
a regular basis
The Trustees are aware of, and have discussed
strategic risks, but this has not yet been
documented into a Risk Policy or a central risk
register. The focus has been on establishing and
implementing procedures ensuring that Risk
Assessments are undertaken and documented for
all activities becoming undertaken.
A Reserves policy forms part of the Financial
Policy, with the level of reserves being reviewed
annuallywhen settingthe annual Fees.
Trustees should take professional advice before
entering transactions which may give rise to
significant future financial commitments		 The Charity currently does not have any such
commitments.

3. Income.

This is a combination of money generated during the year from several sources, including the Annual Membership Fee, Activity charges, Gift Aid (HMRC), Donations and other sources.

4. Expenditure.

This is a combination of the costs and expenses incurred during the year on both the running of the organisation and the delivery of all the activities and meeting undertaken during the year.

5. Fixed Assets

The u3a does not have any individual asset that is valued over £500, therefore there is nothing to report in these accounts.

All general assets are funded through the Designated Equipment Fund. Smaller consumable activity related assets are charged directly to the relevant Activity Group.

6. Cash at Bank or in hand.

Cash includes both current bank accounts, petty cash balances, and short-term liquid investments (in the form of a Bank deposit account).

7. Debtors

This is a combination of:

8. Creditors (falling due within one year)

This is a combination of:

9. Creditors (falling due after more than one year)

This relates to annual membership fees received from former members.

10. Funds

Unrestricted Fund: Used and applied to support the u3a’s general operational costs financed by the membership fee and associated income streams.

Designated Fund: Unrestricted funds earmarked by the Trustees for a particular purpose, in this case being the renewal of equipment.

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Crawley u3a Annual Report and Accounts for year ended 31[st] August 2023

Restricted Fund: Created from surpluses or deficits accruing from a specific activity or event, in this case Group activities and trips. It can only be used to fund activities similar to those it was originally intended for.

The following table provides an analysis of the movements in the funds during the year.

Unrestricted Unrestricted Restricted Total
General Designated Activities
£ £ £ £
Balance as at 1st September 2022 36,772.57 0.00 1,259.58 38,032.15
Movements between Funds during year
Setting up Equipment reserves
Specific donation received in 2016 for support of
Activity groups
Adjustment in reserves for Activity group surpluses
generated between 2017 and 2021)
Annual budgeted transfer of reserves into Equipment
fund		 -5,000.00
5,000.00
-7,500.00
-7,074.00
-700.00
700.00		 7,500.00
7,074.00
Book balance as at 31st August 2023 16,498.57 5,700.00 15,833.58 38,032.15
Net income / expenditure(-)during year 1,728.08 -1,443.13 1,996.97 2,281.92
Account balance as at 31st August 2023 18,226.65 4,256.87
17,830.55		 40,314.07
List of equipmentpurchased during theyear
IT Equipment
Membership Coordinator - Laptop, bag, mouse & screen
Lead to connect a laptop to screen projector
Lead to connect Membership Coordinator's laptop to printer
Membership Coordinator - Printer
General Equipment
Replacement bags for folding display boards
3 x Acrylic sign holders for publicity, advertising and display
2 x Crawley u3a display banners
2 x Mobile reusable noticeboards and Easel display stand
Membership Coordinator answerphone
3 x Open Sided Gazebos & storage/carry bags		 £
304.99
14.99
29.99
379.99
729.96
76.80
17.99
186.65
271.99
29.49
130.25
713.17
1,443.13

14