Bradworthy Pre School Trustees Annual Report period 01/08/2013 31/08/2014
The Charity Name
Bradworthy Play Group Known as Bradworthy Pre School
Registered Charity number
1028935
Charity Principal Address
Bradworthy Pre School, Mill Road, Bradworthy, Holsworthy, Devon, EX227RT
Name of the Trustees who manage the Charity
Kirsty Andrew - Chair
Katherine Pomeroy - Secretary
Amanda Vanstone - Treasurer
Bev Pomeroy - Committee Member
Rachel Bennett - Committee Member
Louise Dack - Committee Member
Structure Governance and Management
Type of Governing Document – PLA Constitution
How the Charity is Constituted –Parent Committee
Trustees are appointed or reappointed annually at the annual General Meeting held in Sept / October
There is a child protection policy in place, criminal record bureau checks are carried out for all new committee and staff members. For existing members these checks are renewed in line with statutory requirements.
Bradworthy Pre School is insured with Zurich and is a member of the Pre SchoolLearning Alliance.
The Pre School is situated in the grounds of Bradworthy Primary Academy. The building is owned by the Academy and Service charges are paid by the Pre School to the Academy. The Pre School is self governed and financed however has strong links with the academy in order to ensure that transition of children from Pre School to School works well.
All Committee members give their time on a voluntary basis.
Objectives and Activities
To provide a Pre School setting in the local community. The setting is open for 2- to 4-year-olds. The Pre School has been registered with Ofsted since December 1992 and is on the Early Years Register, Compulsory Childcare Register and the Voluntary Childcare Register.
The Pre School is funded by Devon County Council early years entitlement allowing each child 15 hours of free childcare the term after they are three. The setting is also funded by 2gether funding which is available to eligible 2-year-olds for 15 hours the term after they are two. Any additional hours taken up by parents are chargeable at the agreed hourly rate. Billing for unfunded hours is now completed on a monthly basis and this has ensured good cash flow for the preschool and has also ensured that large unpaid amounts have not built up. There is currently £31 in in late fees.
Achievement and Performance
The setting had an Ofsted inspection in July 2021, unfortunately there were areas which required improvement and certain areas which were inadequate. Together with Devon County Council Early Years advisors the setting put together a post Ofsted action plan involving extra training for the staff. Sufficient improvements were made and in January 2022, it was reassessed to be a good standard.
Registered Children attending the setting over the year, per term were as follows.
Autumn 30 Spring 25 Summer 26 Numbers are down on the previous year, and attendance hours are significantly lower.
Fundraising
This year the committee have not undertaken any fundraising activities due to the ongoing effects of Covid19.
Easy fundraising has earned has again earned a small amount of funding for very little effort, at no cost to the Preschool.
Financial Review
We hold cash at the bank of £51,414. These funds are held in order to meet unforeseen expenditure that may occur. Within this figure there is an amount set aside to cover redundancy pay in the event of the setting needing to close. There also needs to be sufficient funds available to ensure the cash flow of the preschool as funding is only received three times a year and wages, service charges and other financial commitments must be settled on a monthly basis.
The Pre School is showing a loss this year of £10,700. This deficit is the settings significant loss in years and is due to a number of contributing factors. Since the return from Covid, there has been a shortfall in attendance numbers and staff wages have continued to increase in line with the National Minimum Wage. There have been no fundraising activities and figures are expected to continue this trend if future action is not taken.
We have been fortunate to have the Pre School accounts audited for a number of years by the same accountant, who has this year given notice. A new accountant has been attained and the 2021/22 accounts have been completed. Unfortunately, this took rather longer than hoped and have only just received final accounts.
Donations / Grants
The Pre School have been fortunate to benefit from a charity donation this year of £200 from Howdens Joinery.
Future Plans
Whilst continuing to provide a valued service to the local community it is recognised attendance figures need to be increased or staff hours reviewed. The Committee plan to continue working closely with the staff to ensure the setting complies with all necessary legislation and meets the required standards for Ofsted, the Early Years Register, Compulsory Childcare Register and the Voluntary Childcare Register.
Signed on behalf of charity Trustee.
Amanda Vanstone – Treasurer
or-thy School Accounts for the year ended 31 August 2022
Bradworthy Pre School Accounts for the year ended 31 August 2022 Slatemenl of Income and Expenditure Note 2021-2022 2022021 Income Funding Fees Donations & Grants Uniform Interest Milk refund Fundraising Other Income - Covid SSP Reclaimed 51.409 6.957 205 70 24 237 112 58,277 5,567 87 29 152 57 59,158 64.169 Less Ex enditure Stall Wages Service Charges Insurance Class Materials & Resources Equipment Maintenance & Improvements Fundraising Christmas Gills & Trips Snacks Stationery Training Course Fees & Tfavel Expenses Mobile telephone Subscriptions & DBS Checks Sundries Nappy Unil rental 58,667 2,750 822 2.016 138 503 55,895 2,500 813 1,375 1,080 1.735 1,203 1.149 885 31 721 380 176 417 287 1,158 327 456 767 364 980 505 10 69,858 68.242 Deflclt I Surplus in year -10700 4073 Page I
Bradworthy Pre School Accounts for the year ended 31 August 2022 Summary of Funds Note 2021-2022 2020-2021 Fixed Assets urrenl Assets Balance al Bank - Current Balance al Bank - Savings Balance at Bank - Redundancy Debtors & Prepayments Cash In Hand 218 41.558 9,638 2.162 50 1.972 53,338 9,634 53.626 65,193 Current Liabilities Creditors 867 Net Assets 53,626 64.326 Funds Brought Forward Delicil I Surplus in year 64,326 10.700 68.399 4,073 53.626 64,326 Page 2
Bradworthy Pre School Accounts for Ihe year ended 31 August 2022 Notes to Accounts Note 1 Grants & Donations Howdens Joinery- Charity Donation Amazon - Donation 2(N) 205 Note 2 Fundraisin Income ProliULoss Easy Fundraising 112 112 112 112 lass Materials Christmas Decorations & Paper Class Resources & Materials Bumblebee Home Help Online Learning Journal & Renewals Musical Instruments Tennis Coaching Sessions Kids Jumpers 70 756 435 241 264 200 50 2.016 Note4E ment and Resour Shell Top Drying Rack Hanging Organiser 120 18 138 Note5 M inlenance and Im rovem Fencing & Woodwork Painted Tarpaulin, Rope & Bucket 23 503 Note 6 hrislmas Gifts & Tri Christmas Presents Christmas Party Magic Show Exmoor Zoo lend ol term tripl Bus lor Exmoor Zoo 326 175 252 450 1,203 Note 7 Posla Printer Ink Office Stationery and Files Stamps e & Slalione 669 208 885 Note 8 Staff Trainin Online EYFS Course 31 31 Page 3
Bradworthy Pre School Accounts for the year ended 31 August 2022 Notes to Accounls Note 9 Subscri tions and D8S checks Website & Domain Annual Renewal Child Care Annual lee Data Protection & Inlernel Protection Early Years Membership 145 50 75 110 380 Note 10 Sundries Leavers Gifts First Aid Kit Auditing ot Accounts 80 16 80 176 Note 11 Debtors & Pre menls Website & Domain Annual Renewal 2022 Adjustment Funding Fees 122 2,009 31 2,162 Page 4
I have checked Bradworthy Preschool records and found the accounts to be correct and accurate from the details supplied to me Mrs Fiona Cooper 7 Honey Meadows, Holsworthy, Devon 19 March 2023