STOCKLAND AND YARCOMBE PRESCHOOL
Charity Registration Number 1028897
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2023
| CONTENTS Trustees' report Independent examiner's report Receipts and payments account Statement of assets and liabilities |
PAGE |
|---|---|
| 1 - 7 8 - 9 10 11 |
Trustees' Annual Report for the period Period start date Period end date 01 09 2022 31 08 2023 From To
Section A Reference and administration details
Charity name STOCKLAND & YARCOMBE PRESCHOOL
Other names charity is known by Registered charity number (if any) 1028897
N/A
Charity's principal address Stockland Victory Hall
Stockland
Honiton Postcode EX14 9EF
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Haley Powell- Borge |
Chair Safeguarding Rep Heath and Safety Rep |
continued continued Appointed 21/09/2023 |
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| Charlotte Broom | Vice Chair | Resigned 14/09/2022 | ||
| Alice Foster-Key | Vice Chair | Appointed 14/09/2022 Resigned 30/10/2023 |
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| Emma Cousins | Secretary | Resigned 21/09/2023 | ||
| Christina Leppard | Fundraising Secretary |
Appointed 14/09/2022 Appointed 21/09/2023 |
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| Gemma Burrough | Treasurer Hall representative |
Resigned 21/09/2023 Resigned 21/09/2023 |
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| Emily Foxwell | Fundraising Treasurer |
Appointed 14/09/2022 Appointed 21/09/2023 |
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| Rosanne Derryman | Fundraising and social secretary |
Resigned 14/09/2022 | ||
| Sophie Bentley | Fundraising | Appointed 14/09/2022 Resigned 21/09/2023 |
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| Sophie Griffiths | Fundraising | Appointed 14/09/2022 Resigned 21/09/2023 |
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| Indie Miles | Health & Safety rep | Appointed 14/09/2022 Resigned 21/09/2023 |
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| Adrienne Sharland | Fundraising | Appointed 14/09/2022 | ||
| Nicholas Durant | Hall representative | Appointed 30/10/2023 | ||
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16 17 18 19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
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| Name of chief executive or names of senior staff members (Optional information) |
Section B Structure, governance and management
Description of the charity’s trusts
Constitution based on preschool Learning Alliance Type of governing document (eg. trust deed, constitution) Trust How the charity is constituted (eg. trust, association, company) Elected by membership annual at AGM Trustee selection methods (eg. appointed by, elected by)
Additional governance issues (Optional information)
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You may choose to include additional information, where relevant, about:
Full details of policies and procedures are available in operational plan and the constitution
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: A. Offering appropriate play, education and care facilities with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability B. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas C. Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit):
The Trustees have paid due regard to the public benefits guidance by the Charity Commission in deciding what activities Stockland and Yarcombe Preschool undertake.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The Preschool provides development and education opportunities to children in the local area primarily under statutory school age by offering Early years education five days a week with Friday being a morning of outdoor education in the Preschool garden and walks around the village which is fantastic for curricular enrichment. A baby and toddler session, run by parents, is offered on a Friday morning (9.30 – 11.30).
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
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Section D Achievements and performance
At the start of the academic year, September 2022, the preschool made a Summary of the main decision to open on a Tuesday as well as a Monday, Wednesday, achievements of the charity Thursday and Friday morning. This made a huge difference as the during the year preschool was open 5 days a week. Acting staffing continued to operate the preschool as it proved difficult to get interest in the managerial post. Financially we started the year in a more difficult position than the year before with funds needing to be transferred to the current account for staff wages! Despite this fundraising was off to a great start in the Autumn term and made the most profit. Events included; Pumpkin decorating, Christmas Cards, Christmas play refreshments, Christmas Grotto at the village market, penny crackers, Pub Quiz, Christmas children’s party and adult bingo. Some of the money raised was spent on outdoor equipment for the preschool garden. Toddler group seems to be running well with many regulars attending each week. With the corona virus limitations removed the toddler group is back to how it was before. In February the preschool garden project commenced. A team of volunteer parents together with staff dug holes, put up the wooden fence, planted bulbs and had a big tidy up of the garden. It looked brilliant and made all the fundraising seem so worth it. Spring term fundraising took the form of; a valentines cake sale held outside the village hall, Easter children’s bingo which was chaos but a great fundraiser which was jointly done with Stockland primary. Also a sunflower growing competition and bags2school. In May the preschool’s acting manager resigned and the acting deputy and other staff stepped up to help complete the academic year. Advertising for a new manager was commenced as a matter of urgency. In June the primary school announced they were being taken over by a different partnership and therefore the merge was yet again delayed as we need to await a decision from the new partnership. Summer term fundraising events included; Stockland Fair face painting, the duck race that we did jointly with the school and Yarcombe children’s fund. Some of the money was spent on the garden but also sensory items and ways of redecorating the inside of the preschool. The preschool had a summer outing to Axe Valley wildlife park which was a great success and enjoyed by all. Sports day was a lovely sunny day in July and a great way to end the term. Although historically the summer term is the most profitable, this year it was a challenge to get to the next academic year without transferring money from the savings account to the current account for wages. Unfortunately this did make for a difficult year end but with the hope that solutions can be found in the form of using the village hall less as children numbers in September are always the lowest of the academic year and more outside play as the preschool garden is complete. Also there are talks of opening on a Friday afternoon to encourage more families to use the preschool.
