Pilton Prtrschool AGM - Thursd ie Nov mber 2024 7:30 Present: Sophie Kenny-Levick (Chairperson), Teresa England {minutesl, Hannah Johnson, Emma Davies-Fallon, Ken Cleaver (via video), Lucy Clark, Flora Palmer elcome. Introdurtions & Apologies phie Kenny-Levick opened the meeting at 7:30pm with a welcome to all present and introductions. olo ies: Jason Turner (standing down as Treasurer). inutes of the revious AGM he minutes from the 2023 AGM were shared at the meeting and approved by all. erson's Report ophie Kenny-Levick read the Chairperson's Report, attached as an Appendix to these minutes. ana er's Re ort Hannah Johnson gave the Manager's Report, attached as an Appendix to these minutes. ccounts & Treasurerfs Re ort eresa England read the Treasurer's Report and Accounts, attached as an Appendix to these minutes. nk ccount mandats & si e resolve that: if Mc a(k] or remoi e A￿￿)rised si￿￿10nes in ":Add or Rcmoi c Autmriscd sIg￿lI0nes section on the About Troll rcqucsi"" page of this fornL the Bank" Upla￿ our accordu￿1) for the accounts H'e specifv" in this forni s "About i'our business sectson if s5'e change tlr Signing Rules in -Clwnge the SigDillg Rules on tk Math." section on the "About Trour request, page of this lonn. the Bank will We our marthie accordingl! for the xcounts we specify" in thi's fortn's '"About 'our business section and th¢ current mandate continu¢ a5 aurDd¢(L natories ignatories to be removed.. Joy James, Jason Turner ignatories to be added: Sophie Kenny-Levick, Lucy aark nde endent Examination for Cha Commission Nicola Hooper was appointed to undertake the Independent Exarnination of the 2023-2024 accounts. This revie as completed on 3011012024 and the report was circulated to the outgoing committee prior to the meeting. ppointment of Officers and Committee Members brief explanation of the elertion process and the Officer's roles was given. ROLE OMINEE ROPOSED BY hairperson ice Chairperson (parent) ecretary (parent) reasurer Iparentl ember ffiliate Members phie Kenny-Levick en Cleaver mma Davies-Fallon ucy aark IFlora Palrner annah Johnson eresa England annah Johnson, Teresa England seconded phie Kenny-Levick, Hannah Johnson seconded phie Kenny-Levick, Hannah Johnson seconded Hannah Johnson, Sophie Kenny-Levick seconded eresa England, Emma Davies-Fallon n/a- continuing in role) n/a- continuing in role) n/a- continuing in role) Nominated person for Ofsted, afeguarding Representative nin of the Constitution he Constitution was signed by the Chair and Secretsry. annah Johnson phie Kenny-Levick ny other Business 11 committee members were asked to sign Confidentiality and Medical Declaration Consent forms at the end of th eeting. New committee members will need to have a photo taken for our noticeboardlwebsite. annah Johnson informed the new cornrnittee rnernbers that a 'WhatsApp' messaging group is usually used for the urposes of quick communiGltion where urgent decisions or notrfications were needed. The old group will be rchived and a new one set up for the new comrnittee. Everyone agreed to be part of the messaging group. here being nofurther businessthe Chairperson thanked all for attendin and declared the meeting closed at 8:30pm. endices l. Chairperson's Report 2. Treasurer's Report 3. Manager's Report Signed.. Date: (Existing Authorised Signatory 11 Hannah Johnson, Manager & Trustee Signed: Date: (Existing Authorised Signatory 2) Teresa England, Business Manager & Trustee Signed: Date: (New Authorised Signatory) Sophie Kenny-Lewck, Chairperson ## **Profit and Loss** ## **Pilton Pre-school** ## **For the year ended 31 August 2024** |**Profit and Loss**
