Archdeacon Cambridge's School Parent Teacher Associa�on The Green, Twickenham, Middlesex. TW2 5TU Tel: 020 8894 4777 www.acpta.org.uk, Charity No. 1028800 ## **Annual report for the year ended 31 July 2020** ## **Our PTA Constitution** Archdeacon Cambridge’s School PTA is based at Archdeacon Cambridge‘s Church of England School, The Green, Hampton Road, Twickenham. The PTA is governed by its constitution and is a registered charity – number 1028800. Our PTA is a member of the PTA-UK and benefits from their insurance scheme and advice on relevant matters. A committee manages the PTA, and during the year ended 31 July 2020, the officers were: Anna Davies Chair & School Liaison (shadowed by Louie Loynes) Nicola Hitt Co-Chair & Parent Liaison Sophie Holland Secretary (shadowed by Laura Jefferies) Keeley Betts Events Liaison Kirsty Aljewicz Treasurer (shadowed by Donna Llyr) Hilary Beck Inclusion (supported by Lilias Johnson) The committee meetings may be attended by the Head Teacher and representative members of staff, and by the parent representatives from each class. All parents/guardians of the pupils at the school are automatically members of the PTA, and are also welcome to attend the PTA meetings on giving notice to the Secretary or Chair in advance. All members of the committee (apart from the Head Teacher and staff representatives) are elected annually at the AGM. The PTA is a registered charity, and the Head Teacher and the officers of the committee are trustees of the charity; they have a legal duty to ensure that the PTA acts lawfully and is managed properly. The objective of the PTA is to support the advancement of education of the pupils at the school. The PTA aims:- - a) To raise funds to provide additional facilities and equipment for the school - b) To engage in activities which support the school and its staff and thereby support the pupils at the school - c) To develop and enhance relationships between the staff (both teaching and non-teaching), parents and others associated with the school. 1 The PTA committee usually meets twice a term. We also have separate sub-committees leading up to major events such as The Christmas Fair, Quiz Night and the Summer Fair. ## **The Past School Year** The Autumn Term was very successful in terms of fundraising, events, and efforts to make events more inclusive, and improve their impact on the environment. The Spring Term got off to a busy start too, but unfortunately the PTA was unable to operate for much of the rest of the year due to the Covid-19 pandemic. During the first term and a half, the highlights were: - A Craft Beer and Gin social, which was a great chance for parents and carers to meet each other and raise funds for the school in a fabulously glamorous Small Hall! - A Quiz Night which proved a great hit with those attending, and a brilliant fundraiser. - Cake and hot dog sales by the junior year groups. - A very successful Christmas Fair, with Santa’s Grotto, a raffle, mulled wine and BBQ food, lots of stalls and games for the children, and the ever popular Family Presents. The fair raised over £6,000, and was enhanced by new lighting and gazebos purchased with PTA funds to make it safer and weather-proof for all. - The launch of the PTA Inclusion Team, enabling all the children at Archdeacon to enjoy our events, by organising sensory rooms, supplying noise-cancelling headphones, and visiting times at events at quieter times, and using the hidden disability lanyard scheme. - The use of eco-cups, and purchase of separate bins to enable waste to be sorted at the point of disposal, ensured our events became more environmentally friendly. - During the Spring Term, a second and uniform sale and Bag2School Collection helped to reuse and recycle unwanted clothing and raise some funds. - We were able to hold two Rugby Parking days for 6 Nations matches during the Spring Term, with the help of parent volunteers, and raised over £2,500. - The Archdeacon Rocks! disco for the schoolchildren in February raised over £2,000 and proved to be the last chance for a fun in-school event before lockdown began. The PTA pays for a wide range of activities and experiences each year within the school, including a regular budget for the outdoor areas, photocopier maintenance, Christmas trees, treats and crackers to name but a few. We funded transport for trips and Christmas entertainment