Trustees’ ' Annual Report
For the period
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fi fsef ftoenddate Pf Pot bE
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Charity name
Goudhurst and Kilndown PTFA
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Registered charity number (if any) Fd od at ol
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Charity’s principal address
Goudhurst & Kilndown Church of England Primary School
6 Beaman Close
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Goudhurst
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Names of the charity trustees who manage the charity
| |
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Office (if any) Dates acted if not for
whole year
1/Mrs Beth Evans [Chairman
2|Mrs Jayne Russell Treasurer
3|Mrs Claudia Burgos Secretary,CT
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and addresses of advisers advisers (optional information but encouraged encouraged as best practice)
Type of advisor
ee Natwest Bank SC
Independent Examiner Henrietta Mason FCCA Broad Oak Farm, Horden, TN17 2NJ
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Names and addresses of advisers advisers (optional information but encouraged encouraged as best practice)
1 LT700001 (1st February 2017)
Description of the charity's trusts
Type of governing document
| Adherence to the ParentKind constitution | |
|---|---|
| (e.g. trust deed, constitution) | |
| Howthe charity is constituted | |
| Association | |
| (e.g. trust, association, company) | |
| Trustee selection methods | |
| Annual election at theAGM by the panel ofclass representatives | |
| (e.g. appointed by, elected by) | |
| Additionalgovernanceissues(optional | informationbutencouragedasbestpractice) |
| !
You may choose to include additional The Group is managed by the Group Executive Committee, the members information, where relevant, about: of which are the ‘Charity Trustees’ of the PTFA which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: me Soe nies ° 3 feepencene Sees atves. ia b) trustee’ consideration of major risks exce for A m st $ depenaing on lem 'y g and the systems and procedures to cep ugust. manage them This Group Executive Committee exists to meet the responsibilities of the appointments and is responsible for: The maintenance of Group property; ‘The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
2 LT700001 (1st February 2017)
Section B
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|Risk and|Internal|Control|
|The|Group|Executive|Committee|has|identified|the|major|risks|to|which|
|they|believe|the|Group|is|exposed,|these|have|been|reviewed|and|
|systems|have|been|established|to|mitigate|against them.|The|main|areas|
|of|concern|that|have|been|identified|are:|
|Damage|to|the|building,|property|and|equipment.|The|Group would|
|request|the|use|of buildings,|property and|equipment from|neighbouring|
|organisations|such|as|the|church|and|village|hall.|Similar reciprocal|
|arrangements|exist with|these|organisations.|The|Group|has|sufficient|
|buildings|and|contents|insurance|in|place|to|mitigate|against permanent|
|loss.|
|Injury|to|leaders,|helpers,|supporters|and|members.|The|Group|through|
|the|capitation|fees|contributes|to|the|ParentKind|national|accident|
|insurance|policy.|Risk Assessments|are|undertaken|before|all|activities.|
|The|Group|is|primarily|reliant|upon|income|from|fundraising.|The|group|
|does|hold|a|reserve|to|ensure|the|continuity|of|activities|should|there|be|
|a|major|reduction|in|income.|
|Reduction|or loss|of|leaders.|The|group|is|totally|reliant|upon|volunteers|
|to|run|and|administer the|activities|of the|group.|If there was|a|reduction|
|in|the|number of leaders|to|an|unacceptable|level|in|a|particular|section|
|or the|group|as|a whole|then|there|would|have|to|be|a|contraction,|
|consolidation|or|closure|of a|section.|In|the|worst|case|scenario|the|
|complete|closure|of the|Group.|
|Reduction|or|loss|of members.|The|Group|provides|activities|for|all|pupils|
|at the|school.|If there was|a|reduction|in|attendance|in|a|particular|
|section|or the|group|as whole|then|there|would|have|to|be|a|contraction|
|or consolidation|of a|section.|In|the|worst case|scenario|the|complete|
|closure|of the|Group.|
|The|group|has|in|place systems|of|internal|controls|that|are|designed|to|
|provide|reasonable|assurance|against|material|mismanagement|or|loss,|
|these|include|2|signatories|for|all|payments|and|a|comprehensive|
|insurance|policies|to|ensure|that|insurable|risks|are|covered.|
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3 LT700001 (1st February 2017)
fo =
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|Section|C|
|out|nite|goverine|.|document charity.|set|TheMonday commit of|t|heee month meets and monthly throughout welcomes everyone the schoolthat wants year to on be the involved, first|
|whether they|are|able|to|attend|meetings|or|not.|The|PTFA|is|a|friendly,|
|pro-active|group|of|parents|who|are|supportive|of the|school’s|vision|and|
|want|to|make|a|difference|to|the|children’s|experience|of school.|Getting|
|involved|with|the|PTFA|is|a|great way|to|meet|parents from|across|the|
|school|and|learn|more|about|the|school.|
|The|PTFA|raises|money|by|running|a|number|of events|throughout|the|
|year for|parents,|children|and|the|community|including|taking|part|in|the|
