Trustees, Annual Report For the period From Islart dale) lo end date Section A Reference and administration details Charty name Goudhurst and Kilndown PTFA Other names the charty is known by NIA Registered charity number lil any) Charit￿S principal address Goudhurst & Kilndown Chtjrch of En land Prima School 6 Beaman Close Goudhurst Kent Postcode Names of the Charity ITUStees who manage the charity Trustee Name Oflice {il any) Dates acted il not for whole year Mrs Beth Evans Mrs Ja ne Russell Mrs Claudia Bur Chairman Treasurer Secreta rr I 10 Names and addresses of advisers (optional information bLrt encouraged as best practice) Type of advisor Name Address Tunbridge Wells. 89 Mount Pleasant Road, Tunbridge Wells TN1 1aJ Bankers Natwest Bank Inde endenl Examiner Hgnrietta Mason FCCA Broad Oak Farm, Horden, TN17 2NJ Section B Structure, governan¢e and management Description of the charws trusts Type of governing document Adherence to the ParentKind constitution le.g. trust deed, constitution} How the charity is Gonstitutgd Association {8.g. tru81, as8o¢lation. company) Trustee selection methods 1 LT700001 {1sl February 20171 Annual election at the AGM by the panel ot class representatives le.g. appointed by, elected by) Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant. about= The Group is managed by the Group Executive Committee, the members ol which are the 'Charity Truslees, of the PTFA which is an educational harity. As charity Iruslees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriatg. Policies and p¥ocedures adopted for: al the induction and training ol trusteos., bl trustee, consideration of major risks and the systems and procedures lo manage them The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together wtth the Class representatives 1x14) and meets most months depending on items necessary lor the agenda except for August. This Group Executive Committee exists lo meet the responsibilities of the appointments and is responsible for.. The raising of funds and the administration of Group finance., The insurance of persons, propety and equipment.. Group public occasions., Appointing any sub committees that may be required., Appointing Group Administrators and Advisors other than those who are elected. Section B Structurei governance and management Icontinuedl Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established lo mitigate against them. The main areas ol concern that have been idenlrfied are.. Damage to the buildings and equipment. The Group would request the USO of buildings and equiprnenl from the school and other local PTFA'S. The Group has sufficient insurance in place lo mitigato against loss and risk assesses each fundraising gvenl. Injury lo helpers and supporters. The Group through the capitation fees contributes to the ParentKind national accident insurance policy. Risk Assessments are undortaken before all activities. The Group is primarily reliant upon income from fundraising. The group does hold a reserve to ènsure the continuity ol activities should there be a major reduction in income. Reduction or loss of committee. The group is totally reliant upon volunteers to run and administer the activities ol the group. If there was a reduction in the number of committee lo an unacceptable level the PTFA would simply have to cease supporting school projects. In the worst case scenario the complete closure ol the Group. The group has in plac8 Systems ol internal controls that are designed to provide Teasonable assurance against mateTial mismanagement or loss, these include 2 signatories for all payments on paperwork and a comprehensive insurance policies to ensure that insurable risks are covered. 2 LT700001 (1st February 2017) Section C Objectives and activitie5 Summary ol the objects ol the charity sel out in its governing docurnent The committee meets monthly throughout the school year on the first Monday of the month and welcomes everyone that wants lo be involved, whether they are able to attend meetings or not. The PTFA is a friendly, pro-active group ol parents who are supportive ol the school's vision and want to make a difference to the children's experi8nce of school. Gotting involved with the PTFA is a great way to meet parents trom across the school and learn more about the school. The PTFA raises money by running a number ol events throughout the year for parents, children and the community including taking part in the Dragon Boat Race at Bewl Water. the Christmas Bazaar, the Village Fete and also social events for parents such as The Big Farm Bash and tho infamous Quiz Night. Over the last few years the PTFA has raised over £118,000 which has all been spent to the benefit of the children and includes major investments such as new play equipment, including a huge traverse wall, a new school minibus and a shelter in our pond area. The PTFA also subsidises school trips, contributes to the annual Pantomime, contributes to the Power Maths and Accel8rat8d Reader Programs and raises money for each teacher to spend on equipment lor their class through regular cake sales in the playground. They also runlconlribule to regular socials for tho children such as the school discos and Christmas parties, which all add a little extra lo their school experience. The Governors and Headteacher value greatly the work of the PTFA and recognise that the money the PTFA raises makes