Archdeacon Cambridge's School Parent Teacher Association The Green, Twickenham, Middlesex. TW2 5TU Tel: 020 8894 4777 www.acpta.org.uk, Charity No. 1028800
Archdeacon Cambridge’s PTA Trustee Annual Report Year ended 31 July 2024
Legal and Administrative Info
Charity Principle Address: The Green Twickenham TW2 5TU Registered Charity No: 1028800
Every parent /carer who has a child at Archdeacon is automatically considered to be a valuable member of the PTA family. Each class is asked to select a representative (Class Rep) at the start of the year. Their job is to be their class voice at the PTA meetings, and to help spread news from the PTA back to their class
The PTA is a registered charity and the Head Teacher, Co-Chairs and Treasurer are trustees of the charity; they have a legal duty to ensure that the PTA acts lawfully and is managed properly.
A core committee manages the PTA; doing all the admin, financial and legal work, as well running or supporting events. All members of the committee (apart from the Head Teacher and staff representatives) are elected annually at the AGM. During the year ended 31 July 2024, the officers were:
Lucy Coleman Co-Chair (Trustee) Jamie Coleshill Co-Chair (Trustee) Mike Cole Treasurer (Trustee) Lume Redepi Deputy Treasurer Claire Wightman Secretary Jennifer Brown Inclusion Alison Purves Communications/admin James Simms Admin
The PTA meets at least once each term. All parents/carers are welcome to attend the PTA meetings. The Head Teacher or a representative member(s) of staff, along with class reps are expected to attend and meeting invites are issued via Classlist (school networking app) and the school newsletter.
For some of our major events we have sub-committees such as for Rugby Parking, Quiz Night, the 100 Club and Summer Fair.
As a charity we are governed by our registered constitution that was adopted at the AGM on
29[th] September 2010.
It states the objective of the PTA is to support the advancement of education of the pupils at the school by
-
a) Developing effective relationships between the staff, parents and others associated with the school
-
b) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils.
Our PTA is a member of Parentkind and benefits from their insurance scheme and advice on relevant matters.
Our PTA
The PTA is …
-
The school community – It’s what makes Archdeacon special
-
Fun - It’s all the bits our children will remember
-
Friendship and collaboration – Pulling together, making new friends and finding support
-
Budget busting extras – We pay for things that school can’t afford
-
Role models – We show our kids how to make a difference, give back and teach them how to build a community
The Past School Year
We have had another successful year bringing our school community together, both in terms of fundraising and for the PTA to give something back to create lasting memories for the pupils at our school. The school, and our community, have continued to be strong supporters of the PTA and have helped us create and deliver some fantastic events.
Highlights include:
-
Two ‘Archdeacon Rocks!’ discos went ahead, with the summer one being held outside with a bar for the parents and snack shop for pupils.
-
The Summer Fair - our biggest individual fundraiser of the year.
-
Our usual Bag2School collections and second-hand uniform sales took place each term, helping raise funds, reuse and recycle unwanted clothes
-
We held our long running adult socials: The Quiz Night, The Bearcat Comedy Night and Christmas Wreath making event and trialled a new event, a Spring Fling Ceilidh
-
We benefited from international rugby matches but due to the Rugby World Cup many of these were held abroad and so we ran a Rugby World Cup Raffle fundraiser which helped to make up some of these losses, as this is usually the largest collective fundraiser each year
-
We held a ‘Good Deeds’ sponsored event over the Easter holidays, with pupils encouraged to undertake helpful tasks and carry out chores in return for donations to the PTA. This was hugely popular and very successful!
-
PTA Xmas activity day took place again in school this year, with pupils able to meet Father Christmas in Santa’s Grotto, choose and wrap a present for a loved one at our Family Present shop and make a Christmas craft in their classrooms.
-
We also hosted a Christmas movie night which was a great success.
-
This year we also continued our sponsorship deal with local estate agent, Devenports, who supported our Christmas events and Summer Fair.
Alongside these events, members of the PTA also fundraised through pop up Friday afternoon sales, direct donations and passive fundraising such as EasyFundraising.