|Dragon|Boat|Race|at|Bewl|Water,|the|Christmas|Bazaar,|the Village|Fete|
|and|also|social|events|for|parents|such|as The|Big|Farm|Bash|and|the|
|infamous|Quiz|Night.|The|PTFA|has|raised|over £130,000 which|has|all|
|been|spent|to|the|benefit|of the|children|and|includes|major|investments|
|such|as|new|play|equipment,|including|a|huge|traverse|wall,|a|new|
|school|minibus|and|a|shelter|in|our pond|area.|The|PTFA|also|subsidises|
|school|trips,|contributes|to|the|annual|Pantomime,|contributes|to|the|
|Power|Maths|and|Accelerated|Reader|Programs|and|raises|money for|
|each|teacher|to|spend|on|equipment for their|class|through|regular cake|
|sales|in|the|playground.|They|also|run/contribute|to|regular socials|for|
|the|children|such|as|the|school|discos|and|Christmas|parties,|which|all|
|add|a|little|extra|to|their school|experience.|
|The|Governors|and|Headteacher|value|greatly|the work|of the|PTFA|and|
|recognise|that the money the|PTFA|raises makesa|real|difference|to|
|your children’s|experience|of our|school.|If you|would|like|to|get|involved|
|either|by|taking|on|an|Officer|role,|being|a|Class|Rep,|committee|member|
|or regular|helper for|events|please|do|get|in|touch|via|The|School|Office.|
|The|Group|retained|its|usual|wide|variety|of|activities,|including|outings|
|Summary|of the|main|activities|in|relation|Jand|camps.|
|to|these|objects|
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Additional details of the objectives and activities (optional information but encouraged as best practice)
.
You may choose to include further
statements, where relevant, about:
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|EEE|THE|Group|relies|heavily|on|volunteers|to|both|support the leaders and|
|for the|Executive|committee|and|concerted|efforts|have|been,|and|are|
|*|contribution|made|by volunteers;||still|being|made|to|boost|the|general|numbers|in|this|respect.|
|Public benefit|statement|The|Group|meets|the|Charity|Commission's|public|benefit|criteria|under|
|both|the|advancement|of education|and|the|advancement|of citizenship|
|or community|development|headings.|
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4 LT700001 (ist February 2017)
Summary of the main achievements of |Last year was a busy year: we raised a net £21,556 from all our events the charity during the yearjafter deducting fundaising expenses and spent £21,189. We currenily have a healthy balance to open the academic year 2025/26, but the majority of this has been ringfenced to contribute towards the replacement for the outdoor classroom and various school programmes which we habitually fund. A brief look back at last year then: we started with our celebrities at Bewl for the Dragon Boats and then we moved onto Christmas preparations. Our Christmas bazaar and tree selling raised over £5000. Through the months that followed we had the quiz, raising almost £1000; various bars and refreshments at the Arts Council evening, KS2 production and sports day; the cake and ice cream sales made over £2000; the Smugglers Marathon which raised over £6000 allowing donations to Young Minds and Kent Search and Rescue of £3056 and the year culminated in the summer fete which raised over £5200. A huge amount of effort goes on in the background for all these events, so once again, a huge thank you from all of us to everyone who helped. We have contributed towards the purchase of the play truck; the Accelerated Reader and Power Maths schemes used by the school; trip contributions which significantly reduces cost for the parents. We have also funded Christmas events, Easter chocolate and end of year parties for the children to enhance their school experience.Our community is fabulous: we are so fortunate to have so many keen volunteers to give their time to organise the events that in turn allow us to fundraise as we do. A huge thank you to last year’s reps for all their hard work and effort, and anther huge thank you to all this year’s new reps for stepping up and entering the fray. This is very much a team endeavour, and we simply could not do this without you all. We are conscious there are times when we ask a lot of people, especially around Christmas and the summer fete, but when we see how much these two big events raise, we hope this makes the asking worthwhile. Outside of these events, we try to keep the requests to a minimum.What have we got to look forward to this in 2025/26? We are raising money this year primarily for the outdoor classroom renovations. We will be running the usual favourites: Bazaar, tree sales, summer fete, the quiz and the other bars that provide refreshments at various events. Reserves Policy | "Briefstatement ofthe charity’s policy on fT reserves The Group’s policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalent to 12 months running costs, circa £10,000, in its current and instant access accounts with excess funds held for major projects in long term deposit accounts whilst the funds are not immediately required. Quantify and explain any designations °
Details of any funds materially in deficit | 5 LT700001 (1st February 2017)
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(circumstances plus steps to eliminate)
_
There were no material deficits at the year end as the ringfenced items are flexible in their nature between one year and the next, and are more uidelines for the fundriasing aims rather than stated resitricted funds.
