CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the perlod From 1 July 2022 Perlod end date Perlod start date To 30 June 2023 Charlty nama: Rotary Club of Cowes Trust Fund Charlty reglstratlon number: 1028749 Objectlves and Activities SORP reference Para 1.17 Summary of the purposes of the charity as set oul in its overnin document Summary of the main activities in relation to those purposes for the public benefit, in particular, the activllies, projects or services identified in the accounts. statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit Rellef to poor and needy and such other charltable purposes as the club shall from Ilme to tlme a ree. Ralslng money for charitable purposes by arranglng concertsi provldlng games at outslde events. Ralslng money In conjunctlon wlth other Rotary Clubs. 1.17 8nd 1.19 Pora1.18 All trustees have regard to the guldanc8 Addltlonal Informatlon (optlonal) You ma choose to include further statements where relevant about: SORP ref0ren¢e P8Ta 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other Achlevements and Performance SORP rele￿nce Togethor with other Rotary Clubs ralsed £2970 for two Gharitles close to members-motor Neuron Dlseaso IW and Dream Holidays. Ralslng £1300 funds for th8 Club and Medlna Cholr by arranging a Chrlstmas concert. Ralsed £15000 In conjunctlon wlth other Rotary Clubs In our geographlcal dlstrict to be donatad to charltles assoclated wlth Rotary providing aid followlng the earthquake In turkey and Syrla. Summary of the main achievements of the charity, identifying the differen￿ the charity's work has made to the circumstsnces of its beneficiaries and any wider benefits to society as a whole. Para 120 Addltlonal Informatlon (optlonal) You ma choose to include further statements where relevant about: Achievements against obJ8Ctives set Para 1.41 Performance of fundraising activities against oblectives set Para IA1 Investment performance against objectives Papa 1.41 other Financlal Revlew Review of the charity's financial position at the end of the eriod Statement explaining the policy for holding reserves statin ar8 held Amount of reserves held Reasons for holding zero reservos Details of fund materially In deficit Explanation of any uncertainties about the charlty continuing as a going concern Para 1.21 Trust Account £3012 Trust Reserve Account £2212 Pafa 1,22 To èarn Interest P8m 122 £2212 Pata 1.22 Para 1.24 Para 1.23 Uncertalnty aboul aglng membershlp resulting In falling membershlp. A lack of new young members. Addltlonal Inforniatlon (optlonal) You ma choose to include further statements where relevant about,. The charlty's principal sources of funds (induding any fundraising) P8ra 1.47 Investment pollcy and objeclives including any social inveslment policy adopted Para 1.46 A description of the princlpal risks facing the charity Pwa1A6 Other Structure, Govarnance and Management Description of charity's trusts: Type of governing document Par8 1.25 Trust Deed How is the charity constituted? IL'.g uiiii ILOI"porated association, CIO Trustee salection methods Including details of any conslitutional provisions e.g. eleclion to post or name of any person or body entitled to appoint one or more trustees Par8 1.25 standard reglslratlon Para 1.25 Elected or re4lected at our AGM by whola club. Addltlonal Infonnatlon (optlonal) You ma choose lo include further statements where relevant about.. Policles and procedures adopted for the induction and training of trustees Para 1.51 The charity's organisational structure and any wider network with which the charity works Para 1.51 Relationshlp with any related parties Para 1.51 Other Reference and Administrative details Chari name other name the charit uses Re istered charit number Charity's principal address Rota Club of Cowes Cowes Rota Club 1028749 clo The New Holmwood Hotel 65 Queens Road Cowes P0318BW Namès of the charlty trust60s who manage tha charity Offico (If any) Date8 #￿ed if not for whole President elect President Namg of ptrrson lor body) entitlod toa oint trustee Ifan Trusteè ngmo Kelth Breeze Jamie Busby John Hamar Maxwell Morristjn Secretary Treasurer 10 12 13 14 15 16 17 18 19 20 orate twstees- names of the diractors at the date the re Cor Dlr•ctor name ortwasa roved NIA Name of trustees holdlng title to property belonglng to the charity Dates acted If notfor whole Tru8t•o namè NIA Funds held as custodian trustees on behalf of others Descriptlon of the assets NIA held in this capacity Name and objects of tha charity on whose behalf the 8ssets are held and how this falls within the custodian charity's objects Details of arrangements for safe custody and segreg81ion of such assets from the chaiity's own assets Addltlonal Informatlon (optlonal) Names and addrpsses of advlsers (Optlonal Informatlon) Type of Name Address advlser Name of chlof ex8CUtlve or names of senlor staff members (Opllonal Informatlon) Exemptions from dlsclosuro Reason for non-disclosure of ke 8rsonnel detsils other o tlonal information Declarations Th• Iwsteos declare that they have approved tho trustsos, report above. Slgned on behalf of the charlty's trustees Slgnature{s) Full name(s} Posllion (eg Secretaryi Chalr, etc) John amar Jamie Busby Secretary President Date Charity annual return questions This document is to help charities prepare for Iheir annual return by gathering the required informatic Submityour annual return online, once you have the information you need. There is more guidance on the questions in the online service. During the pandemic, any money provided by the government's furlough programme must be declar If your income is under £10,000 you only need to report your income and spending. Section: Financial period You will be asked to confirm the charity's fi nancial period. 12 2025 If the financial period end dates displayed are incorrect, you can change them in the Change the c Section: Income and spending You will be asked to enterthe charity's income and spending in the financial period forthis annual decimal points or commas). ?