Trustees' Annual Report
For the period
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From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1
Section A Reference and administration details
Charity name 1st Ryde 1st Binstead Scout Group
Other names the charity is known by
Registered charity number (if any) 1 0 2 8 8 7 7
HQ registration number
Charity’s principal address The Scout Hut
Drill Hall Lane
Binstead, Isle of Wight
Postcode P O 3 3 3 N Q
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Names of the charity trustees who manage the charity
(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)
Dates acted if not Trustee Name Office (if any) for whole year 1 Suzanne Stant Chair 2 Clare Baldwin Secretary 3 Paul Beazer Treasurer 4 Lisa Baker Group Scout Leader 5 Ben Cooke Scout Leader 6 Kirstie Reynolds Assistant Cub Leader 7
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.
How the charity is constituted
The Group is a trust established under its rules which are common to all Scouts.
Trustee selection methods
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
Additional governance issues
The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.
The Committee consists of 3 independent representatives,
| p p Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the frst 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group fnance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
p p Chair, Treasurer and Secretary together with the Group Scout Leaders, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets every 3 months. Members of the Executive Committee complete_'Essential_ _Information for Executive Committee'_training within the frst 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group fnance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. |
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| Section B Structure, governance and management (continued) |
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| Risk and Internal Control The Group Executive Committee has identifed the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identifed are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufcient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risk and Internal Control The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure |
that insurable risks are covered.
| Section C Objectives and activities |
Section C Objectives and activities |
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| Policy on grantmaking Public beneft statement The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual refection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects 1st Ryde provide scouting activities and provision for local young people and is open to all. The Group supports the Leaders to ensure they run active programmes relevant to the Values and Scouting and using the Scout Method. The Group supports Leaders and Young Leaders in completing their training. The Group is not a grantmaking organisation but is able to assist individuals to participate in scouting activities where they may not otherise be able to because of their families fnancial situations or an unexpected change in their circumstances. The Group meets the Charity Commission's public beneft criteria under both the advancement of education and the advancement of citizenship or community development headings. |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive diference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual refection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
| Section D Achievements and performance |
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| Summary of the main achievements of the charity during the year All sections (Beavers, Cubs and Scouts) continued to scout during COVID lockdown via Zoom and reopened, when allowed, with minimum loss to membership numbers. |
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| Section E Financial Review |