during this year. The replacement of blinds throughout the school, and several improvements to the Early Years outdoor play area, were also funded by the PTA. The support provided by the PTA is not just financial, and during the first part of last year, as in previous years, parents volunteered to help the school on a regular basis in a variety of ways: - Upkeep of the wildlife area and foundation stage outdoor area - Helping on outings/trips - Listening to children read and helping in class - Making costumes and props for drama productions and assemblies - Helping with school clubs, sports events and matches - Providing creche facilities for younger during events and performances 2 Thank you to everyone who has contributed in so many different ways to the activities of the PTA during 2019/20 which although only active for just over a term, still made a great impact and put new measures which will have a long lasting benefit for current and future pupils at the school. We hope that everyone will continue to support the events and to enjoy the activities at Archdeacon Cambridge’s School once we are able to start them again. A number of the PTA committee stood down at the end of this year, and the incoming members would like to thank them for their incredible hard work, inspirational ideas and drive to improve. They have left a wonderful legacy for the parents and children at the school, and as restrictions are lifted the Archdeacon community will continue to benefit from everything they have put in place. ## **2019/20 PTA committee announced** Parents who have come forward for the following PTA committee roles: Emma Smith Chair & School Liaison (shadowed by Louie Loynes) Laura Jefferies Co-Chair & Parent Liaison Sophie Holland Secretary Keeley Betts Events Liaison (shadowed by Lucy Coleman) Kirsty Aljewicz Treasurer (shadowed by Donna Llyr) Hilary Beck Inclusion James Simms Support Officer 3 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Independent Examiner s Report Report to the truste881 members of ARCHDEACON CAPABRIDGE'S SCHOOL PARENT TEACHER ASSOCIATION On accounts for the year ended 3181 July 2020 Chartty no (If any) 1028800 Set out on pages 1to5 I report to the trustees on my examination of the accounts of the above arity (Ihe Trusf) for tPe year erKled 31* July 2020. Responslbllftles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities A(* 2011 (Ih8 A￿). I report in r8sF*d of my examination of the Trust's accounts carried out under section 145 of the 2011 Act arKI in carying out my examinats'on. have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my exarnination. I corffim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respert. accounting records were not kept in accordance wtth section 130 of the Act, or Independent exami￿￿$ stst•ment I have no Con￿ arKI have C4yne a(xoss no other mattets in connection wtth the examination to which attention should be drawn in order to enable proper understsnding of accounts to be ￿¢hed. Slgn•d: 1411 Name: Relevant professlonal qualifi&￿￿On or body: ACA- Chartered Accountarrt (ICAEW) Address: 32 Seymour Road, Ktngston UP￿ Thames KT14HW Archdeacon Cambridge's Parent Teacher Association Registered charity number: 1028800 Annual accounts 31 July 2020 1 ## Archdeacon Cambridge's Parent Teacher Association ## **Accounts for the year ended 31 July 2020** ## **Receipts and Payments Account - Summary** ||2020|2019| |---|---|---| ||£|£| |Receipts (see Page 2)|27,259|57,730| |Payments (see Page 3)|23,263|43,666| |Surplus|**3,996**|**14,064**| |Bank Balance at beginning of year|38,071|24,007| |Bank Balance at end of year|42,067|38,070| ## **Statement of Assets and Liabilities as 31 July 2020** ||2020|2019| |---|---|---| ||£|£| |**Monetary Assets**||| |Bank Accounts: Treasurer Account|33,924|31,297| |Money Manager Account|7,639|6,273| |PayPal Balance|164|160| |Cash in hand|340|340| |**Total**|**42,067**|**38,071**| |**TOTAL ASSETS**|**42,067**|**38,071**| These accounts were approved by the committee of Archdeacon Cambridges School Parent Teacher Association on the and signed on its behalf by: 2 ## Archdeacon Cambridge's Parent Teacher Association ## **Accounts for the year ended 31 July 2020** |Receipts and Payments Account - Receipts||| |---|---|---| ||2020|2019| |**Receipts**|£|£| |Summer Fair|60|11,302| |Children's Disco|2,504|7,114| |Christmas Fair|10,082|7,245| |Quiz