STOCKLAND AND YARCOMBE PRESCHOOL
Charity Registration Number 1028897
UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2021
| CONTENTS Trustees' report Independent examiner's report Receipts and payments account Statement of assets and liabilities |
PAGE |
|---|---|
| 1 - 7 8 - 9 10 11 |
| Trustees' Annual Report | for theperiod | ||||||
| **From ** | Period start date | To | Period end date | ||||
| 01 | 09 | 2020 | 31 | 08 | 2021 |
Section A Reference and administration details
Charity name
STOCKLAND & YARCOMBE PRESCHOOL
Other names charity is known by
N/A
Registered charity number (if any) 1028897
Charity's principal address Stockland Victory Hall
Stockland
Honiton Postcode EX14 9EF
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| LucyShipley | Vice Chair | Resigned 16/09/2020 | ||
| PoppyJohnson | Chair | Resigned 16/09/2020 | ||
| Emma Cousins | Treasurer Secretary |
Resigned 16/09/2020 Appointed 16/09/2020 |
||
| LucyMorgan | Toddler rep | Resigned 18/09/2020 | ||
| Gemma Burrough | Hall representative Treasurer |
Continues Appointed 16/09/2020 |
||
| Charlotte Broom | Secretary Vice Chair |
Resigned 16/09/2020 Appointed 16/09/2020 |
||
| Haley Powell- Borge |
Chair SafeguardingRep |
Appointed 16/09/2020 Appointed 14/12/2020 |
||
| Rosanne Derryman | Fundraising secretary |
Continues | ||
| Natalie Edwards | Health & Safety representative Safeguarding rep |
16/09/20 to 14/12/2020 21/09/2020 to 14/12/2020 |
||
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19 20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution based on preschool Learning Alliance
- (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Elected by membership annual at AGM Trustee selection methods
(eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
Full details of policies and procedures are available in operational plan and the constitution
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage
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them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: A. Offering appropriate play, education and care facilities with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability B. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas C. Instigating and adhering to and furthering the aims and objectives of the Pre-school Learning Alliance
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Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit):
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
The pre-school runs the following: morning sessions on Mondays, Wednesdays, Thursdays and Fridays; lunch clubs on Mondays, Wednesdays and Thursdays; afternoon sessions on Mondays, Wednesdays and Thursdays. These sessions operate for children aged between 2 and 5 years old. A 'Baby & Toddler’ session is offered on Fridays (10am-12pm) for infants aged between 0 and 4 years old. Education is provided from the objectives set out in the Early Years Foundation Framework. Curricular enrichment is offered by a qualified yoga instructor and a specialist music teacher. Participation and assistance is encouraged from both Toddler and Preschool parents.
All staff are Level 3 Early Years qualified and receive regular safeguarding and first aid training.
Trustees have regard to the guidance on public benefit issued by the Charities Commission.
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
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Section D Achievements and performance
In September 2020 the Preschool reopened as per government guidance Summary of the main regarding Covid-19. All staff returned from furlough to provide 4 morning achievements of the charity sessions, 3 lunch club sessions and 3 afternoon sessions for children during the year with the hope that this would be for the 38 weeks of the year. Toddler group sessions were in discussion but not up and running due to restrictions. We received the National Lottery Coronavirus Community Recovery Fund money in September 2020 of £5,850, which was crucial for the preschool, as due to closure, the Autumn term forecast payment was only £320. Thanks to this money and the fact that we were open again, meant that we received our regular child funding from DCC and were able to transfer £5,000 into the savings account, making the total savings £10,304. We also had to use fundraising money to pay for staff wages in September, which thanks to the lottery funding enabled us to replenish this in October 2020. The last of the grant money received from Tesco Groundwork was received in September 2020 and was used for outdoor equipment for the preschool garden and fresh air Friday sessions. Although more financially positive, Covid-19 cases increased very highly over the Christmas period and the government announced school closure at the beginning of January – however this did not include Early Year settings so the preschool was to remain open. It was decided at a staff/committee meeting that we would open a week later than originally planned to allow time for any Covid cases within the preschool families to become apparent before returning to preschool. We reopened on the 11[th] January and therefore lost a small amount of funding due to the weeks closure. Some families chose to keep their children at home but on the busiest day we had 12 children, this steadily increased as we moved to February half term and 22 children on the register by the end of the year. The Autumn term fundraising events included: pumpkin decorating, Christmas cards, Pub quiz, Christmas draw and play, virtual Santa, penny crackers and a very well supported Father Christmas drive by. This was our most successful fundraising term with more than £1,000 raised. Some of this was spent on sports equipment, table top items, water tray and balance bike for the children. In February 2021, discussions started with Stockland Academy School about a possible merge between the preschool and the school. The discussions started to try and secure the future of the preschool regarding finances and it being volunteer committee run by parents of the preschool. It was hoped to be complete by September 2021. April 2021 saw the restarting of toddler group after extensive risk assessment. Government guidance allowed 15 adults excluding the leaders to attend. It started slowly with 8 adults at the first session but soon became busier and by June we had 20 adults attending with their children (guidance was up to 30 adults). Spring and Summer fundraising included: Egg decorating, and Easter treasure hunt and Bags to School money. Our preschool manager went off on long term sickness in May and resigned in July with the deputy manager acting manager and increasing bank staff hours to cover for the remaining summer term.