The PTA pays for a wide range of activities and experiences each year within the school, including a regular budget for outdoor areas, Sports Week, Living Eggs, photocopier maintenance and coaches for choir trips. The school has used funds to undertake refurbishment and redecoration of both the large and small halls, including lighting and electrics upgrades, support for school trips, more Chromebooks, and fund a new play frame in the infants playground.
The support provided by the PTA is not just financial, and last year parents volunteered to help the school on a regular basis in a variety of ways:
-
Providing a creche for pre-school siblings at year group assemblies
-
Upkeep of the wildlife area and playground planters
-
Being officials and helpers at Sports day
-
Listening to children read and helping in class
-
Organising year group socials
-
Helping on outings and trips
-
Making costumes and props for drama productions and assemblies
Thank you to everyone who has contributed in so many different ways to the activities of the PTA in 2023/24. We hope that everyone will continue to support the events and enjoy the activities at Archdeacon Cambridge’s School in the year ahead.
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Independent Examiner's Report Report to the trusteesl members of ARCHDEACON CAMBRIDGE'S SCHOOL PARENT TEACHER ASSOCIATION On accounts for the year ended 31" July 2024 Charlty no (If any) 10288 Set out on pages 1to4 I report to the trustees my examination of the accounts of the above Gharity (Ihe TNsn for the year ended 31•1 July 2024. Responslbilitles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (the Acn. I report in respect of my examination of the Trusvs accounts carried out undér section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directs'ons given by the Charity Commission under section 145(5)(b) of the ACL I have completed my examination. I confim that no material matters have come to my attention in Gonneth'on with the examination vthith gives me cause to believe that in, any material resp8Ct: accounting records were not kept in accordance with section 130 of the Ac( or the accounts do not 8cconJ with the accounting records Independent •xamlnorfs statsment I have no concoms and have come acros5 no other matters in connection with the examination to which attention should be drawn in ordar to enabk a proper understanding of the accounts to be reached. Slgned: 20th January 2028 Name: Robin Wooldridge Relevant professional qualification or body: ACA - Chartered Accourrtant (ICAEW) Address: 32 Seymour Road. Kingston upon Thames KT14HW
Archdeacon Cambridge's Parent Teacher Association Registered charity number: 1028800
Annual accounts 31 July 2024
Archdeacon Cambridge's Parent Teacher Association
Accounts for the year ended 31 July 2024
Receipts and Payments Account - Summary
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Receipts (see Page 2) | 34,172 | 60,772 |
| Payments (see Page 3) | 45,864 | 32,748 |
| Loss/ Surplus | -11,692 | 28,024 |
| Bank Balance at beginning of year | 71,090 | 43,066 |
| Bank Balance at end of year | 59,398 | 71,090 |
Statement of Assets and Liabilities as at 31 July 2024
| 2024 | 2023 | |
|---|---|---|
| £ | £ | |
| Monetary Assets | ||
| Bank Accounts: Treasurer Account | 45,258 | 58,376 |
| Money Manager Account | 13,592 | 12,169 |
| PayPal Balance | 308 | 305 |
| Cash in hand | 240 | 240 |
| Total | 59,398 | 71,090 |
| TOTAL ASSETS | 59,398 | 71,090 |
These accounts were approved by the committee of Archdeacon Cambridges School
Parent Teacher Association on the and signed on its behalf by:
1
Archdeacon Cambridge's Parent Teacher Association
Accounts for the year ended 31 July 2024