Night|3,777|2,639| |Film night|0|2,855| |Comedy Night|0|2,756| |Pamper Evening|0|1,110| |Pub Night (Deakie Arms)|1,205|0| |**Total A)**|**17,628**|**35,021**| |**Other Fundraising Activities**||| |Rugby Parking|4,000|7,635| |Sponsored Event|0|5,350| |Grapevine|0|175| |Cake Sales Infants & Nursery|148|463| |Cake Sales Juniors|473|509| |2nd hand Uniform|562|1,001| |Family Present Stall|1,145|800| |Bag 2 School|152|332| |Y6 Leavers Fund|1,023|1,657| |100 Club|1,366|1,913| |PTA Pop up|524|1,230| |Fireworks|0|1,383| |**Total B)**|**9,393**|**22,448**| |**Other Income**||| |Bank Interest|0|6| |Easy Fundraising|238|255| |**Total C)**|**238**|**261**| |**TOTAL A+B+C**|**27,259**|**57,730**| 3 ## Archdeacon Cambridge's Parent Teacher Association **Accounts for the year ended 31 July 2020** **Receipts and Payments Account - Payments** |||**2020**|**2019**| |---|---|---|---| |**Payments**||£|£| |**Items purchased for school**|||| |Foundation Stage||0|258| |Wildlife Area||0|37| |Outside Areas||0|401| |Photocopier/paper||0|1,100| |Living Eggs||0|285| |Xmas trees/money gifts/crackers, Panto||0|225| |Sports week||0|3,200| |Theme week||0|20| |Year 6 Theatre Trip||0|600| |Year 6 Books & Tokens||422|541| |Travel - Coaches||0|875| |PTA UK Membership||110|105| |Class Refurbishments||11,839|3,240| |IT Equipment||0|14,206| |PTA Events||17|313| |Junior & Infant school council||0|389| |**Total**|**A)**|**12,388**|**25,795**| |**Fundraising and Social Events**|||| |Summer Fair costs||97|3,229| |Christmas Fair costs||4,684|2,284| |Pamper Evening||0|382| |Quiz night||1,812|990| |Rugby Parking||0|112| |Children's Disco||890|2,640| |Pub night (Deakie Arms)||740|0| |Film night||0|1,365| |Comedy Night||0|2,061| |100 Club||0|1,280| |Family Presents costs||235|0| |PTA Pop Up Costs||519|407| |Y6 Leavers Fund||1,023|1,145| |Fireworks costs||0|1,191| |**Total**|**B)**|**10,000**|**17,086**| |PTA Expenses (sundries)||790|785| |Inclusion||85|0| |**Total**|**C)**|**875**|**785**| |**Total Payments**|**A+B+C**|**23,263**|**43,666**| 4 Archdeacon Cambridge's Parent Teacher Association ## **Accounts for the year ended 31 July 2020** ## **Notes to the Accounts** ## 1. Accounting Basis The accounts have been prepared on a receipts and payments basis and in accordance with Section 42(3) of the Charities Act 1993. ## 2. Fundraising and Social Events In accordance with 1. the income and costs for each major event are listed separately. For convenience, the net income raised for all major events is shown below. ||**2020**|**2019**| |---|---|---| |**Net Income**
£
£
**Fundraising and Social Events**
Summer Fair
(37)
8,073
Rugby Parking
4,000
7,523
Christmas Fair
5,398
4,961
Children's Disco
1,614
4,474
Sponsored Event
0
5,350
Pamper Evening
0
728
Quiz Night
1,965
1,649
Cake Sales Juniors
473
509
Cake Sales Infants & Nursery
148
463
Second hand Uniform Sales
562
1,001
Grapevine
0
175
Family Present Stall
910
800
Easy Fundraising
238
255
Film night
0
1,490
PTA Pop ups
5
823
Pub night (Deakie Arms)
465
0
Comedy Night
0
695
100 Club
1,366
633
Bags 2 School
152
332
Fireworks
0
192
**Total**
**17,259**
**40,126**||| 5 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Independent Examiner s Report Report to the truste881 members of ARCHDEACON CAPABRIDGE'S SCHOOL PARENT TEACHER ASSOCIATION On accounts for the year ended 3181 July 2020 Chartty no (If any) 1028800 Set out on pages 1to5 I report to the trustees on my examination of the accounts of the above arity (Ihe Trusf) for tPe year erKled 31* July 2020. Responslbllftles and As the charity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in accordan￿ with the requirements of the Charities A(* 2011 (Ih8 A￿). I report in r8sF*d of my examination of the Trust's accounts carried out under section 145 of the 2011 Act arKI in carying out my examinats'on. have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my exarnination. I corffim that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respert. accounting records were not kept in accordance wtth section 130 of the Act, or Independent exami￿￿$ stst•ment I have no Con￿ arKI have C4yne a(xoss no other mattets in connection wtth the examination to which attention should be drawn in order to enable proper understsnding of accounts to be ￿¢hed. Slgn•d: 1411 Name: Relevant professlonal qualifi&￿￿On or body: ACA- Chartered Accountarrt (ICAEW) Address: 32 Seymour