a real difference lo your children's experience of our school. If you would like to get involved either by taking on an Ollicer role, being a Class Rep, committee member or regular helper lor events please do get in touch via The School Office. The Group retained its usual wide variety of activities, including quiz nights, Village Fète, Dragon Boat Race, Christmas Market to name bul a few as well as Childrens socials, (discos, film nights etcl. Summary of the main activities in relation to these objects Additional details ol the objectives and activities loptional information but encouraged as best practice) You may choose to include further statements. where relevant. about.. poliry on granlmaking., The Group relies heavily on volunlegrs to both support fundraising and concerted efforts have been. and are still being made to boost the general numbers ol volunteers each year. • contribution made by volunteers-, policy on inveslmenls. Public benefit statom9nt The Group meets the Charity Commission's public benefit criteria Ljnder both the advancement ol education and the advancement of citizenship or communty development headings. Section D Achievements and perlormance Summary of the Tnain achievements of the charity during the year 3 LT700001 (1st February 20171 We have reached the end of yet another busy fundraising year lor parents, teachers and friends ol Goudhursl & Kilndown CEP School. We arg very prniileged to have such a dgdicalgd group ol volunloers that readily give up so much time and invest so much ellort to onhance the children's education in terms ol experiences, equipment and resources and we can thank our supporters enough. The PTFA is set up so that each year group {seven in total) has two or three class reps that form the PTFA committee, in addition lo the otticers.. a chair. treasurer and secretary. The role ol our class reps is to infomi their individual classes what help is needed and keep them informed ol events for both parents and children. They are vital to the success of our fundraising year as they know their classes best and what can be done lo promote successful fundraising and events within their own year group. Our oxpendilure is agreed wfth the Headteacher, Mrs Roberts and teaching staff in line with the school improvement plan ISIPI. We are careful and mindful to only invest in those things that enhance the children's school experience. Our aim is to support the school where K8nt County Council funding stops. We ran many of our usual events during the year, including the Village Fete, raising £6,443. This year we were in Chair ol the Committee. For those of you that don't know, lour village charities form the fete committee and profits from the main stalls and the day are split foLJr ways. Ilhe ralfle, gates. sponsorship and advertising). The role of'ChaiT' passes from charity to charity each y8ar and the charity whose year it is lo Chair the event gets to run and keep the prolits from the BBQ, which this year was us, raising £1.362. The school also ran fifteen of their own stalls, including the 'Auclion ol Promises, which alone raised £1,458. We would like lo thank all the local businesses and individuals that donated 'lots' for this stall. All profil from our school run stalls is 1 OOQ/o our own. Th8 evor-popular Christmas Market was held on the 30th November, an event all the children love as the school is transformed, with its very own spectacular grotto and a visit from Fathor Christmas. This event is run in collaboration with the whole village as we fit around the whole village Christmas events, so the community can enjoy a very festive day from start to finish. The Christmas Market raised a very impressive £5,319. Other events included the quiz1£1,3271, Refreshments at the Arts F8Stival. Sports Day and Pantastic Production1£1,291}, and Sponsored Dance A Thon1£3,2201. Again, as a school and parent community we are incredibly grateful to have such support. The work and effort of these events is shared by many, and we are very lucky our class reps have been fabulous in communicating to their classes and summoninglencouraging support for events. Throughout the year we ran cake and ice.croam sales after school. These are run respectively by every year group Itwo cake sales and one ice cream sale). The cake sale profits are allocated specifically to the year groups that organised them and are spent by the teacher on something lor the class. Many classes this year used their funds for books or for a whole class trip. The ice cream sale income is used collectively lo pay for the end of year paty- It is worth noting that cake and ice-cream sales raised a very impressive £2,389 over the year and shows how popular and worthwhile these are for the school. 