Archdeacon Cambridge's School Parent Teacher Association The Green, Twickenham, Middlesex. TW2 5TU Tel: 020 8894 4777 www.acpta.org.uk, Charity No. 1028800 

## **Archdeacon Cambridge’s PTA Trustee Annual Report Year ended 31 July 2023** 

## **Legal and Administrative Info** 

Charity Principle Address: The Green Twickenham TW2 5TU Registered Charity No: 1028800 

Every parent /carer who has a child at Archdeacon is automatically considered to be a valuable member of the PTA family.  Each class is asked to select a representative (Class Rep) at the start of the year.  Their job is to be their class voice at the PTA meetings, and to help spread news from the PTA back to their class 

The PTA is a registered charity and the Head Teacher, Co-Chairs and Treasurer are trustees of the charity; they have a legal duty to ensure that the PTA acts lawfully and is managed properly. 

A core committee manages the PTA; doing all the admin, financial and legal work, as well running or supporting events.  All members of the committee (apart from the Head Teacher and staff representatives) are elected annually at the AGM. During the year ended 31 July 2023, the officers were: 

Lucy Coleman Co-Chair (Trustee) Jamie Coleshill Co-Chair (Trustee) Mike Cole Treasurer (Trustee) Lume Redepi Deputy Treasurer Claire Wightman Secretary Jennifer Brown Inclusion Alison Purves Communications/admin James Simms Admin 

The PTA meets at least once each term.  All parents/carers are welcome to attend the PTA meetings.  The Head Teacher or a representative member(s) of staff, along with class reps are expected to attend and meeting invites are issued via Classlist (school networking app) and the school newsletter. 

For some of our major events we have sub-committees such as for Rugby Parking, Quiz Night, the 100 Club and Summer Fair. 

As a charity we are governed by our registered constitution that was adopted at the AGM on 29[th] September 2010. 

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It states the objective of the PTA is to support the advancement of education of the pupils at the school by 

- a) Developing effective relationships between the staff, parents and others associated with the school 

- b) Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. 

Our PTA is a member of Parentkind and benefits from their insurance scheme and advice on relevant matters. 

## **Our PTA** 

## **The PTA is** … 

- **The school community** – It’s what makes Archdeacon special 

- **Fun** - It’s all the bits our children will remember 

- **Friendship and collaboration** – Pulling together, making new friends and finding support 

- **Budget busting extras** – We pay for things that school can’t afford 

- **Role models** – We show our kids how to make a difference, give back and teach them how to build a community 

## **The Past School Year** 

The past year was a great success for bringing our school community together, both in terms of fundraising and for the PTA to give something back to create lasting memories for the pupils at our school. The school, and our community, have continued to be strong supporters of the PTA and have helped us create and deliver some fantastic events. 

Highlights include: 

- Two ‘Archdeacon Rocks!’ discos went ahead, with the summer one being held outside with a bar for the parents. 

- The Summer Fair - our biggest individual fundraiser of the year. 

- Our usual Bag2School collections and second-hand uniform sales took place each term, helping raise funds, reuse and recycle unwanted clothes 

- We held our long running adult socials: The Quiz Night and The Bearcat Comedy Night as well as introducing a new Christmas Wreath making event which sold out within hours of ticket sales opening online! 

- We benefited from more international rugby matches at Twickenham Stadium, which collectively earned more than £7,000. This is a huge fundraiser for our school, made possible by support from our school and committed volunteers to run these at weekends. 

- We held an in school sponsored pancake flip with the support of the teachers 

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- PTA Xmas activity day took place again this year, with  pupils able to visit Santa’s Grotto (and meet our first in-person Father Christmas since pre-Covid), choose and wrap a present for a loved one at our Family Present shop and make a Christmas craft in their classrooms. 

- We also hosted a Christmas movie night which was a great success. 

- This year we also managed to arrange a sponsorship deal with a local estate agent, Devenports, who supported our Christmas events and Summer Fair. 

Alongside these events, members of the PTA also fundraised through pop up Friday afternoon sales, direct donations and passive fundraising such as EasyFundraising, AmazonSmile and other cashback schemes. 

The PTA pays for a wide range of activities and experiences each year within the school, including a regular budget for outdoor areas, Sports Week, Living Eggs, photocopier maintenance and coaches for choir trips.  The school has used funds to build a new bike track in our Nursery and Reception play area,  playground and outside space improvements, new signage at the front of the school, more Chromebooks, a large projector screen and audio equipment for the Large Hall. We also provided souvenir bookmarks to mark the Queens 70th anniversary of her coronation - a keepsake we hope they will hold on to for many years to come. 