Road, Ktngston UP￿ Thames KT14HW Archdeacon Cambridge's Parent Teacher Association Registered charity number: 1028800 Annual accounts 31 July 2020 1 ## Archdeacon Cambridge's Parent Teacher Association ## **Accounts for the year ended 31 July 2020** ## **Receipts and Payments Account - Summary** ||2020|2019| |---|---|---| ||£|£| |Receipts (see Page 2)|27,259|57,730| |Payments (see Page 3)|23,263|43,666| |Surplus|**3,996**|**14,064**| |Bank Balance at beginning of year|38,071|24,007| |Bank Balance at end of year|42,067|38,070| ## **Statement of Assets and Liabilities as 31 July 2020** ||2020|2019| |---|---|---| ||£|£| |**Monetary Assets**||| |Bank Accounts: Treasurer Account|33,924|31,297| |Money Manager Account|7,639|6,273| |PayPal Balance|164|160| |Cash in hand|340|340| |**Total**|**42,067**|**38,071**| |**TOTAL ASSETS**|**42,067**|**38,071**| These accounts were approved by the committee of Archdeacon Cambridges School Parent Teacher Association on the and signed on its behalf by: 2 ## Archdeacon Cambridge's Parent Teacher Association ## **Accounts for the year ended 31 July 2020** |Receipts and Payments Account - Receipts||| |---|---|---| ||2020|2019| |**Receipts**|£|£| |Summer Fair|60|11,302| |Children's Disco|2,504|7,114| |Christmas Fair|10,082|7,245| |Quiz Night|3,777|2,639| |Film night|0|2,855| |Comedy Night|0|2,756| |Pamper Evening|0|1,110| |Pub Night (Deakie Arms)|1,205|0| |**Total A)**|**17,628**|**35,021**| |**Other Fundraising Activities**||| |Rugby Parking|4,000|7,635| |Sponsored Event|0|5,350| |Grapevine|0|175| |Cake Sales Infants & Nursery|148|463| |Cake Sales Juniors|473|509| |2nd hand Uniform|562|1,001| |Family Present Stall|1,145|800| |Bag 2 School|152|332| |Y6 Leavers Fund|1,023|1,657| |100 Club|1,366|1,913| |PTA Pop up|524|1,230| |Fireworks|0|1,383| |**Total B)**|**9,393**|**22,448**| |**Other Income**||| |Bank Interest|0|6| |Easy Fundraising|238|255| |**Total C)**|**238**|**261**| |**TOTAL A+B+C**|**27,259**|**57,730**| 3 ## Archdeacon Cambridge's Parent Teacher Association **Accounts for the year ended 31 July 2020** **Receipts and Payments Account - Payments** |||**2020**|**2019**| |---|---|---|---| |**Payments**||£|£| |**Items purchased for school**|||| |Foundation Stage||0|258| |Wildlife Area||0|37| |Outside Areas||0|401| |Photocopier/paper||0|1,100| |Living Eggs||0|285| |Xmas trees/money gifts/crackers, Panto||0|225| |Sports week||0|3,200| |Theme week||0|20| |Year 6 Theatre Trip||0|600| |Year 6 Books & Tokens||422|541| |Travel - Coaches||0|875| |PTA UK Membership||110|105| |Class Refurbishments||11,839|3,240| |IT Equipment||0|14,206| |PTA Events||17|313| |Junior & Infant school council||0|389| |**Total**|**A)**|**12,388**|**25,795**| |**Fundraising and Social Events**|||| |Summer Fair costs||97|3,229| |Christmas Fair costs||4,684|2,284| |Pamper Evening||0|382| |Quiz night||1,812|990| |Rugby Parking||0|112| |Children's Disco||890|2,640| |Pub night (Deakie Arms)||740|0| |Film night||0|1,365| |Comedy Night||0|2,061| |100 Club||0|1,280| |Family Presents costs||235|0| |PTA Pop Up Costs||519|407| |Y6 Leavers Fund||1,023|1,145| |Fireworks costs||0|1,191| |**Total**|**B)**|**10,000**|**17,086**| |PTA Expenses (sundries)||790|785| |Inclusion||85|0| |**Total**|**C)**|**875**|**785**| |**Total Payments**|**A+B+C**|**23,263**|**43,666**| 4 Archdeacon Cambridge's Parent Teacher Association ## **Accounts for the year ended 31 July 2020** ## **Notes to the Accounts** ## 1. Accounting Basis The accounts have been prepared on a receipts and payments basis and in accordance with Section 42(3) of the Charities Act 1993. ## 2. Fundraising and Social Events In accordance with 1. the income and costs for each major event are listed separately. For convenience, the net income raised for all major events is shown below. ||**2020**|**2019**| |---|---|---| |**Net Income**
£
£
**Fundraising and Social Events**
Summer Fair
(37)
8,073
Rugby Parking
4,000
7,523
Christmas Fair
5,398
4,961
Children's Disco
1,614
4,474
Sponsored Event
0
5,350
Pamper Evening
0
728
Quiz Night
1,965
1,649
Cake Sales Juniors
473
509
Cake Sales Infants & Nursery
148
463
Second hand Uniform Sales
562
1,001
Grapevine
0
175
Family Present Stall
910
800
Easy Fundraising
238
255
Film night
0
1,490
PTA Pop ups
5
823
Pub night (Deakie Arms)
465
0
Comedy Night
0
695
100 Club
1,366
633
Bags 2 School
152
332
Fireworks
0
192
**Total**
**17,259**
**40,126**||| 5