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Section D Achievements and erformance p
In June the preschool had a trip to Ferne Animal Sanctuary and July saw Sports Day and end of year gifts for the school leavers which was a lovely end to the academic year. Preschool can look forward to a 2021-22 with pride in having weathered challenging conditions and resolution to manage the ongoing pandemic, keeping the children safe, inspired and happy.
Section E Financial review
Cash reserves are accumulated when ever possible to cover potential Brief statement of the shortfall in future periods due to a decline in headcount. charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
Controls have been reviewed with an external examiner and You may choose to include recommendations implemented additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
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Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
GlBurrough ~~Sined on 27/04/22 @ 21:44~~ |
HPowell-Borge ~~Sined on 27/04/22 @ 21:51~~ |
|---|---|---|
| Gemma Burrough ~~g~~ |
Haley Powell-Borge ~~g~~ |
|
Treasurer |
Chair | |
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name STOCKLAND AND YARCOMBE PRESCHOOL members of
On accounts for the year 31 AUGUST 2021 Charity no 1028897 ended (if any) Set out on pages 10 TO 11 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2021.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
• the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Signed: Lentells Date: ~~Countersigned on 28/04/22 @ 08:01~~ Name: MRS JANE JORDAN Relevant professional ASSOCIATION OF CHARTERED CERTIFIED ACCOUNTANTS (ACCA) qualification(s) or body (if any): Address: 17-18 LEACH ROAD CHARD BUSINESS PARK, CHARD, SOMERSET TA20 1FA
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Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
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Stockland and Yarcombe Preschool No 1028897 Receipts and payments accounts CC16a For the period 01-Sep-20 31-Aug-21 To from
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 43,638 7,069 254 1 1,954 110 - 335 5,850 59,211 - - - 59,211 31,879 8,635 1,791 1,550 535 - 304 155 1,303 46,152 - - - 46,152 13,059 - 7,160 20,219 |
Restricted funds to the nearest £ - - - - - 1,100 - - 1,100 - - - 1,100 - - - 1,514 - - - - - 1,514 - - - 1,514 - 414 - 414 - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 43,638 7,069 254 1 1,954 1,210 - 335 5,850 60,311 - - - 60,311 31,879 8,635 1,791 3,064 535 - 304 155 1,303 47,666 - - - 47,666 12,645 |
Total funds to the nearest £ 43,638 7,069 254 1 1,954 1,210 - 335 5,850 60,311 - - - 60,311 31,879 8,635 1,791 3,064 535 - 304 155 1,303 47,666 - - - 47,666 12,645 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Funding | 43,638 | 22,269 | ||||
| Fees | 7,069 | 10,579 | ||||
| Toddlers | 254 | 431 | ||||
| Interest | 1 | 10 | ||||
| Fundraising | 1,954 | 1,018 | ||||
| Donations | 110 | 4,620 | ||||
| Job rentention schemegrant | - | 3,057 | ||||
| Other income | 335 | 44 | ||||
| Coronavirus communitysupport fund | 5,850 | |||||
| Sub total(Gross income for AR) |
59,211 | 42,028 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 42,028 | ||||||
| Wages & HMRC | 31,879 | 27,594 | ||||
| Premises & Insurance | 8,635 | 5,587 | ||||
| Accountancy&payroll | 1,791 | 1,634 | ||||
| Equipment & consumables | 1,550 | 3,518 | ||||
| Training,uniforms & registrations | 535 | 400 | ||||
| Yoga,Music & sports activities | - | 180 | ||||
| Telephone & advertising | 304 | 705 | ||||
| Fee refunds | 155 | - | ||||
| Refreshments,donations & sundries | 1,303 | 440 | ||||
| **Sub total ** | 46,152 | 40,058 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 40,058 | ||||||
| 13,059 | - 414 | - | 12,645 | 1,970 | ||
| - | - | - | - | - | ||
| 7,160 | 414 | - | 7,574 | 5,604 | ||
| 20,219 | - | - | 20,219 | 7,574 |
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Total cash funds (agree balances with receipts and payments account(s)) Debtors - fees Devon County Council funding HSBC community account Petty cash Other cash in hand Photo Fundraising Details HSBC money manager account HSBC fundraising account Details Accruals Details Paye/NI deductions payable Other creditors Signature ~~11~~ GlBurrough Signed on 27/04/22 @ 21:44 HPowell-Borge ~~Signed on 27/04/22 @ 21:51~~ |
Unrestricted funds Restricted funds to nearest £ to nearest £ 8,964 - 10,305 - 950 - - - - - 20,219 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 289 - 21 - 100 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) unrestricted 77 unrestricted 51 unrestricted 1,294 - - Print Name HaleyPowell-Borge GemmaBurrough |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
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| Current value (optional) |
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| Current value (optional) |
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| When due (optional) |
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| Date of approval |
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