# **HORAM COMMUNITY PRE-SCHOOL TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2023**
**Charity Registration No. 1028918**
## **HORAM COMMUNITY PRE-SCHOOL**
## **Financial Statements for the year ended 31 July 2023 Legal and Administrative Information**
## **Trustees:**
Mrs C Chester Ms R Macklen Mrs L Offen Mrs A Dean Mrs L Richardson Mrs H Jones Mrs C Chester Ms R Macklen Mrs F Misner Ms H Webb
## **Secretary:**
Mrs A Neal
**Charity Number:**
**Principal address:**
1028918 Horam Village Hall Horam East Sussex TN21 0JE
## **Independent examiner:**
Julie Manktelow FCCA River Mead Nursery Foords Lane Vines Cross Horam TN21 9HB
## **HORAM COMMUNITY PRE-SCHOOL**
**Contents of the Financial Statements for the Year Ended 31 July 2023**
||**Page**|
|---|---|
|Trustees' report|1 - 2|
|Independent examiner's report|3|
|Statement of financial activities|4|
|Balance Sheet|5|
|Notes to the accounts|6 - 8|
## **HORAM COMMUNITY PRE-SCHOOL**
## **Trustees' Report for the Year Ended 31 July 2023**
The trustees present their report and accounts for the year ended 31 July 2023
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's [governing document], the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
## **Structure, governance and management**
The trustees who served during the year were:
Mrs L Richardson Mrs H Jones Mrs C Chester Ms R Macklen Mrs F Misner Mrs A Neal Ms H Webb
The trustees who were appointed during the year were: Mrs L Offen Mrs A Dean
The trustees are generally appointed at each Annual General Meeting in June each year. This applies to the main posts of Chair, Treasurer and Secretary. While further appointments may be made at the time, some also occur during the year depending on the intake of pupils and the availability of parents, whom form the bulk of the committee each year.
70% of the committee is made up from this resource of new or existing pupil's parents.
Additional members may be co-opted on for their unique skills in fundraising/other areas as required.
There are no related parties or associations that operate in conjunction with the pre-school either with or without any financial interest. The school is supported by local authority funding, funding from parents for additional sessions, fund raising to provide new equipment and maintain existing facilities and some donations.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
## **Objectives and activities**
The charity's objectives are:
"TO ENCHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS".
This is being achieved.
The policies adopted in the furtherance of the these objectives are: Children's rights and Entitlements, Valuing Diversity and Promoting Equality, Safeguarding Children and Child Protection, Special Educational Needs, Parental Invlovement, Working in Partnership with other agencies.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
## **Achievements and Performance and Financial Review**
Firstly, I want to say a warm welcome and thank you all for coming today.
It needs to be acknowledged that it has been a challenging year for preschool finances. We started the financial year with a significant deficit due to the loss of funding over several months as a result of the initial Ofsted Inspection in May 2022. The preschool was fortunate We end the 2023 Financial year with a deficit of -£24,841.60. A substantial loss compared to the previous year’s deficit of -£4,489.19. This loss is almost solely down to our funding being withdrawn, after our downgrade from Good to Inadequate following an OFTSED inspection in May 2022.
Due to the hard work of all our staff and committee, our subsequent OFSTED inspection in October 2022, brought us back to Good (as a community run preschool, it is unheard of to get Outstanding) and our funding resumed.
This 6 months lack of ESCC funding caused us to lose almost £20,000! Thankfully, we have always maintained a healthy reserve of 6 months running costs (in accordance with the charities commission target) and we have been able to manage this financial loss due to previous years diligence.
We continue to maintain very positive relationships with our local primary school, Maynards Green; some preschool staff have recently enjoyed going into Reception Class as a “secret reader.” In addition, a positive link with St Mary’s School has also been developed, with students from the school using wood donated to the preschool to build wooden planters for the preschool’s garden area.
On behalf of the board of trustees I would like to take this opportunity to thank Angela, Amy, Lara, Gina, Jo and Mandy who all work tirelessly to ensure the preschool runs smoothly and the children are provided with the best care and education possible.
