HORAM COMMUNITY PRE-SCHOOL TRUSTEES' REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 JULY 2020
Charity Registration No. 1028918
HORAM COMMUNITY PRE-SCHOOL Financial Statements for the year ended 31 July 2020 Legal and Administrative Information
Trustees:
Mrs C Chester Ms R Macklen Ms G Young Mr J Richardson
Secretary:
Charity Number: Principal address:
Independent examiner:
Ms G Young 1028918 Horam Village Hall Horam East Sussex TN21 0JE Julie Manktelow FCCA River Mead Nursery Foords Lane Vines Cross Horam TN21 9HB
HORAM COMMUNITY PRE-SCHOOL
Contents of the Financial Statements for the Year Ended 31 July 2020
| Page | |
|---|---|
| Trustees' report | 1 - 2 |
| Independent examiner's report | 3 |
| Statement of financial activities | 4 |
| Balance Sheet | 5 |
| Notes to the accounts | 6 - 8 |
HORAM COMMUNITY PRE-SCHOOL
Trustees' Report for the Year Ended 31 July 2020
The trustees present their report and accounts for the year ended 31 July 2020
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's [governing document], the Charities Act 2011 and the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005.
Structure, governance and management
The trustees who served during the year were:
Mrs C Chester Ms R Macklen Ms G Young
The trustees who were appointed during the year were:
Mr J Richardson (April 2020)
The trustees are generally appointed at each Annual General Meeting in June each year. This applies to the main posts of Chair, Treasurer and Secretary. While further appointments may be made at the time, some also occur during the year depending on the intake of pupils and the availability of parents, whom form the bulk of the committee each year.
50% of the committee is made up from this resource of new or existing pupil's parents.
Additional members may be co-opted on for their unique skills in fundraising/other areas as required.
There are no related parties or associations that operate in conjunction with the pre-school either with or without any financial interest. The school is supported by local authority funding, funding from parents for additional sessions, fund raising to provide new equipment and maintain existing facilities and some donations.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
Objectives and activities
The charity's objectives are:
"TO ENCHANCE THE DEVELOPMENT AND EDUCATION OF CHILDREN UNDER STATUTORY SCHOOL AGE BY ENCOURAGING PARENTS TO UNDERSTAND AND PROVIDE THE NEEDS OF THEIR CHILDREN THROUGH COMMUNITY GROUPS". This is being achieved.
The policies adopted in the furtherance of the these objectives are: Children's rights and Entitlements, Valuing Diversity and Promoting Equality, Safeguarding Children and Child Protection, Special Educational Needs, Parental Invlovement, Working in Partnership with other agencies.
The trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charity should undertake.
Achievements and Performance and Financial Review
I am delighted to report that, once again, we have increased the level of our reserves to £59,086 up from £45,029 last financial year.
This has been achieved despite continuing investment being made into our staff team, training and development and additional equipment and resources being made available to our children within the setting, together with the challenges presented to us due to the COVID global pandemic. Strenuous efforts have been made to keep running costs as low as possible without detracting from the service provided.
From September 2019 to March 2020, we made a conscious effort to lower the extent of our fundraising activities to reduce the pressure placed on parents, the local community and local businesses to continually support our functions, and also as the size of the committee is greatly reduced.
Sadly at the end of March 2020 the country went into lockdown due to the coronavirus, which meant closing the pre-school to all those apart from key-worker children until September 2020.This provided financially very challenging for the management committee who had to make some difficult choices regarding furlough and wages.
We have continued to take full advantage of grant funding that may be available and in this respect we are appreciative of Horam Parish Council for their continued support.
The Management Committee is once again delighted to have achieved our goal of six months expenditure in reserves. We continue to be positive in our outlook for further investment in staffing and resources to enable the Pre-school further towards our ambition of an Outstanding Ofsted rating, whilst maintaining the Charities Commission guideline on the level of reserves held.
The coming financial year looks very positive in terms of children on the register and I am confident that our financial performance will be maintained for the coming year. However, the committee must be mindful that COVID will continue to have an effect on the setting for some months to come.
Horam Community Pre-School continues to maintain very positive relationships with our local primary school, Maynards Green, which has enabled the reputation of the Pre-School to flourish and prosper throughout the local villages and towns.