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| Reserves Policy |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.
Investment Policy
The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies.
Section F
Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
Member recruitment - both young people and adult volunteers. Expand learning for volunteers through Scout Association training and permits (tomahawks, archery, kayaking). Reburbishment of outside area (including road and car park), refurbishment of kitchen area and installation of a bouldering wall inside all of which were put on hold due to COVID and lockdowns.
Section G
Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s)
Position (eg Secretary, Chair)
Date D D M M Y Y
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1st Ryde 1st Binstead Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/04/2020 | To | 31/03/2021 | |
| Receipts and payments | ||||
| Receipts | 2020-2021 Unrestricted funds £ 5580.00 3120.00 2460.00 0.00 0.00 0.00 4115.83 0.00 0.00 0.00 0.00 6575.83 0.00 18335.00 18335.00 0.00 0.00 17.07 0.00 17.07 3.45 0.00 0.00 154.00 0.00 157.45 25085.35 25085.35 |
2019-2020 Unrestricted funds £ |
||
| Donations, legacies and similar income | ||||
| Membership subscriptions | 5580.00 | 8940.00 | ||
| Less:Membership subscriptions paid on (National/County/Area/District) | 3120.00 | 2956.50 | ||
| Net membership subscriptions retained | 2460.00 | 5983.50 | ||
| Donations | 0.00 | 0.00 | ||
| Camp Deposits | 0.00 | 222.00 | ||
| Legacies | 0.00 | 0.00 | ||
| Gift Aid | 4115.83 | 0.00 | ||
| Uniform Sales | 0.00 | 100.00 | ||
| East Wight District Refunds | 0.00 | 404.34 | ||
| Essex Jambouree | 0.00 | 300.00 | ||
| Other similar income | 0.00 | 0.00 | ||
| Sub total | 6575.83 | 7009.84 | ||
| Grants | ||||
| Maintenenace grant | 0.00 | 0.00 | ||
| Other grants | 18335.00 | 0.00 | ||
| Sub total | 18335.00 | 0.00 | ||
| Fundraising (gross) | ||||
| Raffle | 0.00 | 0.00 | ||
| Bucket Collections | 0.00 | 0.00 | ||
| Easy Fundraising | 17.07 | 0.00 | ||
| Other fundraising activities | 0.00 | 0.00 | ||
| Sub total | 17.07 | 0.00 | ||
| Investment income | ||||
| Bank interest | 3.45 | 1.33 | ||
| Building Society interest | 0.00 | 0.00 | ||
| The Scout Association Short Term Investment Service | 0.00 | 0.00 | ||
| Property Rent income | 154.00 | 1316.50 | ||
| Other investment income | 0.00 | 0.00 | ||
| Sub total | 157.45 | 1317.83 | ||
| Total Gross Income Asset and investment sales, etc. Total receipts |
||||
| 8327.67 | ||||
| 0.00 | ||||
| 25085.35 | 8327.67 |
1 LT700002 (1st January 2017)
1st Ryde 1st Binstead Scout Group Receipts and Payments Account
| Year start date | Year start date | Year end date | ||
|---|---|---|---|---|
| For the year from |
01/04/2020 | To | 31/03/2021 | |
| Receipts and payments | ||||
| Payments | 2020-2021 Unrestricted funds £ 0.00 0.00 0.00 0.00 274.12 1044.00 393.71 1756.18 154.04 50.00 0.00 0.00 654.72 0.00 110.34 0.00 218.93 17439.00 0.00 22095.04 0.00 0.00 0.00 0.00 0.00 22095.04 0.00 22095.04 2990.31 0.00 2990.31 |
2019-2020 Unrestricted funds £ |
||
| Charitable Payments | ||||
| Youth programme and activities | 0.00 | 0.00 | ||
| Adult support and training | 0.00 | 35.00 | ||
| Rent | 0.00 | 0.00 | ||
| District Loan | 0.00 | 0.00 | ||
| Water and Sewerage | 274.12 | 239.84 | ||
| Electricity and Gas | 1044.00 | 474.00 | ||
| Phone & Broadband | 393.71 | 363.59 | ||
| Insurance | 1756.18 | 1719.85 | ||
| Repairs and Renewals | 154.04 | 1563.90 | ||
| Materials and equipment | 50.00 | 1204.40 | ||
| Printing and photocopying | 0.00 | 0.00 | ||
| Contribution to camp costs | 0.00 | 0.00 | ||
| Uniforms | 654.72 | 884.40 | ||
| AGM and trustee expenses | 0.00 | 0.00 | ||
| OSM Subs | 110.34 | 109.50 | ||
| Camp Expenses | 0.00 | 0.00 | ||
| Other | 218.93 | 2384.43 | ||
| Payment to Bus Bank Account | 17439.00 | 1200.00 | ||
| Donations | 0.00 | 0.00 | ||