On behalf of the board of trustees
Mrs L Offen Trustee Dated 6th March 2024
# **HORAM COMMUNITY PRE-SCHOOL**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HORAM COMMUNITY PRE-SCHOOL for the Year Ended 31 July 2023**
I report on the accounts of the charity for the year ended 31 July 2023, which are set out on pages 4 to 8.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under the section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination include a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (a) which gives me resonable cause to believe that in any material respect the requirements:
(i) to keep accounting records in accordance with section 130 of the 2011 Act; and (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
(b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Julie Manktelow FCCA River Mead Nursery Foord Lane Vines Cross Horam East Sussex TN21 9HB
Dated Jun-25
## **HORAM COMMUNITY PRE-SCHOOL**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT for the Year Ended 31 July 2023**
|**Notes**
**Incoming resources from generated funds**
Donations and legacies
**2**
Investment Income
**3**
Incoming resources from charitable activities
**4**
**Total incoming resources**
**Resources expended**
**Charitable activities**
Running Horam Community Pre-school
Governance Costs
**Total resources expended**
**Net income for the year/**
**Net movement in the funds**
Fund balances at 1 August 2022
**Fund balances at 31 July 2023**|**Year Ended**
**31-Jul-23**
**£**
675
354
1,029
51,627
52,656
77,231
150
77,381
(24,725)
64,517
39,792|**Year Ended**
**31-Jul-22**
**£**
751
22|
|---|---|---|
|||773
72,154|
|||72,927|
|||77,325|
|||125|
|||77,450|
|||(4,523)
69,040|
|||64,517|
## **HORAM COMMUNITY PRE-SCHOOL**
## **Balance Sheet as at 31 July 2023**
|**Notes**
**Current Assets**
Debtors
**9**
Cash at bank and in hand
**Creditors: amounts falling due within**
**one year**
**10**
**Total assets less current liabilities**
**Income funds**
Unrestricted funds|**£**
**£**
190
40,346
40,536
(744)
39,792
39,792
39,792
39,792
**2023**|**£**
**£**
96
65,187
65,283
(766)
64,517
64,517
64,517
64,517
**2022**|**£**
**£**
96
65,187
65,283
(766)
64,517
64,517
64,517
64,517
**2022**|
|---|---|---|---|
|||||
||||64,517|
||||64,517|
||||64,517|
The accounts were approved by the trustees on March 2024
**Mrs L Offen Trustee**
**Mrs A Dean Trustee**
## **HORAM COMMUNITY PRE-SCHOOL**
## **NOTES TO THE ACCOUNTS for the year ended 31 July 2023**
## **1 Accounting policies**
## **1 Basis of preparation**
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005 and the Charities Act 2011.
## **2 Donations and legacies**
|Donations and gifts
**Investment income**
Interest receivable
**Incoming resources from charitable activities**
Session and registration fees|**2023**
**£**
675
**2023**
**£**
354
**2023**
**£**
51,627|2022
£
751|
|---|---|---|
|||2022
£
21|
|||2022
£
72,154|
## **3 Investment income**
## **4 Incoming resources from charitable activities**
## **HORAM COMMUNITY PRE-SCHOOL**
## **NOTES TO THE ACCOUNTS (continued) for the year ended 31 July 2023**
## **5 Total resources expended**
|**Staff**
**Other**
**Costs**
**Costs**
**£**
**£**
**Charitable Activities**
Running Horam Community Pre-School
Activities undertaken directly
64,397
12,834
**Governance costs**
150
Session and registration fees
64,397
12,984|**Total**
**2023**
**£**
77,231
150
77,381|Total
2022
£
77,325
125|
|---|---|---|
|
Activities undertaken directly
**Governance costs**
Session and registration fees|||
|||77,450|
## **6 Activities undertaken directly**
|**2023**
**£**
Other costs relating to running Horam Community Pre-school comprise:
Rent
7,360
Equipment
2,505
Insurance
862
Other
829
Provision for bad debts
0
Staff training
185
Printing, postage, and stationery
1,093
Telephone
0
12,834|2022
£
6,737
4,953
837
368
211
195
1,118
0|
|---|---|
||14,419|
## **7 Trustees**
None of the trustees(or any person connected with them) receive any remuneration during the year.
## **HORAM COMMUNITY PRE-SCHOOL**
## **NOTES TO THE ACCOUNTS (continued) for the year ended 31 July 2023**
## **8 Employees**
## **Number of Employees**
|Employees
**Employment Costs**
Wages and salaries
There were no employees whose annual remuneration was £60,000 or
**Debtors**
Taxes and social security costs
Trade Debtors
**Creditors: amounts falling due within one year**
Bank overdrafts
Trade creditors
Taxes and social security costs
Accruals|**2023**
**Number**
6
**2023**
**£**
64,397
more.
**2023**
**£**
0
190
190
**2023**
**£**
0
0
144
600
744|2022
Number
6|
|---|---|---|
|||2022
£
62,906|
|||2022
£
0
96|
|||96|
|||2022
£
0
0
202
564|
|||766|
## **9 Debtors**
## **10 Creditors: amounts falling due within one year**