4 LT100001 11 st February 20171 We were very fortunate during the year to be given funding from The Johnson Family which was put towards the new school minibus. We were very grateful for this donation and to all those that support the PTFA and the children who attend. We continue to focus and encourage people lo uso th8 Glothing bin with the emphasis being on recycling. We also reGycle various other items including batteries, phones, print cartridges bul these aren't always for money but because we should save them Irom landtill and promote that within our school. During the year we invested in school resources including the Power Maths Program1£1.5001 and the Accelerated Aeader program 1£1,7381- We also lunded new welly racks for the whole school1£1.3651. and invested in new netball posts1£4221, as well as outdoor coats1£6251. We annually also contributed £1,400 to class trips and this year paid £1.500 for the Christmas Pantomime visit to Tonbridge which the children thoroughly enjoyed. As well as the usual SIP plan tagged items, part of the responsibility of the PTFA is to provide the children with social and extra-curricular activities. These included the Christmas paTly where we purchase food and prizes., the whole school Christmas lunch where we buy the table coverings and Grackers- Easter chocolate that is given out after the Easter Se￿1¢e,. school discos., lilm nights and the end of year party which is heavily subsidised by the ice-cream sales. Additionally, we pay lor the upkeep of the minibus, including fuel. We also support the children by providing gifts for Mother's and Fatherfs Day. All this goes on in the background and supports all the children that attend the school We have had a very busy year and are incredibly grateful to the parents and children of the school for supporting us on the journey. to the school lor working with us lo give funds to where they are best utilised. We hope that the next fundraising year is as ILJn, and we continue lo receive the same level of support so that we can continue to enhance the education of the children at Goudhurst & Kilndown Primary School. A big thank you to OUT fabulous Cofnmittee and dedicated Otticers. What a fabulous team and another fabulous yearll. The PTFA have had an incredible year with the support ol the whole school community and beyond and have raised an amazing amount. We would like to thank each and every class rep and parent tor their help in achieving this. Wilhoul the support thg PTFA would simply not be abl8 lo operate. A massive thank you to all involved for such a successful year Section E Financial Review Reserves Pollcy Brief statement of the chariws policy on reserves The Group's policy on reserve8 18 lo hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the Group should hold a sum equivalènt to 12 months running costs, circa £5,000. in its current account with excess funds held aLso for major projects whilst the Itjnds are not immediately required and we aro still lundraising for big projects. Quantify and explain any dèsignations Details of any funds materially in deficit (circumstances plus steps to eliminate) 5 LT700001 (1st February 2017) Section E Financial Review Icontinuedl Further financial review details (optional information) You may ch008e to include addttional information. where relevant, about.. • the charit￿S principal sources of funds {including any fundraising)., Investment Policy how expenditure has supported the key objectives of the charity., Our expenditure Is agreed with the Headteacher, Mrs Roberts and teaching staff in line with the school improvement plan ISIPI- We are carelLJI and mindful to only invest in those things that enhance the children's school experience. Our aim is lo support the school where Kent County Council funding stops. As well as the usual SIP plan tagged items, part of the responsibility of tho PTFA is to Provido the children with social and extra- curricular activities. These included the Christmas party where we purchase food and prizes., the whole school Christmas lunch where we buy the table coverings and crackers,. Easter chocolat8 that is given out after the Easter Service., school discos,. film nights and the end of year party which is heavily subsidised by the ice-cream sales. Additionally, we pay for the upkeep of the minibus, including fuel. We also support the children by prOv￿dIng gifts for Mother's and Falherfs Day. All this goes on in the background and supports all the children that attend the school investment policy and objectives Section F Other Optional Information We are currently raising funds lor a new outdoor classroom through our various events and plan lo keep working on that in the next academic year and beyond. We also plan to add a local sponsoied adult challenge to our annual events. Plans lor futur8 periods (details of any signrficanl activities planned lo achieve theml Section G Declaration The trustees declare that they have approved the trustees, report above Signed on behalf ol the charivs trustees Signalurelsl Full namgls) Mrs Henri8tta Mason FCCA Position {eg Secretary, Chairl ChairF*ll Tr8asurer Date 20 June 6 LT700001 (1st February 2017} ||Goudhurst & Kilndown PTFA
Summary Accounts for the year ended 30 August 2024| |---|---| |Opening Balance
Income:
Annual Events:
Christmas Market
Christmas Trees
London to Brighton Challenge
Dance-a-Thon
Dragon Boat Racing & fundraiser for play equipment from Paypal
Refreshments at Pantastic - KS2 Production|£15,060.83
Net
Fundraising
Total income
Raised
Expenses
£4,996.15
£1,365.82
£6,361.97
£323.25
£1,002.75
£1,326.00
£0.00
£0.00
£3,220.06
£0.00
£3,220.06
£0.00
£0.00
£0.00
£0.00| |* JOINT FETE *|£1,308.72
£5,938.13
£7,246.85| |Big Farn Fest - donation from parent
Grow your £1
Quiz Night
Sports Day
KS2 Production
Arts Festival
Village Fete June 2023 (more came in from joint committee than|£85.00
£430.00
£515.00
£0.00
£0.00
£1,326.68
£548.85
£1,875.53
£709.15
£295.30
£1,004.45
£436.36
£306.88
£743.24
£145.15
£137.95
£283.10
provided for!)