6 LT700001 (1st February 2017)
| |
Further financial review details (optional information)
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|You|may choose|to|include|additional|
|information,|where|relevant,|about:|Investment|Policy|
|«|the|charity's|principal|sources|of funds|
|(including|any fundraising);|
|* how|expenditure|has|supported|the|key|
|objectives|of the|charity;|
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|Our expenditure|is|agreed|with|the|Headteacher,|Mr|Laker|and|teaching|
|staff|in|line|with|the|school|improvement|plan|(SIP).|We|are|careful|and|
|mindful|to|only|invest|in|those|things|that|enhance|the|children’s|school|
|experience.|Our aim|is|to|support the|school|where|Kent|County|Council|
|funding|stops.|As|well|as|the|usual|SIP|plan|tagged|items,|part|of the|
|responsibility|of the|PTFA|is|to|provide|the|children|with|social|and|extra-|
|curricular|activities.|These|included|the|Christmas|party where we|
|purchase|food|and|prizes;|the whole|school|Christmas|lunch|where we|
|buy|the|table|coverings|and|crackers;|Easter|chocolate|that|is|given|out|
|after the|Easter|Service;|school|discos;|film|nights|and|the|end|of year|
|party which|is|heavily|subsidised|by|the|ice-cream|sales.|Additionally,|we|
|pay for the|upkeep|of the|minibus,|including|fuel.|We|also|support the|
|children|by|providing|gifts|for|Mothers|and|Father's|Day.|All|this goes|on|
|in|the|background|and|supports|all|the|children|that|attend|the|school.|
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|Plans for future|periods;|(details;|of any|—_|Similar[previous fundraising years withisnoplanned changesfor to futurespecificperiodsplansasin wethehavenext financialdone|in|
|significant|activities|planned|to|achieve|—|year.|
|them)|
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7 LT700001 (ist February 2017)
The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity's trustees Signature(s) | {= = > ben. 07. Full name(s) DETH EVANS Mrs Henrietta Mason FCCA Position (eg Secretary, Chair) Date MACH 2 jo [2 |e. |
8 LT700001 (ist February 2017)
| Goudhurst & Kilndown PTFA Summary Accounts for the year ended 31 August 2025 |
Goudhurst & Kilndown PTFA Summary Accounts for the year ended 31 August 2025 |
Goudhurst & Kilndown PTFA Summary Accounts for the year ended 31 August 2025 |
Goudhurst & Kilndown PTFA Summary Accounts for the year ended 31 August 2025 |
Goudhurst & Kilndown PTFA Summary Accounts for the year ended 31 August 2025 |
Goudhurst & Kilndown PTFA Summary Accounts for the year ended 31 August 2025 |
|
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| Opening Balance Income: Annual Events: Christmas Market Christmas Trees Smugglers Walk Dance-a-Thon Dragon Boat Racing & fundraiser for play equipment Refreshments at Pantastic - KS2 Production |
£21,019.24 Net Raised Fundraising Total Income Expenses £4,757.41 £1,610.37 £6,367.78 £363.00 £1,153.00 £1,516.00 £3,057.37 £3,340.11 £6,397.48 £2,399.84 £0.00 £2,399.84 from Paypal £34.00 £0.00 £34.00 £0.00 £0.00 £0.00 |
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| * JOINT FETE * | £1,381.88 £0.00 £1,381.88 |
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| Big Farn Fest - donation from parent | £0.00 £0.00 £0.00 |
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| Grow your £1 Quiz Night Sports Day KS2 Production Arts Festival Lindsay Roberts - Sky Dive donathions Table Top Sale Village Fete June 2025 |
£0.00 £0.00 £0.00 £945.89 £389.43 £1,335.32 £491.90 £378.48 870.38 £503.07 £404.85 907.92 £218.29 £151.83 £370.12 £0.00 £257.58 £257.58 £176.01 £13.35 £189.36 £3,814.16 £2,088.46 £5,902.62 £18,142.82 £9,787.46 £27,930.28 |
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| Ongoing Events: | ||||||
| Eco Kidz / Recycling Initiatives/ Easy Fundraising / Science Fair Cake/Ice Cream Sales Year 6 Leavers Fund - Donut Sale Xmas Jumper / coat swop Uniform Sales |
Waitrose £124.50 £0.00 £124.50 £103.79 £45.65 £149.44 £2,359.78 £0.00 £2,359.78 £0.00 £0.00 £0.00 £77.78 £0.00 £77.78 £0.00 £0.00 £0.00 |