On behalf of the board of trustees
Ms R Macklen Trustee Dated 3rd February 2021
HORAM COMMUNITY PRE-SCHOOL
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF HORAM COMMUNITY PRE-SCHOOL for the Year Ended 31 July 2020
I report on the accounts of the charity for the year ended 31 July 2020, which are set out on pages 4 to 8.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under the section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- (i) examine the accounts under section 145 of the 2011 Act;
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission under section 145 (5)(b) of the 2011 Act; and
- (iii) to state whether particular matters have come to my attention
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination include a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
- (a) which gives me resonable cause to believe that in any material respect the requirements: (i) to keep accounting records in accordance with section 130 of the 2011 Act; and (ii) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act;
have not been met; or
- (b) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Julie Manktelow FCCA River Mead Nursery Foord Lane Vines Cross Horam East Sussex TN21 9HB
Dated 14th January 2021
HORAM COMMUNITY PRE-SCHOOL
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT for the Year Ended 31 July 2020
| Notes Incoming resources from generated funds Donations and legacies 2 Investment Income 3 Incoming resources from charitable activities 4 Total incoming resources Resources expended Charitable activities Running Horam Community Pre-school Governance Costs Total resources expended Net income for the year/ Net movement in the funds Fund balances at 1 August 2018 Fund balances at 31 July 2019 |
Year Ended 31-Jul-20 £ 311 60 371 68,347 68,718 54,536 125 54,661 14,057 45,029 59,086 |
Year Ended 31-Jul-19 £ 1,045 48 |
|---|---|---|
| 1,094 57,882 |
||
| 58,976 | ||
| 51,464 | ||
| 125 | ||
| 51,589 | ||
| 7,387 37,642 |
||
| 45,029 |
HORAM COMMUNITY PRE-SCHOOL
| Balance Sheet | Balance Sheet | Balance Sheet | ||||
|---|---|---|---|---|---|---|
| as at 31 July | 2020 | |||||
| 2020 | 2019 | |||||
| Notes | £ | £ | £ | £ | ||
| Current Assets | ||||||
| Debtors | 9 | 67 | 751 | |||
| Cash at bank and in hand | 59,186 | 45,744 | ||||
| 59,253 | 46,495 | |||||
| Creditors: amounts falling due within | ||||||
| one year | 10 | (167) | (1,466) | |||
| 59,086 | 45,029 | |||||
| Total assets less current liabilities | 59,086 | 45,029 | ||||
| Income funds | ||||||
| Unrestricted funds | 59,086 | 45,029 | ||||
| 59,086 | 45,029 | |||||
| (0) |
The accounts were approved by the trustees on 25th February 2021
Ms R Macklen Trustee
Ms C Chester Trustee
HORAM COMMUNITY PRE-SCHOOL
NOTES TO THE ACCOUNTS for the year ended 31 July 2020
1 Accounting policies
1 Basis of preparation
The accounts have been prepared under the historical cost convention.
The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005 and the Charities Act 2011.
2 Donations and legacies
| Donations and gifts Investment income Interest receivable Incoming resources from charitable activities Session and registration fees |
2020 £ 311 2020 £ 60 2020 £ 68,347 |
2019 £ 1,045 |
|---|---|---|
| 2019 £ 48 |
||
| 2019 £ 57,882 |
3 Investment income
4 Incoming resources from charitable activities
HORAM COMMUNITY PRE-SCHOOL
NOTES TO THE ACCOUNTS (continued) for the year ended 31 July 2020
5 Total resources expended
| Staff | Other | Total | Total | |
|---|---|---|---|---|
| Costs | Costs | 2020 | 2019 | |
| £ | £ | £ | £ | |
| Charitable Activities | ||||
| Running Horam Community Pre-School | ||||
| Activities undertaken directly | 46,304 | 8,232 | 54,536 | 51,464 |
| Governance costs | 125 | 125 | 125 | |
| Session and registration fees | 46,304 | 8,357 | 54,661 | 51,589 |
| Activities undertaken directly | ||||
| 2020 | 2019 | |||
| £ | £ | |||
| Other costs relating to running Horam Community Pre-school comprise: | ||||
| Rent | 3,254 | 6,049 | ||
| Equipment | 1,927 | 1,750 | ||
| Insurance | 811 | 807 | ||
| Other | 957 | 971 | ||
| Provision for bad debts | 0 | 0 | ||
| Staff training | 378 | 268 | ||
| Printing, postage, and stationery | 463 | 847 | ||
| Telephone | 442 | 797 | ||
| 8,232 | 11,489 |
6 Activities undertaken directly
7 Trustees
None of the trustees(or any person connected with them) receive any remuneration during the year.
4
HORAM COMMUNITY PRE-SCHOOL
NOTES TO THE ACCOUNTS (continued) for the year ended 31 July 2020
8 Employees
Number of Employees
| 2020 Number Employees 7 Employment Costs 2020 £ Wages and salaries 46,304 There were no employees whose annual remuneration was £60,000 or more. Debtors 2020 £ Taxes and social security costs 0 Trade Debtors 67 67 Creditors: amounts falling due within one year 2020 £ Bank overdrafts 0 Trade creditors Taxes and social security costs 42 Accruals 125 167 |
2019 Number 7 |
|---|---|
| 2019 £ 39,975 |
|
| 2019 £ 0 751 |
|
| 751 | |
| 2019 £ 0 1246 95 125 |
|
| 1,466 |