The support provided by the PTA is not just financial, and last year parents volunteered to help the school on a regular basis in a variety of ways: 

- Providing a creche for pre-school siblings at year group assemblies 

- Upkeep of the wildlife area and playground planters 

- Being officials and helpers at Sports day 

- Listening to children read and helping in class 

- Organising year group socials 

- Helping on outings and trips 

- Making costumes and props for drama productions and assemblies 

Thank you to everyone who has contributed in so many different ways to the activities of the PTA in 2022/23.  We hope that everyone will continue to support the events and enjoy the activities at Archdeacon Cambridge’s School in the year ahead. 

## **2023/24 PTA committee** 

The new trustees were voted in at an EGM in July 22 and the rest of the committee were voted in at the AGM in Sept 22 

Lucy Coleman Co-Chair (Trustee) Jamie Coleshill Co-Chair (Trustee) Mike Cole Treasurer (Trustee) Lume Redepi Deputy Treasurer Claire Wightman Secretary Jennifer Brown Inclusion Alison Purves Communications James Simms Member 

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CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Independent Examiner's Report
Report to the tfttht￿
members of
ARCHDEACON CAMBRIDGE'S SCHOOL PARENT TEACHER
ASSOCIATION
On accounts lor the year
ended
31¥1JLty 2023
Charlty no
(if any)
10288(X)
S•t out on pagas
1trJ4
I report to Ihe trustees (￿ my examination of the accounts of the above
¢*anty (Ihe Tmsn for the year 8nd8d 31st July 2023.
R•8pon8lbllftles and As Ihe tharity trustees cl the Trust, you are resp￿8[ble for the preparation
basls of report of the aco)unts in accord8nca wlh the requirements of Ihe Charities Act
2011 <￿ Acn.
I report in respect of my a¥aminati￿ of the Trusvs aCC￿nts carned oul
under secti(Jn 145 of tha 2011 Act and in Carrying out my exanination, I
have followed tha applicable Dirècti￿3 given by the Charlty Commisslon
urKler seclion 145(5){b) of the Act
I have Comple￿ my examination. I ccnfirm that no matertal matters hava
me to my attent'on in eonnadion wilh Ihe examination N*thich gives m8
¢ause to bel￿ve that in, any material respect..
accwnts'ng reconts were not kept n accordance secticm 130 of
theArtor
tho al￿￿rtS do Mt accord with the accounts'rKd re￿r￿S
Indop•nd•nt
axamin•e• 8tat•mont
I have no concams 8rKI hav• come atyo$s no olh8r matters In connaction
with the examinat￿n to which attention shoukl be dr•hn in order to enable a
&gn•d:
Nam•:
Robin V¥lxldridg8
Relevant profemlonal
qualifi¢ation or body:
ACA- Charternd Accountant {ICAEW)
Address:
32 SeyTnour Road, Kin￿￿ U[￿ Thanes Kr14HW

## Archdeacon Cambridge's Parent Teacher Association 

## **Accounts for the year ended 31 July 2023** 

## **Receipts and Payments Account - Summary** 

||2023|2022|
|---|---|---|
||£|£|
|Receipts (see Page 2)|60,772|49,444|
|Payments (see Page 3)|32,748|58,164|
|Surplus/Loss|**28,024**|**-8,720**|
|Bank Balance at beginning of year|43,066|51,786|
|Bank Balance at end of year|71,090|43,066|



## **Statement of Assets and Liabilities as 31 July 2023** 

||2023|2022|
|---|---|---|
||£|£|
|**Monetary Assets**|||
|Bank Accounts: Treasurer Account|58,376|31,856|
|Money Manager Account|12,169|10,664|
|PayPal Balance|305|306|
|Cash in hand|240|240|
|**Total**|**71,090**|**43,066**|
|**TOTAL ASSETS**|**71,090**|**43,066**|



These accounts were approved by the committee of Archdeacon Cambridges School 

Parent Teacher Association on                                           the and signed on its behalf by: 

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## Archdeacon Cambridge's Parent Teacher Association 

## **Accounts for the year ended 31 July 2023** 

|Receipts and Payments Account - Receipts|||
|---|---|---|
||2023|2022|
|**Receipts**|£|£|
|Summer Fair*|14,746|4,365|
|Children's Disco*|13,833|10,199|
|Christmas Week/Programme|3,386|1,624|
|Quiz Night|434|1,544|
|Comedy Night*|3,856|1,694|
|Autumn Trail/Autumn Fest|0|6,129|
|**Total A)**|**36,255**|**25,555**|
|**Other Fundraising Activities**|||
|Rugby Parking|7,614|4,686|
|Sponsored Event|1,962|2,503|
|Friday Sales (Yr Grp)|1,002|922|
|Christmas Decorations|0|523|
|Christmas Panto|0|3,320|
|World Cup Raffle|1,000|0|
|World Cup Screening|333|0|
|Cake Sales Infants & Nursery|73|0|
|Cake Sales Juniors|892|0|
|2nd hand Uniform|1,429|1,170|
|Bag 2 School|266|292|
|Y6 Leavers Fund|1,444|923|
|100 Club|1,424|1,573|
|PTA Pop up|1,442|1,410|
|Advertising|1,500|0|
|Christmas Wreaths|1,530|0|
|Mufti Day/Bright socks|0|258|
|Fund Raisin|0|1,718|
|**Total B)**|**21,911**|**19,298**|
|**Other Income**|||
|Bank Interest|81|1|
|Donation|1,696|67|
|Easy Fundraising|674|416|
|Amazon Smile|155|126|
|HMRC Gift Aid|-|3981|
|**Total C)**|**2,606**|**4591**|
|**TOTAL A+B+C**|**60,772**|**49,444**|