| Receipts and Payments Account - Receipts | ||
|---|---|---|
| 2024 | 2023 | |
| Receipts | £ | £ |
| Summer Fair | 10,550 | 14,746 |
| Children's Disco | 6,182 | 13,833 |
| Christmas Week/Programme | 3,978 | 3,386 |
| Quiz Night | 1,192 | 434 |
| Comedy Night | 1,799 | 3,856 |
| Ceilidh Night | 796 | - |
| Total A) | 24,497 | 36,255 |
| Other Fundraising Activities | ||
| Rugby Parking | 2,315 | 7,614 |
| Sponsored Event | 990 | 1,962 |
| Friday Sales (Yr Grp) | - | 1,002 |
| World Cup Raffle | 520 | 1,000 |
| World Cup Screening | - | 333 |
| Cake Sales Infants & Nursery | - | 73 |
| Cake Sales Juniors | 66 | 892 |
| 2nd hand Uniform | 1,797 | 1,429 |
| Bag 2 School | 244 | 266 |
| Y6 Leavers Fund | -359 | 1,444 |
| 100 Club | 1,313 | 1,424 |
| PTA Pop up | 118 | 1,442 |
| Advertising | - | 1,500 |
| Christmas Wreaths | 1,983 | 1,530 |
| Mufti Day/Bright socks | 195 | - |
| Total B) | 9,182 | 21,911 |
| Other Income | ||
| Bank Interest | 111 | 81 |
| Donation | 26 | 1,696 |
| Easy Fundraising | 356 | 674 |
| Amazon Smile | - | 155 |
| HMRC Gift Aid | - | - |
| Total C) | 493 | 2606 |
| TOTAL A+B+C | 34,172 | 60,772 |
2
Archdeacon Cambridge's Parent Teacher Association
Accounts for the year ended 31 July 2024 Receipts and Payments Account - Payments
| 2024 | 2023 | ||
|---|---|---|---|
| Payments | £ | £ | |
| Items purchased for school | |||
| Foundation Stage | - | 4,864 | |
| Wildlife Area | 2,758 | - | |
| Outside Areas | 1,529 | 1,621 | |
| Outdoor Learning | 2,078 | 618 | |
| Photocopier/paper | 755 | 857 | |
| Living Eggs | 285 | 285 | |
| Year 6 Theatre Trip | 340 | - | |
| Year 6 Books & Tokens | 427 | 439 | |
| Travel - Coaches | 581 | 665 | |
| PTA UK Membership | - | 140 | |
| Class Refurbishments | 13,171 | - | |
| Chrome Books | 5,465 | - | |
| IT Equipment | 1,240 | 1,941 | |
| PTA Events | - | 505 | |
| Books for School | 700 | - | |
| Jubilee Week | - | 612 | |
| Total | A) | 29,329 | 12,547 |
| Fundraising and Social Events | |||
| Summer Fair costs | 4,720 | 5,259 | |
| Christmas Wreaths Costs | 1,670 | 642 | |
| Christmas Week costs | 3,204 | 778 | |
| Quiz night | 46 | 21 | |
| Rugby Parking | - | 92 | |
| Children's Disco | 3,555 | 6,355 | |
| World Cup Costs | 79 | 312 | |
| Comedy Night | 1,933 | 2,793 | |
| Family Presents costs | - | 381 | |
| PTA Pop Up Costs | - | 1,507 | |
| Y6 Leavers Fund | - | 1,036 | |
| Year Group activities | - | 224 | |
| Ceilidh Night Costs | 575 | - | |
| Total | B) | 15,782 | 19,400 |
| PTA Expenses | 671 | 669 | |
| Bank Charges | 82 | 132 | |
| Total | C) | 753 | 801 |
| Total Payments | A+B+C | 45,864 | 32,748 |
3
Archdeacon Cambridge's Parent Teacher Association
Accounts for the year ended 31 July 2024
Notes to the Accounts
1. Accounting Basis
The accounts have been prepared on a receipts and payments basis and in accordance with Section 42(3) of the Charities Act 1993.
2. Fundraising and Social Events
In accordance with 1. the income and costs for each major event are listed separately. For convenience, the net income raised for all major events is shown below.
| 2024 | 2023 | |
|---|---|---|
| Net Income £ £ Fundraising and Social Events Summer Fair 5,830 9,487 Children's Disco 2,627 7,478 Rugby Parking 2,315 7,522 Second hand Uniform Sales 1,797 1,429 100 Club 1,313 1,424 Quiz Night 1,146 413 Sponsored Event (Pancake Flip/ Bunny Bounce) 990 1,962 Christmas Fair/Week 774 2,608 World Cup Events 441 1,021 Easy Fundraising 356 674 Christmas Wreath Making 313 888 Bags 2 School 244 266 Ceilidh Night 221 - Mufti Day/Bright socks 195 - PTA Pop ups 118 -65 Friday Sales 66 1,743 Donations 26 1,696 Advertising - 1,500 Amazon Smile - 155 Comedy Night -134 1,063 Year 6 Leavers -359 408 Total 18,279 41,672 |
4