REGISTERED CHARITY NUMBER: 1028924
REPORT OF THE TRUSTEES AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 FOR ST MARY'S UNDER FIVES PLAYGROUP
Blue Rocket Accounting Accountants and Tax Advisers 8 Twisleton Court Priory Hill Dartford Kent DA1 2EN
ST MARY'S UNDER FIVES PLAYGROUP
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023
| Page | |||
|---|---|---|---|
| ReportoftheTrustees | 1 | to | 2 |
| Independent Examiner's Report | 3 | ||
| Statement of Financial Activities | a | ||
| Balance Sheet | 5 | ||
| Notes tothe Financial Statements | 6 | to | 10 |
| DetailedStatementofFinancialActivities | 11 |
ST MARY’S UNDER FIVES PLAYGROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2023
The trustees present their report with the financial statements of the charity for the year ended 31 July 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims In setting the objectives and planning the activities, the Trustees have given careful consideration to the Charity Commission's general guidance on public benefit and in particular to its supplementary public benefit guidance on advancing education and on fee-charging. The objects for which the charity is established are:To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: a) offering appropriate play, education and care facilities, family leaming and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means of ability; b) encouraging the study of such needs of children and their families, and promoting public interest in and recognition of such needs in the local areas;
c) instigating and adhering to and furthering the aims and objects of the Pre-School Leaming Alliance.
ACHIEVEMENT AND PERFORMANCE
Review of Activities and Achievements
During the year the charity received grants totalling £139,231 (2022 - £141,275) from Kent County Council in respect of it's core activity, together with fee income from parents amounting to £28,110 (2022 - £24,276) and other income from fundraising, interest, donations and further income totalling £108 (2022 £3,291).
Expenditure on core fund activities amounted to £189,448 (2022 - £181,134) which was mainly attributable to salaries paid to staff and rent of premises. A further £32,629 (2022 - £32,629) was incurred on restricted fund activities. There was a deficit for the year of £54,628 (2022 deficit £44,921).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Organisational structure
The policy and general management of the charity is directed by it's Management Committee, as set out in the constitution dated 18th October 1993 (and amended on 15th October 2008). The Committee comprises the chairperson, treasurer and secretary and at least two other committee members. 60% of the committee must include parents of children at the school. Committee members are elected at the AGM and serve for 1 year (and for a maximum of 10 years) and are re-elected each year.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity number
1028924
Principal address
The Recreation Ground Off London Road Stone Kent DAS 9DQ
Page 1
ST MARY'S UNDER FIVES PLAYGROUP
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 JULY 2023
Trustees
S Fikri
L Goodison (resigned 31/3/2024)
S Mooney (resigned 9/3/2023)
C Ikokwu (resigned 9/3/2023)
D Sokan Trustee (appointed 9/3/2023) Dr F Mohamed Trustee (appointed 9/3/2023) (resigned 31/3/2024) V Alipieva Trustee (appointed 9/3/2023) (resigned 31/3/2024)
Independent Examiner
Blue Rocket Accounting Accountants and Tax Advisers 8 Twisleton Court Priory Hill Dartford Kent DA1 2EN
RESERVES
Reserves for the core fund are maintained at a level to provide sufficient funds to meet day to day costs and after taking into account contingencies and future commitments.
Approved by order of the board of trustees on 16 May 2024 and signed on its behalf by:
S Fikri - Trustee
Page 2
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF ST MARY’S UNDER FIVES PLAYGROUP
Independent examiner's report to the trustees of St Mary's Under Fives Playgroup | report to the charity trustees on my examination of the accounts of St Mary's Under Fives Playgroup (the Trust) for the year ended 31 July 2023.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act).
| report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination | have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act.