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| One off Events: | £2,665.85 £45.65 £2,711.50 |
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| Asda Cashpot | £94.94 £0.00 £94.94 |
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| School Disco Class Photo donation from Ali Tuson Donation |
£264.20 £674.00 £938.20 £88.15 £0.00 £88.15 £300.00 £0.00 £300.00 £747.29 £674.00 £1,421.29 |
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| Total Income this year | £21,555.96 £10,507.11 £32,063.07 £32,063.07 |
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| EXPENDITURE: New Play Truck Pantomime Contributions Accelerated Reader - 50% contribution Contribution to Power Maths |
£8,427.00 £2,150.00 £2,000.00 £1,500.00 |
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| Trip Contributions 2025 | £1,400.00 £1,110.84 £654.92 £634.99 £365.99 £339.15 £328.00 £257.48 £235.00 £233.50 £220.85 £199.99 £189.50 £180.00 £162.00 £157.33 £120.00 £96.15 £85.00 £67.30 £44.79 £29.22 |
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| Y6 Leavers Party - inflatables / legcy gift / sundries - Mothers Day Flowers / Fathers Day Chocolate |
funded by dragons den / stall at fete / donut sale and match funding | |||||
| End of year party (donuts, entertainer & bubbles) | ||||||
| New Uniform Cupboard Whole School Christmas party, plus chocolate & gin VE Day Party - Cakes & Refreshments New Chicken Coup Tile Painting Prizes and gifts (Christmas and end of school year) Minibus (fuel and maintenance) New PA system Whole school christmas lunch (crackers & table cove Accounts Audit 2022-23 Parentkind subscription & PTFA insurance Easter Chocolate Buddy Magician VE Day Party Y5 Cake Sale - York Trust virtual session W/off pre 2024 debts Second Hand Books PTFA consumables |
ger bread men for whole school ring) |
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| £21,189.00 | ||||||
| Total Expenditure | £31,696.11 | |||||
| RECONCILIATION | £21,386.20 | |||||
| Bank Balance | £22,690.32 | |||||
| Uncleared Cheques Uncleared Bankings Cash Balance Check Check |
£3,056.00 £1,751.88 £21,386.20 £0.00 |
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PTFA ACCOUNTS TO 31st AUGUST 2025
Adjusted for accruals and ringfenced items
Bank Balance at 31/08/25 £22,690.32
Income
Eco Kids
Uncleared bankings £1,751.88
Total Income £1,751.88
£24,442.20
Payments
Uncleared Cheques £0.00
Smugglers Marathon owed to Young Minds and Kent Search and Rescue £(3,056.00)
Total Payments £(3,056.00)
Balance at 31/08/25 £21,386.20
Opening Balance £21,386.20
Cash balance @ 31/08/25 £21,386.20
Iminent agreed spend or spent already but not invoiced:
Cash balance after agreed spend: £21,386.20
Ringfenced items:
Outdoor Classroom / bus stop renovations / condemned playground equipment (x2) £20,000.00
Pantomine Contribution £2,150.00
Cake Sale money 2024/25 £1,478.21
Cake Sale money 2025/26 £325.96
Second hand book fund for accelerated reader (£100 per class) £700.00
Y6 leavers day match funding £250.00
Chickens £40.00
Log splitter £169.00
Teachers to spend from teacher tombola (bar stools, new seating cushions) £488.45
Licence to use hall £10.00
Total Ringfenced Items for which funds need to be available £(25,611.62)
Cash Balance after ringfenced items deducted: £(4,225.42)
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Goudhurst & Kilndown PTFA
31[st] August 2025 1028911
On accounts for the year ended Charity no (if any)
Set out on pages
1-10
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2025
As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Date:
19[th] March 2026
Name:
Henrietta Mason FCCA
Relevant professional qualification(s) or body (if any):
Oct 2018
1
IER
Association of Chartered Certified Accountants
Address:
Grey Cube Accounting Limited
Broad Oak Farm, Horden, Cranbrook
Kent, TN17 2NJ
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
2
Oct 2018
IER