## **Nutley Preschool Playgroup** ## **Annual General Meeting 2025** Monday 17th November at 8pm Easton Room, Nutley War Memorial Hall ## **Minutes** ## **Attendees:** Rebecca Padgham Mayann Venus Laura Samuelsson Polly Cosham Emma Martin Julia Mitchell Maxine Phair Amy Ferguson ## **Apologies:** Vicky Price Alice Lindley Sarah Deegan ## **Approval of previous AGM minutes from 21st October 2024:** MP & PC ## **Chairperson’s report including Trustees report:** As members of the Preschool Management Committee the following people were all Trustees of the Charity (1028830) as of today- 17th November 2025 - Chair – Amy Ferguson - Secretary – Alice Lindley - Treasurer – Polly Cosham - Committee Member – Victoria Price - Committee Member – Rebecca Padgham - Committee Member – Maxine Phair Unusually, we had a Committee restructure mid-year, in February 2025. Maxine Phair stepped down as Chair and Amy Ferguson was voted in as Chair, via an AdHoc Committee Meeting. Alice Lindley was also voted in as Secretary. Jade Cafferkey and Jessica Feakins stepped down and Maxine Phair and Rebecca Padgham were voted in as Trustees. This formed the five Trustees of the Committee, as per our constitution, complying with the Charities Commission regulations. The following people are stepping down from the Committee today: - Maxine Phair - Alice Lindley ## **Staff Details:** In the academic year of 2024/25 we have had the following staff members: - Manager & SENCO – Jessica Wright - Deputy Manager – Jenny Dyer - Early Years Co-Ordinator – Georgia Waite - Preschool Assistant - Lisa Bills - Preschool Assistant- Emma Martin - Preschool Assistant - Louise McLeary - Bank Staff – Wendy Breeze - Bank Staff – Pauline Reardon At the start of the academic year 2025/26 we had the following staff: - Manager & SENCO – Jessica Wright (Mat leave) - Manager (Maternity Cover)- Emma Martin - Deputy Manager – Jenny Dyer - Early Years Co-Ordinator – Georgia Waite - Preschool Assistant & SENCO - Lisa Bills - Preschool Assistant – Louise Mcleary - Bank Staff- Pauline Reardon - Bank Staff – Wendy Breeze Jessica Wright went on maternity leave in June 2025, when Emma Martin stepped into the role of Maternity Cover Preschool Manager. Jenny Dyer, Deputy Preschool Manager resigned on Friday 14th November, providing 2 weeks notice. Pauline Reardon has agreed to be acting Deputy until we break up for Christmas. She has the relevant qualifications and experience for this role. The job is currently advertised. One interview has already been arranged. **Overview/Past Year Review:** We started the academic year 2024/25 with 21 children and finished with 27 children on the register, 12 of which were rising 5’s. The staff have worked tirelessly over the last year to continue to make sure that the Preschool has run smoothly and been accommodating for all the children. We have continued to open for 30 hours per week, aligning our terms with East Sussex term dates, to all families, including all funding options including 2 year old funding and we are still a member of the tax-free childcare government scheme. Tiny Tekkers continued last year. We stopped Music Bus, as we were encouraged by our East Sussex Sufficiency Officer to do more music and singing-based activities ourselves. We had success with the events we have managed to run this year, the Christmas Market of 2024 was very successful, as always, and our stall at the Nutley Village Fete. We have stopped the Bunny Hunt at Babylon, after many years and joined forces with the Nutley CE Primary School to do an Easter Fun Day, which was fantastic and will become a regular event for us. I would like to add a big thank you to everyone who came along and supported all events and also those who helped on the day. We are excited for our upcoming events this year; our Christmas Market and the children’s Christmas play and visit from Father Christmas. For this academic year, we started with 