Independent examiner's statement
| have completed my examination. | confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
M Calabrese
Blue Rocket Accounting Accountants and Tax Advisers 8 Twisleton Court Priory Hill Dartford Kent DA1 2EN
Date: May 2024
Page 3
ST MARY'S UNDER FIVES PLAYGROUP
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 JULY 2023
----- Start of picture text -----
||||||||
|---|---|---|---|---|---|---|
|31/7/23|31/7/22|
|Unrestricted|Restricted|Total|Total|
|fund|funds|funds|funds|
|Notes|£|£|£|£|
|INCOME AND ENDOWMENTS|FROM|
|Donations and|legacies|139,231|-|139,231|141,275|
|Other trading|activities|2|28,110|-|28,110|24,276|
|Investment|income|3|6|-|6|8|
|Other|income|102|-|102|3,283|
|Total|167,449|-|167,449|168,842|
|EXPENDITURE|ON|
|Charitable|activities|
|Direct|Chatitable|Activities|185,848|32,629|218,477|213,763|
|Other|3,600|-|3,600|-|
|Total|189,448|32,629|222,077|213,763|
|NET INCOME/(EXPENDITURE)|(21,999)|(32,629)|(54,628)|(44,921)|
|RECONCILIATION|OF|FUNDS|
|Total|funds|brought forward|53,931|400,723|454,654|499,575|
|TOTAL FUNDS|CARRIED|FORWARD|31,932|368,094|400,026|454,654|
----- End of picture text -----
The notes form part of these financial statements
Page 4
; |
ST MARY'S UNDER FIVES PLAYGROUP
BALANCE SHEET
31 JULY 2023
| 31/7/23 | 31/7/22 | ||||
|---|---|---|---|---|---|
| Unrestricted | Restricted | Total | Total | ||
| Notes | fund £ |
funds £ |
funds 2 |
funds £ |
|
| FIXEDASSETS | |||||
| Tangible assets | 7 | 5,671 | 366,912 | 372,583 | 405,789 |
| CURRENTASSETS | |||||
| Debtors Cash atbankand in hand |
8 | 12,355 19,725 |
- 1,182 |
12,355 20,907 |
14,355 35,114 |
| 32,080 | 1,182 | 33,262 | 49,469 | ||
| CREDITORS | |||||
| Amounts falling duewithin oneyear | 9 | (5,819) | - | (5,819) | (604) |
| NETCURRENTASSETS | 26,261 | 1,182 | 27,443 | 48,865 | |
| TOTALASSETS LESS CURRENT | |||||
| LIABILITIES | 31,932 | 368,094 | 400,026 | 454,654 | |
| NETASSETS | 31,932 | 368,094 | 400,026 | 454,654 | |
| FUNDS | 10 | ||||
| Unrestricted funds | 31,932 | 53,931 | |||
| Restrictedfunds | 368,094 | 400,723 | |||
| TOTALFUNDS | 400,026 | 454,654 |
The financial statements were approved by the Board of Trustees and authorised for issue on 16 May 2024 and were signed on its behalf by:
S Fikri - Trustee
The notes form part of these financial statements
Page 5
ST MARY'S UNDER FIVES PLAYGROUP
- ACCOUNTING POLICIES
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023
BASIS OF PREPARING THE FINANCIAL STATEMENTS
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 ‘The Financial Reporting Standard applicable in the UK and Republic of Ireland’ and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
INCOME
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
EXPENDITURE
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. TANGIBLE FIXED ASSETS Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Improvements to property - 5% on cost Equipment - 25% on cost
FUND ACCOUNTING
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
2. OTHER TRADING ACTIVITIES
Fees
| 31/7/23 | 31/7/22 |
|---|---|
| E | £ |
| 28,110 | 24,276 |
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ST MARY'S UNDER FIVES PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2023
3. INVESTMENT INCOME
Deposit account interest
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|||
|---|---|
|31/7/23|31/7/22|
|£|£|
|6|8|
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- TRUSTEES’ REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 July 2023 nor for the year ended 31 July 2022.
TRUSTEES’ EXPENSES
There were no trustees’ expenses paid for the year ended 31 July 2023 nor for the year ended 31 July 2022.