£527.29
£22.10
£549.39| |Village Fete June 2024|£5,134.72
£1,193.36
£6,328.08| |Ongoing Events:
Eco Kidz / Recycling Initiatives/ Easy Fundraising / Waitrose
Amazon Smile
Cake/Ice Cream Sales
Year 6 Leavers Fund - Donut Sale
Xmas Jumper / coat swop
Uniform Sales
One off Events:|£29,453.67
£13.31
0
£13.31
£0.00
£0.00
£2,388.75
£2,388.75
£223.20
£223.20
£0.00
£0.00
£16.00
0
£16.00
£2,641.26| |Donation from Interquest Group (UK) Limited - From Mrs Evans|Work & Johnson Family Trust
£10,250.00
£10,250.00| |School Disco
Class Photo donation from Ali Tuson
Grant from the Johnson Family for play equipment|£199.22
0
£199.22
£0.00
£0.00
£0.00
£0.00
£10,449.22| |Total Income this year|£31,303.01
£11,241.14
£42,544.15
£42,544.15| ||| |EXPENDITURE:
Contribution towards minibus
£10,000.00
Y6 Leavers Party - inflatables / legcy gift / sundries - funded by dragons den / stall at fete / donut sale and match funding
£1,842.92
Accelerated Reader - 50% contribution
£1,738.00
Pantomine Contribution & ice creams
£1,500.00
Contribution to Power Maths
£1,500.00|| |Trip Contributions 2024
£1,400.00
Welly Racks
£1,365.00
Cake Sale All years - Trip contribution
£883.34|| |Mothers Day Flowers / Fathers Day Chocolate
£877.52
Staff coats (funded from teachers tombola)
£625.00
Netball Posts
£422.00
Books for the library
£364.13
Whole School Christmas party, plus chocolate & ginger bread men for whole school
£346.25
Glockenspiels
£334.66
Minibus (fuel and maintenance)
£271.01|| |End of year party (donuts, entertainer & bubbles)
£236.96|| |Tile Painting
£235.00
Accounts Audit 2022-23
£180.00
Prizes and gifts (Christmas and end of school year)
£170.00
Parentkind subscription & PTFA insurance
£153.00
Whole school christmas lunch (crackers & table covering)
£131.71
PTFA Supplies (BBQ Gas)
£128.25
Buddy Magician
£120.00|| |Cake Sale Year R - Maths Resources
£107.00|| |Easter Chocolate
£104.40
Y5 Cake Sale - York Trust virtual session
£85.00|| |Cake Sale Year 5 - Books
£79.66|| |Bootfair expenses (event cancelled)
£78.00
Y5 Cake Sale - Books
£35.11
Hangers for clothing sales
£30.68|| |Total Expenditure
£25,344.60
£36,585.74|| ||| |RECONCILIATION
£21,019.24|| |Bank Balance
£28,199.34|| |Uncleared Cheques (1048 & 1052)
£8,920.79
Uncleared Bankings
£1,740.69
Cash
Balance Check
£21,019.24
Check
£0.00|| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees** Charity Name Goudhurst & Kilndown PTFA **On accounts for the year** 31[st] August 2024 **Charity no** 1028911 **ended (if any) Set out on pages** 1-7 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/08/2024 **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 20[th] June 2025 **Signed:** ~~Ne~~ **Name:** Henrietta Mason FCCA ~~CC~~ **Relevant professional** Association of Chartered Certified Accountants **qualification(s) or body (if any): Address:** Grey Cube Accounting Limited Broad Oak Farm, Horden, Cranbrook Kent, TN17 2NJ **Oct 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** 2 **IER**