**Pilton Pre-school**
**For the year ended 31 August 2024**|| |---|---| ||**2024**| |**Turnover**|| |Donations|209.72| |Fees|26,921.69| |Funding EYES|82,846.24| |Fundraising|13,091.00| |Grants|6,630.84| |Interest Income|1,221.41| |Other Revenue|1,584.16| |**Total Turnover**|**132,505.06**| |**Gross Profit**|**132,505.06**| |**Administrative Costs**|| |Advertising & Marketing|397.42| |Audit & Accountancy fees|1,289.49| |Bank Fees|68.81| |Enrichment Courses|1,482.35| |Entertainment-100% business|49.05| |Fundraising Expenses|(57.64)| |Grant Expenditure|1,294.81| |Insurance|866.89| |IT Software and Consumables|198.38| |Legal Expenses|80.96| |Ofsted|50.00| |Pensions Costs|3,135.72| |Postage, Freight & Courier|11.00| |Printing & Stationery|94.76| |Rent|3,900.00| |Repairs & Maintenance|3,206.89| |Resource consumables|4,114.04| |Salaries|95,045.68| |Staff Training|878.00| |Staff Uniform|68.86| |Staff Welfare + Travel|1,439.00| |Subscriptions|234.56| |Telephone & Internet|359.87| |Waste|899.02| |**Total Administrative Costs**|**119,107.92**| |**Operating Profit**|**13,397.14**| |**Profit on Ordinary Activities Before Taxation**|**13,397.14**| |**Profit after Taxation**|**13,397.14**| Profit and Loss Pilton Pre-school 18 Nov 2024 Page 1 of 1 ## **Balance Sheet** ## **Pilton Pre-school** ## **As at 31 August 2024** |**Balance Sheet**
**Pilton Pre-school**
**As at 31 August 2024**|**Balance Sheet**
**Pilton Pre-school**
**As at 31 August 2024**| |---|---| |**31 AUG 2024**|| |**Fixed Assets**|| ||**Tangible Assets**| ||Computer Equipment
3,704.80| ||Office Equipment
5,650.45| ||**Total Tangible Assets**
**9,355.25**| |**Total Fixed Assets**
**9,355.25**
**Current Assets**|| ||**Cash at bank and in hand**| ||Petty Cash
51.18| ||Pilton Preschool
3,160.28| ||Pilton Preschool Reserve a/c
76,188.22| ||**Total Cash at bank and in hand**
**79,399.68**| ||Accounts Receivable
10.20| ||Less Provision for Doubtful Debts
66.90| |**Total Current Assets**
**79,476.78**
**Creditors: amounts falling due withinone year**|| |Accounts Payable
3,136.66|| |Income in Advance
390.00|| |Rounding
0.02|| |**Total Creditors: amounts falling due within one year**
**3,526.68**|| |**Net Current Assets (Liabilities)**
**75,950.10**|| |**Total Assets less Current Liabilities**
**85,305.35**|| |**Net Assets**
**85,305.35**
**Capital and Reserves**|| |Current Year Earnings
13,397.14|| |Retained Earnings
71,908.21|| |**Total Capital and Reserves**
**85,305.35**|| 18 Nov 2024 Page 1 of 1 Balance Sheet Pilton Pre-school **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Pilton Preschool **On accounts for the year** 31[st] August 2024 **Charity no** 1028845 **ended (if any) Set out on pages** 2 2 (remember to include the page numbers of additional sheets) ## **Respective responsibilities of trustees and examiner** The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed _._ ## It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. **Basis of independent examiner’s statement** My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below. **Independent** In connection with my examination, no matter has come to my attention **examiner's statement** (other than that disclosed below *) 1. which gives me reasonable cause to believe that in, any material respect, the requirements: - to keep accounting records in accordance with section 130 of the Charities Act; and - to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act - have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ ## **Signed:** Nicola Hooper **Date:** 30/10/2024 **Name:** NICOLA HOOPER **IER** 1 **Relevant professional** FMAAT **qualification(s) or body (if any):** **Address:** 21 CHERRY TREE CLOSE EXETER DEVON EX4 5AT **Section B Disclosure** Only complete if the examiner needs to highlight material problems.(E.g. accounting records have not been kept in accordance with s132 of the Charities’ Act 2011 and those accounts do not comply with the requirements of the 2008 Regulations setting out the form and content of charity accounts; any material expenditure or action which appears not to be in accordance with the trusts of the charity; any failure to be provided with information and explanations by any past or present trustee, officer or employee; and any material consistency between the accounts and the trustees’ annual report.) **IER** 2 **Give here brief details of any items that the examiner wishes to disclose** . **IER** 3