-
STAFF COSTS The average monthly number of employees during the year was as follows:
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|||||||
|---|---|---|---|---|---|
|31/7/23|31/7/22|
|Average|number of employees|10|11|
|No employees|received|emoluments|in|excess|of £60,000.|
|COMPARATIVES|FOR THE|STATEMENT OF|FINANCIAL ACTIVITIES|
|Unrestricted|Restricted|Total|
|fund|funds|funds|
|£|£|£|
|INCOME AND|ENDOWMENTS|FROM|
|Donations|and|legacies|141,275|-|141,275|
|Other trading|activities|24,276|-|24,276|
|Investment|income|8|-|8|
|Other|income|3,283|-|3,283|
|Total|168,842|-|168,842|
|EXPENDITURE ON|
|Charitable|activities|
|Direct|Chatitable|Activities|181,134|32,629|213,763|
|NET INCOME/(EXPENDITURE)|(12,292)|(32,629)|(44,921)|
|RECONCILIATION|OF|FUNDS|
|Total funds|brought forward|66,223|433,352|499,575|
|TOTAL FUNDS|CARRIED|FORWARD|53,931|400,723|454,654|
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ST MARY'S UNDER FIVES PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS - continued
FOR THE YEAR ENDED 31 JULY 2023
ite
| ite | TANGIBLEFIXEDASSETS | Improvements | ||
|---|---|---|---|---|
| to | ||||
| property , |
Equipment £ |
Totals £ |
||
| COST | ||||
| At 1 August2022 and 31 July2023 |
661,175 | 4,705 | 665,880 | |
| DEPRECIATION | ||||
| At 1 August2022 Charge foryear |
255,918 33,059 |
4,173 147 |
260,091 33,206 |
|
| At31 July2023 | 288,977 | 4,320 | 293,297 | |
| NET BOOKVALUE | ||||
| At31 July2023 | 372,198 | 385 | 372,583 | |
| At31 July2022 | 405,257 | 532 | 405,789 | |
| 8. | DEBTORS:AMOUNTSFALLINGDUEWITHINONEYEAR | 31/7/23 | 31/7/22 | |
| £ | (2 | |||
| Otherdebtors | 12,355 | 12,355 | ||
| Prepayments | - | 2,000 | ||
| 12,355 | 14,355 | |||
| 9. | CREDITORS:AMOUNTSFALLINGDUEWITHINONEYEAR | 31/7/23 | 31/7/22 | |
| £ | = | |||
| Taxationand social security Other creditors |
1,381 4,438 |
(354) 958 |
||
| 5,819 | 604 | |||
| 10. | MOVEMENT IN FUNDS | |||
| Net | ||||
| movement | At | |||
| At 1/8/22 | in funds | 31/7/23 | ||
| £ | £ | £ | ||
| Unrestricted funds | ||||
| Corefunding | 53,931 | (21,999) | 31,932 | |
| Restricted funds | ||||
| Kent County Council - Building Grant Kent County Council -EYFS Grant |
400,410 304 |
(32,629) - |
367,781 304 |
|
| Kent County Council - Professional Development Grant |
9 | - | 9 | |
| 400,723 | (32,629) | 368,094 | ||
| TOTALFUNDS | 454,654 | (54,628) | 400,026 |
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ST MARY'S UNDER FIVES PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS - continued FOR THE YEAR ENDED 31 JULY 2023
10. MOVEMENT IN FUNDS- continued
Net movement in funds, included in the above are as follows:
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|||||||||
|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|tz|E|£|
|Unrestricted|funds|
|Core funding|167,449|(189,448)|(21,999)|
|Restricted|funds|
|Kent County|Council|- Building|Grant|-|(32,629)|(32,629)|
|TOTAL FUNDS|167,449|(222,077)|(54,628)|
|Comparatives|for movement|in funds|
|Net|
|movement|At|
|At|1/8/21|in|funds|31/7/22|
|£|£|£|
|Unrestricted|funds|
|Core funding|66,223|(12,292)|53,931|
|Restricted|funds|
|Kent County|Council|-|Building|Grant|433,039|(32,629)|400,410|
|Kent County|Council|- EYFS|Grant|304|-|304|
|Kent County|Council|-|Professional|
|Development|Grant|9|-|9|
|433,352|(32,629)|400,723|
|TOTAL|FUNDS|499,575|(44,921)|454,654|
|Comparative|net movement|in funds,|included|in the|above|are as|follows:|
|Incoming|Resources|Movement|
|resources|expended|in funds|
|£|£|£|
|Unrestricted|funds|
|Core funding|168,842|(181,134)|(12,292)|
|Restricted|funds|
|Kent County|Council|-|Building|Grant|-|(32,629)|(32,629)|
|TOTAL FUNDS|168,842|(213,763)|(44,921)|
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|
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ST MARY'S UNDER FIVES PLAYGROUP
NOTES TO THE FINANCIAL STATEMENTS- continued FOR THE YEAR ENDED 31 JULY 2023
10. MOVEMENT IN FUNDS- continued
A current year 12 months and prior year 12 months combined position is as follows:
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||||||||
|---|---|---|---|---|---|---|
|Net|
|movement|At|
|At|1/8/21|in|funds|31/7/23|
|£|iE|£|
|Unrestricted|funds|
|Core funding|66,223|(34,291)|31,932|
|Restricted|funds|
|Kent County Council|-|Building|Grant|433,039|(65,258)|367,781|
|Kent County|Council|- EYFS|Grant|304|-|304|
|Kent County|Council|-|Professional|
|Development Grant|9|-|9|
|433,352|(65,258)|368,094|
|TOTAL|FUNDS|499,575|(99,549)|400,026|
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A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