16 children on the register, and we have already had a number of new enquiries for potential new starters. The on-going aim is to have 30 children on the register by the summer term with a minimum still of 6 hours each (2 sessions). As mentioned, this year we say goodbye to Maxine Phair and Alice Lindley, who have both been instrumental in the running of the Preschool. We’ve faced a tough few years with recruitment and all involved have really given up their time and efforts to contribute and for that I am very thankful. I am happy to announce we will be officially electing 4 members onto the committee today, all of which have agreed to be Trustees also. Finally, on behalf of the preschool and personally, I would like to thank all the committee, the staff and parents for their continued hard work to ensure Nutley Preschool is a wonderful setting to be a part of and a growing asset to our community. ## **Manager’s report** On behalf of the staff and myself I would like to start by thanking the Committee, old and new for their ongoing support. At the end of the last academic year we finished with 27 children, 12 of which were school starters. We have started back with 17 children. 3 new starters since September. We have 1 new starter confirmed for January and another for April, both 2 year olds. We have created an advert, which has been shared to social media, feeder schools and within the local committee. Hopefully this will make Little Deers more known in the local area. Since September we have focused on outings to the forest, to engage in outside learning and to expand the children's knowledge and understanding of the world around them. We are also creating more opportunities for the children to become involved with their local community, visiting the bakers for bread, joining the school for their Harvest service and inviting Rev Ben into Pre School. Our last Ofsted inspection suggested that Little Deers should get more involved in our local community, so we will continue to look for opportunities to do this. Each term we are basing our learning around a book. We are also following children’s interests and creating activities and opportunities relating to these. The children are still enjoying Tiny Tekkers every other week. I am currently Designated Safeguarding Lead having completed my training in July, with Lisa as Deputy Safeguarding Lead. Lisa has taken on the SENCO roll, with both her and I completing our training. I have undertaken training this month to increase my understanding of the 2 year old lead role. Myself and Georgia have recently renewed our First Aid training. Louise is continuing on the experience based route, this will enable her to be counted in level 3 ratios. All staff have completed the necessary safeguarding training. I would like to finish by thanking Amy, Polly and the rest of the committee for everything they have done for the Preschool and the support they have shown me. Thank You. ## **Treasurer’s report** **NUTLEY PRE SCHOOL PLAYGROUP** **RECEIPTS & PAYMENTS ACCOUNT** ## **PERIOD ENDED 31/08/25** |**PERIOD ENDED**
**31/08/25**||||| |---|---|---|---|---| |**Average Child**
**Numbers**
**Daily Funded hours **
**Daily Non Funded**
**Hours**
**RECEIPTS**
**EDUCATION GRANT **
**FEES**
**FUND RAISING**
**DONATIONS**
**OTHER INCOME**
**PAYMENTS**
**STAFF COSTS**
**HALL RENTAL**
**SOFTWARE**
**EQUIPMENT**
**TUTORS/ENTERTAIN**
**MENT**
**MISCELLANEOUS**
**TRAINING/DBS/VETT**
**ING**
**GARDEN MAINT**
**REFRESHMENTS**
**INSURANCE**
**ADVERTISING**|**Notes**|||| |||||**72**| |**Gifts**
**CRAFT**
**STATIONERY**
**Rising 5's**
**TOTAL EXPENDITURE **
**SURPLUS/(DEFICIT)**
**TO DATE**
**FUNDS BROUGHT**
**FORWARD**
**SURPLUS/(DEFICIT)**
**ABOVE**
**FUNDS CARRIED**
**FORWARD**|||**962**
**270**
**544**
**117**
**91,063 **
**6,776**|| |---|---|---|---|---| |||||| |||||| |||||| |||||| ||||**24,281 **
**6,776 **
**31,057 **|| **NUTLEY PRE SCHOOL PLAYGRO UP RECEIPTS & PAYMEN TS ACCOUN T FOR THE YEAR ENDED 31st August 2025 Notes** **1. Education Grant and Fees** **These are based on the following child numbers and Non Funded Fees:-** |**Term**
**Autumn**
**Term 1 **
**Winter**
**Term 2 **
**Spring**
**Term 3 **
**Spring**
**Term 4 **
**Summer**
**Term 5 **
**Summer**
**Term 6 **
**Unpaid/D**
**eposits**
**Funded**
**Fees**
**Total**
**Funding**
**EYEE**
**Non**
**Funded**
**Fees**||||||||||**TOTAL **|**TOTAL **|| |---|---|---|---|---|---|---|---|---|---|---|---|---| ||**2**
**year**
**s**
**3+**
**year**
**s**
**Total**
**Child**
**Child**
**Childre**||**Funde**
**d**

**Hrs**|**Non**
**Funde**
**d**
**Hrs**
**273**
**39**
**100**
**498**
**355**
**546**|**Non**
**Funde**
**d**
**Snack**
**Gift**
**Fees**
**Fee**
**Fee**
**1,315 440**
**53**
**1,604 425**
**55**
**2,242 392**
**60**
**2,858 450**
**60**
**2,045 386**
**70**
**3,137 541**
**68**||||**Additio**|**Non**
**Funded**
**Fees**|**Day**|**Total**
**Avera**
**ge**
**Numb**| ||||||||||**nal**
**Fee**
**726**
**347**
**290**
**500**
**469**
**762**||**s**
**38**
**34**
**36**
**30**
**23**
**34**|| ||**ren**
**ren**
**n**
**9**
**12**
**21**
**12**
**10**
**22**
**12**
**12**
**24**
**12**
**12**
**24**
**9**
**19**
**28**
**8**
**19**
**27**|||||||||||**ers**
**4.09**
**3.84**
**4.43**
**3.69**
**3.30**
**4.71**| ||||**2,255 **|||||||**2,533 **||| ||||**1,871 **|||||||**2,431 **||| ||||**1,839 **|||||||**2,983 **||| ||||**1,962 **|||||||**3,868 **||| ||||**1,749 **|||||||**2,970 **||| ||||**2,489 **|||||||**4,507 **||| |||||||||||**305**||| |||||**1,811 **|**13,202**|**2,634**||**365**|**3,092**||**195 **|**24.06**| ||||**12,165**|||||||**19,599 **||| |||||**9**
**62**

|**ust**|||||**Daily**
**Funded**
**hours**
**Daily**
**Non**
**funded**
**hours**||**62.38**
**9.29**| |||||||||||||| ||||**75,103 **|||||||||| |||||||||||||| ||||**19,599 **|||||||||| **Total Funded and Non Funded Fees 94,702** - Total Income increased by £12,137 14.7% from 2023/2024 - Education grant increased by £18,947 33.7% from 2023/2024 - Fees reduced by £6810 - Total funded hours 12165hrs, if these hours were charged at the fee rate of £6/hr £72,2990 which is £2113.46less than the educational grant received for funded hours. - The increase in education grant is due to the number of 2year olds as the rate per hour is higher for 2 years olds. - Other income received £1566 is made up from; 1. £816 - Chelwood gate preschool closure donation 2. £250 - Maresfield Parish council grant 3. £500 - Nutley Summer Fate grant - Overall Income increased by £13,883 16.5% from 2023/2024 - Staff costs Increased by £8919 due to Jess being on Maternity leave and paying bank staff to cover her hours, also the national minimum wage increased by 6.7% this increase was given to all staff. - Hall costs have decreased due to not having the cost of the Maresfield hall for Nutley Nutkins. - Tutors also decreased due to Music Bus stopping at the end of the previous year. - The staff have had training at the end of the year and also training paid in advance for the September 2025/2026 - Miscellaneous costs have reduced as these costs have been split into Gifts, Rising 5's and Miscellaneous costs. - Total expenditure up by £11,177 13.99% from 2023/2024 - At the end of the year there was a surplus of £6,776 which is an increase of £2,706 66.48% from 2023/2024 - Accounts to be be reviewed before submission by an independent reviewer before March 2026. ## **Resignation and Election of Committee Members** ## **Resignation of members** Following my mention of each of the subsequent people, please raise your hand to acknowledge the resignation of each member. - Alice Lindley- Secretary and Trustee (All) - Maxine Phair- Committee member and Trustee (All) ## **Election of new members** Following my mention of each of the subsequent people, please raise your hand if you approve of the election of each member. - Julia Mitchell- Secretary and Trustee (All, except JM) - Mayann Venus- Committee member and Trustee (All, except MV) - Sarah Deegan- Committee member and Trustee (All) - Laura Samuelsson- Committee member and Trustee (All, except LS) AOB: None ## **AGM concluded: 21:00** ||**NUTLEY PRE SCHOOL PLAYGROUP**|**NUTLEY PRE SCHOOL PLAYGROUP**|**NUTLEY PRE SCHOOL PLAYGROUP**|||**1028830**|**1028830**||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||**Receipts andpayments accounts**|||||||||**CC16a**|| |**For the period**
**from**
~~ee~~|||1st Sept 2024