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Section D Achievements and erformance p 2022-2023 has been a challenging year financially, with staffing changes and the struggle to find a manager but as of September 2023 a new manger has been appointed and we look forward to all working together as a team, both staff and committee and continuing to make the preschool the brilliant place it is for the children to learn and grow. The merge will be considered again when the new partnership take over the primary school but for now the fantastic parents that make up the committee will work with the staff for another year.
Section E Financial review Cash reserves are accumulated when ever possible to cover potential Brief statement of the shortfall in future periods due to a decline in headcount. charity’s policy on reserves Details of any funds materially in deficit Further financial review details (Optional information)
Controls have been reviewed with an external examiner and You may choose to include recommendations implemented additional information, where relevant about: • the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Mrs E B Foxwell Signed on 11/06/24 @ 09:16 |
HPowell-Borge Signed on 12/06/24 @ 14:04 |
|---|---|---|
| Emily Foxwell |
Haley Powell-Borge |
|
Treasurer |
Chair | |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name STOCKLAND AND YARCOMBE PRESCHOOL members of
On accounts for the year 31 AUGUST 2023 Charity no 1028897 ended (if any) Set out on pages 10 TO 11 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2023.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
• the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Jane Jordan Date: ~~Signed on 12/06/24 @ 14:52~~ Name: MRS JANE JORDAN Relevant professional ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) qualification(s) or body (if any): Address: 17-18 LEACH ROAD CHARD BUSINESS PARK, CHARD, SOMERSET TA20 1FA
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Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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Stockland and Yarcombe Preschool
No 1028897
CC16a
Receipts and payments accounts
For the period 01-Sep-22 31-Aug-23 To from
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 34,691 13,678 504 67 3,662 21 695 53,318 - - - 53,318 39,190 9,686 1,648 7,191 585 743 587 - 614 60,244 - - - 60,244 - 6,926 - 15,591 8,665 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 34,691 13,678 504 67 3,662 21 695 - 53,318 - - - 53,318 39,190 9,686 1,648 7,191 585 743 587 - 614 60,244 - - - 60,244 - 6,926 |
Total funds to the nearest £ 34,691 13,678 504 67 3,662 21 695 - 53,318 - - - 53,318 39,190 9,686 1,648 7,191 585 743 587 - 614 60,244 - - - 60,244 - 6,926 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Funding | 34,691 | 32,255 | ||||
| Fees | 13,678 | 13,867 | ||||
| Toddlers | 504 | 519 | ||||
| Interest | 67 | 2 | ||||
| Fundraising | 3,662 | 1,704 | ||||
| Donations | 21 | 304 | ||||
| Other income | 695 | 135 | ||||
| - | ||||||
| Sub total(Gross income for AR) |
53,318 | 48,786 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 48,786 | ||||||
| Wages & HMRC | 39,190 | 33,797 | ||||
| Premises & Insurance | 9,686 | 8,928 | ||||
| Accountancy&payroll | 1,648 | 1,647 | ||||
| Equipment & consumables | 7,191 | 5,974 | ||||
| Training,uniforms & registrations | 585 | 829 | ||||
| Yoga,Music & sports activities | 743 | 508 | ||||
| Telephone & advertising | 587 | 680 | ||||
| Fee refunds | - | 100 | ||||
| Refreshments,donations & sundries | 614 | 951 | ||||
| **Sub total ** | 60,244 | 53,414 | ||||
| A4 Asset and investment purchases, (see table) |
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| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 53,414 | ||||||
| - 6,926 | - | - | - 6,926 | - 4,628 | ||
| - | - | - | - | - | ||
| 15,591 | - | - | 15,591 | 20,219 | ||
| 8,665 | - | - | 8,665 | 15,591 |
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Unrestricted funds Restricted funds to nearest £ to nearest £ 1,373 - 6,375 - 869 - 48 - - 8,665 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 1,350 - 40 - 110 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - Fund to which liability relates Amount due (optional) unrestricted 1,155 unrestricted 338 - - - 11 Print Name HaleyPowell-Borge Signature Emily Foxwell Accruals Other creditors Details Details HSBC community account Petty cash Other cash in hand PAYE/NI paid in advance Details HSBC money manager account HSBC fundraising account Details Total cash funds (agree balances with receipts and payments account(s)) Stockland fair Photo Fundraising Details Mrs E B Foxwell Signed on 11/06/24 @ 09:16 HPowell-Borge Signed on 12/06/24 @ 14:04 |
Endowment funds to nearest £ |
|---|---|---|
| - | ||
| - | ||
| - | ||
| - | ||
| OK | ||
| Endowment funds to nearest £ |
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| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| Current value (optional) |
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| Current value (optional) |
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| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| - | ||
| When due (optional) |
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| Date of approval |
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