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|||||||||
|---|---|---|---|---|---|---|---|
|Incoming|Resources|Movement|
|resources|expended|in|funds|
|£|£|£|
|Unrestricted|funds|
|Core funding|336,291|(370,582)|(34,291)|
|Restricted|funds|
|Kent County|Council|-|Building|Grant|-|(65,258)|(65,258)|
|TOTAL FUNDS|336,291|(435,840)|(99,549)|
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- CONTINGENT LIABILITIES
According to the terms of the Building Grant Agreement with Kent County Council (KCC), the charity is liable to refund the full market value to KCC if the property is sold within 20 years from the date of completion of the refurbishment and extension.
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 July 2023.
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Blue Rocket Accounting 8 Twisleton Court Priory Hill Dartford Kent DAI 2EN
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St Mary’s Under Fives Playgroup.
Recreation Ground
London Road
Greenhithe
Kent
DA9 9DQ
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Dear Trustees,
We hereby confirm to the best of our knowledge and belief, having made appropriate enquiries of other trustees and officials of the charity, the following representations given to you in connection with your examination of the financial statements for the year ended 31* July 2023.
Representations
-
We acknowledge as trustees our responsibility for making accurate representations to you and for the accounts which you have prepared on behalf of the charity.
-
We confirm that all the accounting records have been made available to you for the purpose of your examination and that all the transactions undertaken by the charity have been properly reflected and recorded in the accounting records. All other records and related information, including minutes of all trustee and members’ meetings, have been made available to you.
-
We confirm that, at the balance sheet date, the charity had no liabilities or provisions other than those recognized and no contingent liabilities other than those disclosed in the financial statements.
-
We confirm that there have been no events since the balance sheet date which require disclosure or which would materially affect the amounts in the financial statements, other than those already disclosed or included in the financial statements.
-
Weconfirm that the charity has not contracted for any capital expenditure other than as disclosed in the financial statements.
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Weconfirm that there are no laws or regulations that are central to the charity’s ability to conduct is business.
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Weconfirm that , in our opinion, the charity’s financial statements should be prepared on the grounds that current and future sources of funding or support will be more than adequate for the charity’s needs.
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Weconfirm that we are not aware of any transactions with related parties requiring disclosure in the financial statements.
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We confirm that all grants, donations and other income, including those subject to special terms or conditions or received for restricted purposes, have been notified to you. There have been no breaches of terms or conditions during the period regarding the application of such income.
-
We acknowledge our responsibility for the design and implementation of controls to prevent and detect fraud. We confirm that we have disclosed to you the results of our own assessment of the risk of fraud in the charity.
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We confirm that there have been no actual or suspected instances of fraud involving trustees, management, or employees who have a significant roll in internal control or that could have a material effect on the financial statements. We also confirm that we are not aware of any allegations of fraud by former trustees, employees, regulators or others.
-
We confirm that we are not aware of any matters of material significance that should be reported to the Charity Commission.
Yours faithfully,
We confirm that the above representations are made on the basis of enquiries of management and staff with relevant knowledge and experience (and where appropriate, of inspection of supporting documentation) sufficient to satisfy us that we can properly make each of these representations to you.
Director/Trustee
Date: 16 May 2024