Bradworthy Pre School Trustees Annual Report
period 01/08/2022 to 31/08/2023
The Charity Name
Bradworthy Play Group Known as Bradworthy Pre School
Registered Charity number
1028935
Charity Principal Address
Bradworthy Pre School, Mill Road, Bradworthy, Holsworthy, Devon, EX227RT
Name of the Trustees who manage the Charity
Kirsty Andrew - Chair Lyndsay Slocombe - Secretary Amanda Vanstone - Treasurer Rachel Lebe - Committee Member Louise Dack - Committee Member
Structure Governance and Management
Type of Governing Document – PLA Constitution
How the Charity is Constituted –Parent Committee
Trustees are appointed or reappointed annually at the annual General Meeting held in October/ November There is a child protection policy in place, criminal record bureau checks are carried out for all new committee and staff members. For existing members these checks are renewed in line with statutory requirements.
Bradworthy Pre School is insured with Zurich and is a member of the Pre School-Learning Alliance. The Pre School is situated in the grounds of Bradworthy Primary Academy. The building is owned by the Academy and Service charges are paid by the Pre School to the Academy. The Pre School is self governed and financed however has strong links with the academy in order to ensure that transition of children from Pre School to School works well.
All Committee members give their time on a voluntary basis.
Objectives and Activities
To provide a Pre School setting in the local community. The setting is open for 2- to 4-year-olds. The Pre School has been registered with Ofsted since December 1992 and is on the Early Years Register, Compulsory Childcare Register and the Voluntary Childcare Register.
The Pre School is funded by Devon County Council early years entitlement allowing each child 15 hours of free childcare the term after they are three. The setting is also funded by 2gether funding which is available to eligible 2-year-olds for 15 hours the term after they are two. Any additional hours taken up by parents are chargeable at the agreed hourly rate. Billing for unfunded hours is now completed on a monthly basis and this has ensured good cash flow for the preschool and has also ensured that large unpaid amounts have not built up. There is currently £268 in in late fees.
Achievement and Performance
The setting had an Ofsted inspection in July 2021, unfortunately there were areas which required improvement and certain areas which were inadequate. Together with Devon County Council Early Years advisors the setting put together a post Ofsted action plan involving extra training for the staff. Sufficient improvements were made and in January 2022, it was reassessed to be a good standard. Registered Children attending the setting over the year, per term were as follows. Autumn 22 Spring 24 Summer 29
Numbers are down on the previous year, and attendance hours are lower, we have put it down to lower birth numbers in previous years and the fact that we don’t offer wrap around hours that are probably more suitable to working parents, of which most are.
Fundraising
This year the committee have not undertaken any fundraising activities due to a struggle to recruit parent committee members.
Easy fundraising has earned a small amount of funding totalling £61 for very little effort, at no cost to the Preschool.
Financial Review
We hold total cash at the bank of £46,632. These funds are held in order to meet unforeseen expenditure that may occur. Within this figure there is an amount set aside to cover redundancy pay in the event of the setting needing to close. There also needs to be sufficient funds available to ensure the cash flow of the preschool as funding is only received three times a year and wages, service charges and other financial commitments must be settled on a monthly basis.
The Pre School is showing a loss this year of £5,105. This deficit while significant loss it is a great improvement from the previous year of $10,700. As with the previous year while not so severe there has been a shortfall in attendance numbers and staff wages have continued to increase in line with the National Minimum Wage. There have been no fundraising activities and figures are expected to continue this trend if future action is not taken.
We have been fortunate to have the Pre School accounts audited for a number of years by the same accountant, who has this year given notice. A new accountant has been attained and the 2022/23 accounts have been completed and provided to the committee later than the AGM in February 2024.
Donations / Grants
Because of the low numbers for the committee it wasn’t possible to secure any grants, although a small donation/ Grant from Amazon Smile of £5 was received.
Future Plans
Whilst continuing to provide a valued service to the local community it is recognised attendance figures need to be increased or staff hours reviewed. The Committee plan to continue working closely with the staff to ensure the setting complies with all necessary legislation and meets the required standards for Ofsted, the Early Years Register, Compulsory Childcare Register and the Voluntary Childcare Register.
Signed on behalf of charity Trustee.