* £4,881.94  Summer Fair 2022 takings not transferred from SumUp in time for 31 July cut off so included in 2023 figures 

* £827.65 Disco 2022 takings not transferred from SumUp in time for 31 July cut off so included in 2023 figures * £1,000 Comedy Night 2022 tkts sales not transferred in time for 31 July cut off so appear in 2023 figures 

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## Archdeacon Cambridge's Parent Teacher Association 

**Accounts for the year ended 31 July 2023 Receipts and Payments Account - Payments** 

|||**2023**|**2022**|
|---|---|---|---|
|**Payments**||£|£|
|**Items purchased for school**||||
|Foundation Stage||4,864|0|
|Wildlife Area||0|642|
|Outside Areas||1,621|4,589|
|Outdoor Learning||618|3,355|
|Photocopier/paper||857|0|
|Living Eggs||285|285|
|Sports week||0|1,600|
|Swimming Pool Liner||0|14,500|
|Year 6 Theatre Trip||0|250|
|Year 6 Books & Tokens||439|787|
|Travel - Coaches||665|665|
|PTA UK Membership||140|128|
|Class Refurbishments||0|2,245|
|Chrome Books||0|1,154|
|IT Equipment||1,941|5,996|
|PTA Events||505|0|
|Books for School||0|2|
|Junior & Infant school council||0|912|
|Jubilee Week||612|0|
|**Total**|**A)**|**12,547**|**37,110**|
|**Fundraising and Social Events**||||
|Summer Fair costs||5,259|3,936|
|Autumn Trail/Fest||0|1,954|
|Christmas Wreaths Costs||642|0|
|Christmas Week costs||778|800|
|Quiz night||21|729|
|Rugby Parking||92|0|
|Children's Disco||6,355|2,775|
|Christmas Decorations||0|350|
|World Cup Costs||312|0|
|Comedy Night||2,793|2,246|
|100 Club||0|878|
|Family Presents costs||381|0|
|PTA Pop Up Costs||1,507|992|
|Y6 Leavers Fund||1,036|923|
|Year Group activities||224|0|
|Xmas Panto||0|2,540|
|**Total**|**B)**|**19,400**|**18,123**|
|PTA Expenses||669|2,861|
|Bank Charges||132|70|
|**Total**|**C)**|**801**|**2,931**|
|**Total Payments**|**A+B+C**|**32,748**|**58,164**|



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Archdeacon Cambridge's Parent Teacher Association 

## **Accounts for the year ended 31 July 2023** 

## **Notes to the Accounts** 

## 1. Accounting Basis 

The accounts have been prepared on a receipts and payments basis and in accordance with Section 42(3) of the Charities Act 1993. 

## 2. Fundraising and Social Events 

In accordance with 1. the income and costs for each major event are listed separately. For convenience, the net income raised for all major events is shown below. 

||**2023**|**2022**|
|---|---|---|
|**Net Income**<br>£<br>£<br>**Fundraising and Social Events**<br>Autumn Trail/Fest<br>0<br>4,175<br>Summer Fair<br>9,487<br>429<br>Rugby Parking<br>7,522<br>4,686<br>Christmas Fair/Week<br>2,608<br>824<br>Christmas Decorations<br>0<br>173<br>World Cup Events<br>1,021<br>0<br>Children's Disco<br>7,478<br>7,424<br>Christmas Panto<br>0<br>780<br>Advertising<br>1,500<br>0<br>Sponsored Event (Bunny Bounce)<br>1,962<br>2,503<br>Fund Raisin<br>0<br>1,718<br>Mufti Day/Bright socks<br>0<br>258<br>Quiz Night<br>413<br>815<br>Second hand Uniform Sales<br>1,429<br>1,170<br>Friday Sales/ Year Group Activities<br>1,743<br>922<br>Easy Fundraising<br>674<br>416<br>PTA Pop ups<br>(65)<br>418<br>Comedy Night<br>1,063<br>(552)<br>100 Club<br>1,424<br>695<br>Bags 2 School<br>266<br>292<br>Christmas Wreath Making<br>888<br>0<br>Donations<br>1,696<br>67<br>Year 6 Leavers<br>408<br>0<br>Amazon Smile<br>155<br>126|||



**Total 41,672 27,339** 

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