~~ee~~||**To**
~~ee~~||31st Aug 2025|31st Aug 2025|||| |**Section A Receipts and payments**|||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Endowment**
**funds**||**Total funds**|||**Last year**|| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**|||**to the nearest £**|| |**A1 Receipts**|||||||||||| |Education Grant|**75,103**||**-**||**-**||**75**|**75,103**||**55,906**|| |Fees|**19,599**||**-**||**-**||**19**|**19,599**||**26,409**|| |Fund Raising|**2,027**||**-**||**-**||**2**|**2,027**||**1,789**|| |Donations|**-**||**-**||**-**||**-**|**-**||**-**|| |Other Income|**1,566**||**-**||**-**||**1**|**1,566**||**250**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| |**_Sub total_**_(Gross income for_
_AR)_|_AR)_**98,295**||**-**||**-**||**98,295**|**98,295**||**84,354**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
**98,295**
**-**
**-**
**98,295**
**84,354**
~~——————~~|||||||||||| |**A3 Payments**|||||||||||| |Staff Costs|**71,442**||**-**||**-**||**71**|**71,442**||**62,523**|| |Fund Raising|**455**||**-**||**-**||**455**|**455**||**397**|| |Hall Rental|**9,308**||**-**||**-**||**9**|**9,308**||**9,520**|| |Software|**2,076**||**-**||**-**||**2**|**2,076**||**1,296**|| |Equipment|**2,460**||**-**||**-**||**2**|**2,460**||**465**|| |Tutors|**1,200**||**-**||**-**||**1**|**1,200**||**2,450**|| |Misc|**1,197**||**-**||**-**||**1**|**1,197**||**769**|| |Training|**756**||**-**||**-**||**756**|**756**||**188**|| |Garden Maintenance|**318**||**-**||**-**||**318**|**318**||**817**|| |Refreshments|**396**||**-**||**-**||**396**|**396**||**425**|| |Insurance|**693**||**-**||**-**||**693**|**693**||**796**|| |Advertising|**402**||**-**||**-**||**402**|**402**||**351**|| |Craft|**270**||**-**||**-**||**270**|**270**||**115**|| |Stationary|**544**||**-**||**-**||**544**|**544**||**171**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| ||**-**||**-**||**-**||**-**|**-**||**-**|| |**_Sub total_ **|**91,517**||**-**||**-**||**91,517**|**91,517**||**80,283**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total payments_**
**91,517**
**-**
**-**
**91,517**
**80,283**
~~——————~~|||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**6,778**
**-**
**- 6,778**
**-**
**- -**
**24,281**
**- -**
**31,059**
**-**
**- 31,059**
~~===~~|||||**- 6,778**
**- 31,059**
|**- 6,778**
**4,071**
**-**
**-**
**24,281**
**20,210**
**- 31,059**
**24,281**
~~>>~~||||| 3 |**Section B Statement of assets and liabilities at**|**Section B Statement of assets and liabilities at**|**the end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
**Details**
Cash at bank
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**31,059**
**-**
**-**
**-**
**-**
**-**
**31,059**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
PollyCosham|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| |||PollyCosham|17/11/2025| ||||| 4 **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name NUTLEY PRE SCHOOL PLAYGROUP **members of** **On accounts for the year** 31 AUGUST 2025 **Charity no** 1028830 **ended (if any) Set out on pages** 3 AND 4 (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 17/02/26 **Signed:** ~~|~~ **Name:** Mrs Karen Johson ~~Ps~~ **Relevant professional** MAAT **qualification(s) or body (if any): Address:** 14 Churchfields, Nutley, East Sussex, TN223NA 1 **October 2018** **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . 2 **October 2018** **IER**