Amanda Vanstone – Treasurer
Bradworthy Pre School Accounts for the year ended 31 August 2023
Statement of Income and Expenditure
| Income Funding Fees Donations & Grants Uniform Interest Milk refund Fundraising Other Income Less Expenditure Staff Wages Service Charges Insurance Class Materials & Resources Equipment Maintenance & Improvements Fundraising Christmas Gifts & Trips Snacks Stationery Training Course Fees & Travel Expenses Mobile telephone Subscriptions & DBS Checks Sundries Nappy Unit rental Deficit / Surplus in year |
Note 1 2 3 4 5 6 7 8 |
2022-2023 £ 41,283 10,159 5 55 236 288 61 189 52,276 49,738 2,750 904 1,100 - - - 394 1,096 130 - 674 341 254 - 57,381 |
2021-2022 £ 51,409 6,957 205 70 24 237 112 144 |
||
|---|---|---|---|---|---|
| 59,158 | |||||
| 58,667 2,750 822 2,016 138 503 - 1,203 1,149 885 31 721 380 176 417 |
|||||
| 69,858 | |||||
| -5105 | -10700 |
Page 1
Bradworthy Pre School Accounts for the year ended 31 August 2023
Summary of Funds
| Fixed Assets Current Assets Balance at Bank - Current Balance at Bank - Savings Balance at Bank - Redundancy Debtors & Prepayments Cash In Hand Less Current Liabilities Creditors Net Assets Funds Brought Forward Deficit / Surplus in year |
Note 9 |
2022-2023 £ Nil 1,322 30,643 15,989 650 50 48,654 133 48,521 53,626 5,105 48,521 |
2021-2022 £ Nil 218 41,558 9,638 2,162 50 |
||
|---|---|---|---|---|---|
| 53,626 | |||||
| - | |||||
| 53,626 | |||||
| - | - | 64,326 10,700 |
|||
| 53,626 |
Page 2
Bradworthy Pre School Accounts for the year ended 31 August 2023
Notes to Accounts
| Note 1 Grants & Donations Amazon - Smile Donation Note 2 Fundraising Income Easy Fundraising 61 61 Note 3 Other Income SW Hygiene - Credit unused Nappy Rental Note 4 Class Materials Halloween Resources Class Resources & Materials Noodle Now Online Learning Training Provider Online Learning Journal & Renewals Tennis Coaching Sessions & Resources Note 5 Christmas Gifts & Trips Christmas Presents Christmas Party Magical Tots Bradworthy Hall Hire for Christmas Party Note 6 Postage & Stationery Printer Ink Office Stationery and Files Postage & Stamps |
5 5 Expenses - - - 189 189 58 611 120 134 177 1,100 314 50 30 394 22 89 19 130 |
Profit/Loss | |
|---|---|---|---|
| 61 | |||
| 61 | |||
Page 3
Bradworthy Pre School Accounts for the year ended 31 August 2023
Notes to Accounts
| Note 7 Subscriptions and DBS checks Website & Domain Annual Renewal Child Care Annual fee Data Protection & Internet Protection Early Years Membership Note 8 Sundries Auditing of Accounts Staff Uniform Note 9 Debtors & Prepayments Website & Domain Annual Renewal Adjustment Funding Fees Milk Refund |
147 50 35 109 |
|---|---|
| 341 | |
| 80 174 |
|
| 254 | |
| 158 208 268 16 |
|
| 650 |
Page 4
Bradw. orthy School Accounts for the year ended 31 August 2023
Bradworthy Pre School Accounts for the year ended 31 August 2023
Statement of Income and Expenditure
| Income Funding Fees Donations & Grants Uniform Interest Milk refund Fundraising Other Income Less Expenditure Staff Wages Service Charges Insurance Class Materials & Resources Equipment Maintenance & Improvements Fundraising Christmas Gifts & Trips Snacks Stationery Training Course Fees & Travel Expenses Mobile telephone Subscriptions & DBS Checks Sundries Nappy Unit rental Deficit / Surplus in year |
Note 1 2 3 4 5 6 7 8 |
2022-2023 £ 41,283 10,159 5 55 236 288 61 189 52,276 49,738 2,750 904 1,100 - - - 394 1,096 130 - 674 341 254 - 57,381 |
2021-2022 £ 51,409 6,957 205 70 24 237 112 144 |
||
|---|---|---|---|---|---|
| 59,158 | |||||
| 58,667 2,750 822 2,016 138 503 - 1,203 1,149 885 31 721 380 176 417 |
|||||
| 69,858 | |||||
| -5105 | -10700 |
Page 1
Bradworthy Pre School Accounts for the year ended 31 August 2023
Summary of Funds
| Fixed Assets Current Assets Balance at Bank - Current Balance at Bank - Savings Balance at Bank - Redundancy Debtors & Prepayments Cash In Hand Less Current Liabilities Creditors Net Assets Funds Brought Forward Deficit / Surplus in year |
Note 9 |
2022-2023 £ Nil 1,322 30,643 15,989 650 50 48,654 133 48,521 53,626 5,105 48,521 |
2021-2022 £ Nil 218 41,558 9,638 2,162 50 |
||
|---|---|---|---|---|---|
| 53,626 | |||||
| - | |||||
| 53,626 | |||||
| - | - | 64,326 10,700 |
|||
| 53,626 |
Page 2
Bradworthy Pre School Accounts for the year ended 31 August 2023
Notes to Accounts
| Note 1 Grants & Donations Amazon - Smile Donation Note 2 Fundraising Income Easy Fundraising 61 61 Note 3 Other Income SW Hygiene - Credit unused Nappy Rental Note 4 Class Materials Halloween Resources Class Resources & Materials Noodle Now Online Learning Training Provider Online Learning Journal & Renewals Tennis Coaching Sessions & Resources Note 5 Christmas Gifts & Trips Christmas Presents Christmas Party Magical Tots Bradworthy Hall Hire for Christmas Party Note 6 Postage & Stationery Printer Ink Office Stationery and Files Postage & Stamps |
5 5 Expenses - - - 189 189 58 611 120 134 177 1,100 314 50 30 394 22 89 19 130 |
Profit/Loss | |
|---|---|---|---|
| 61 | |||
| 61 | |||
Page 3
Bradworthy Pre School Accounts for the year ended 31 August 2023
Notes to Accounts
| Note 7 Subscriptions and DBS checks Website & Domain Annual Renewal Child Care Annual fee Data Protection & Internet Protection Early Years Membership Note 8 Sundries Auditing of Accounts Staff Uniform Note 9 Debtors & Prepayments Website & Domain Annual Renewal Adjustment Funding Fees Milk Refund |
147 50 35 109 |
|---|---|
| 341 | |
| 80 174 |
|
| 254 | |
| 158 208 268 16 |
|
| 650 |
Page 4
Bradw. orthy School Accounts for the year ended 31 August 2023