| Sub total | 22095.04 | 10178.91 | ||
| Fundraising expenses | ||||
| Detail 1 | 0.00 | 0.00 | ||
| Detail 2 | 0.00 | 0.00 | ||
| Detail 3 | 0.00 | 0.00 | ||
| Other fundraising costs | 0.00 | 0.00 | ||
| Sub total | 0.00 | 0.00 | ||
| Total Gross Expenditure Asset and investment purchases, etc. Total payments Net of receipts/(payments) Cash funds last year end Cash funds this year end |
||||
| 10178.91 | ||||
| 0.00 | ||||
| 10178.91 | ||||
| 2990.31 | -1851.24 | |||
| 0.00 | 0.00 | |||
| 2990.31 | -1851.24 |
2 LT700002 (1st January 2017)
Statement of assets and liabilities at the end of the year
| 2020-2021 Unrestricted funds £ 8030.00 20744.69 0.00 0.00 0.00 28774.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 |
2019-2020 Unrestricted funds £ |
|
|---|---|---|
| Cash funds | ||
| Bank current account | 8030.00 | 5043.14 |
| Bank deposit account | 20744.69 | 3302.24 |
| Building society account | 0.00 | 0.00 |
| The Scout Association Short Term Investment Service | 0.00 | 0.00 |
| Cash/Floats | 0.00 | 0.00 |
| Total cash funds | 28774.69 | 8345.38 |
| Other monetary assets | ||
| Tax claim | 0.00 | 0.00 |
| Debts due from the County/Area/District/Group | 0.00 | 0.00 |
| Insurance claim | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Investment assets | ||
| Investment property - detail | 0.00 | 0.00 |
| Quoted investments | 0.00 | 0.00 |
| Other investments - detail | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Non monetary assets for charity's own use | ||
| Badge stock | 0.00 | 0.00 |
| Shop stock | 0.00 | 0.00 |
| Other stock | 0.00 | 0.00 |
| Land and buildings | 0.00 | 0.00 |
| Motor vehicles | 0.00 | 0.00 |
| Scouting equipment, furniture etc | 0.00 | 0.00 |
| Other | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
| Liabilities | ||
| Accounts not yet paid | 0.00 | 0.00 |
| Expenses incurred but not invoiced | 0.00 | 0.00 |
| Subscriptions not yet paid | 0.00 | 0.00 |
| Loan - detail | 0.00 | 0.00 |
| Other liabilities | 0.00 | 0.00 |
| Sub total | 0.00 | 0.00 |
Contingent liabilities and future obligations
The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on Xth X 200X (the date of the Executive Committee meeting that approved the accounts) and signed on their behalf by
| behalf by | |
|---|---|
| Signature | Print Name |
| Catherine Cousins - Chair | |
| Paul Beazer - Treasurer |
3 LT700002 (1st January 2017)
Independent examlnerfs report to the trustees of tst Rwe 1st Blnstead Scout Group I report to thè trtee50n my vJaMIn3n of theCOUnts of the tst Ryde tst Blnstead Scout Group forthe year ènded 31 March 2021. Responslbilltles and basis of report As the charity trustee5 of the 1st Ryde 1st Binstead Stout Group you are resKK)nsible forthe preparation of the atcounts in accordarKe with the requirements ol the tharities kt 20111'theAcei. I report In respect of my examlnation of the 1st Ryde 1st Blnstead Scout Group acctyJnt5carrled out under settion 145 of the 2011 Art and in carryingout my examinatitjn I have followed all the appl¢cable Dlrectkjns 8lven bythe Charity Commlsslon undÈr5ectton 14515llbl of the Act. Independent examlnerfs ststement I have completed my examinatlon. I confirm that no maertal matters h•e come to my attentlon In connectlon with the examinatlon 8ivlng me cause to believe that Trn any material respett: accounting records werè not kèpt in respect of the 1st Ryde 1st 8lnstead Scout Group as requlrtd by sectlon 130 of the Act,. or the Kcounts do not xcord w6th those record& I have no concerns and have come across no other matters In nnect)n wtth the examinatjon to whlch attentlon should be drawn In thls report In order to enable a pmper understandln8of the xcounts to be oached. Slgned.. Name.. Mlchele Hood Relevant professional qvalllkauon or membershlp of profes510n bodles: Chartered Tax Advlser, member of Chartered InStut* of Taxation AdofÈ$5'. 21 Queens Road, Ryd¢ tsleof Wl8hL P033 38G DatÈ.' 16 March 2022