% Z30 '% J1 4-*10 Ifyour charity is part ofa group and has prepared group accounts, then please use the group figur, more than £1million). Section: Confirm income and spending In the financial details section you will be asked to enter key financial information from your accour Forcharities with an income greater than £500,000. The total income from your Statement ofFinar has received endowments during the year, or made transfers from your endowment to your incomt here. Please check the gross income figure you have entered here is correct. Section: Serious incidents Ifgross income is more than £25,000 you will be asked iflhere weil: .)l.'I"ious incidents in youri Section: Fundraising Did your charity raise funds from Ihe public? If you answer'yes., you will be asked., Did the charity work with any professional fundraisers? Did your charily have a written agreement with each of ils professional fundraisers? Did your charity work with any commercial participators? Did your charity have a written agreement with each of its commercial participators? Section: Grant making Was grant making the main way your charity carried out ils purposes? Section.. Income from government contracts DLtring the financial period for this annual return, did the charity receive income from contracts loth If you answer'yes i you will be asked: How many contracts did your charity have with central government or local aulhorilies? Entertotal value of contracts. Please round all figures to the nearest pound (do notenter decimal What was the lolal value of these contracts? Section: Income from government grants During the fi nancial period for th is an nual return, did the charity receive income from grants from ci During the pandemic, any money provided by the governmenl's furlough programmo. must be decl If you answer'yes,, you will be asked: How many grants did your charity receive from central government or local authorities? Ifyou received any furlough payments, each payment received needs to be recorded individually ' Enter total value of grants. Please round all figures to the nearest pound (do not enter decimal poli Whatwas the total value of these grants? Section: Income from outside the UK Did your charity receive income from outside the UK? If you answer'yes,, you will be presented with a table of countries. Select Countries or territor What is the value ofincome from each country. Please round all fi9ures to the nearest pound {do notenterdecimal points or commas). Sfyour charity did not have any income from the source, please enter O (zero). Specify the source and amount of income from the options below.. Overseas government or quasi government bodies Overseas charities, NGOS or NPOS Other overseas institutions Individuals resident overseas {for example school fees and memberships) UnknownlDo not know Notes on income from other overseas institutions and individuals resident overseas 1. If your gross income is less than £25,000, only include payments that make up more than 80°/o C more than £25,000. 2. If you are completing a 2018 annual return, these categories are optional. Section: Operating and spending outside England and Wales Did your charity operate outside England and Wales? If you answer'yes,, you will see a table of countries. Select countries or territories the charity following questions. Record the total expenditure by country or territory. Please round all figures to the nearest pound (, Ifyour charity did notspend any money in Ihe country, please enter O (zero). Note.. If your charity operated in Northern Ireland or Scotland, you are not required to provide a vali When spending money orworking outside England and Wales, did your charity transfer money otk Note= if you are completing a 2018 annual return, this question is optional. What melhods lo transfer money did your charity use? Cash courier Other charities or NGOslNon-Profils Money Service Business {e.g. Western Union) Informal Money Transfer Systems Online payment methods {e.g. PayPal) Other Note.. if you are completing a 2018 annual return, this question is optional. How much money did your charity send outside the regulated banking system in total? Please round all figures to the nearest pound (do not enter decimal points or commas). Did your charity have procedures and controls in place to monitor expenditure outside England an Note.. if you are completing a 2018 annual return, this question is optional. Are the trustees satisfied that your charity's risk management policies and procedures adequately Note.. if you are completing a 2018 ann ual return, this question is optional. Section: Subsidiaries Did the charity have any subsidiaries? If you answer 'Yes'* you will be asked: Were any of the trustees also directors of the charity's subsidiaries? Section: Trustee payments Did any of the trustees receive any remuneration, payments or benefits from the charity other than If you answer'yes,, you will be asked: Did any of the trustees receive payments or benefits for.. being a charity trustee? provid ing services to your charity (such as specialist services or advice provided by Irustees who any other benefit from the charity {for example, accommodation, car, holiday)? Also include any F Did any of the trustees resign and then take up employment with the charity? Section: Employees Did any of your charity's staff receive total employee benefits of£60,000 or more? you answer es,youwi eas Enter the number of staff whose total employee benefits were in each ofthe following bands: £60,000 to £70,000 £70,001 to £80,000 £80,001 to £90,000 £90,001 to £100,000 £100,001 to £110,000 £110,001 to£120,000 £120,00110 £130,000 £130,001 to £140,000 £140,001 to £150,000 £150,001 to £200,000 £200,001 to £250,000 £250,001 to £300,000 £300,001 to £350,000 £350,001 to £400,000 £400,001 10 £450,000 £450,001 to £500,000 For your highest paid member ofslaff only, what was the total value of their employee benefits? Section: Volunteers How many UK volunteers, excluding trustees, did the charity have during the financial period? Section: Financial controls Did your charity review its internal financial controls? 14*L? Section: Safeguarding Note.. only charities with particularclassificalions and not regulated by certaiii 01-ganisalions will bE Has the charity obtained a standard, enhanced or enhanced with barred lists DBS check on all Iru: Only charities with annual income over £500,000 need to answer the following financic At this oint other charitie will be asked to rovide c ies of heir trustee annual re Section: Account type IMPORTANT- You will need a final version of the published accounts to fill in the financial details. who is familiarwith the charity's accounts. The information you need to complete this section will generally be found in the statement of finani When completing this section you may wish lo look at Charities SORP. Please indicate whether the information that you are giving is based on group accounts or charily-l accounts, please use these lo complete the following section. Does your charity prepare.. Group accounts Charity only accounts Section: Income and Endowments All fields are mandatory- Enter O (zero) if the field does not apply to your charity. Fields Ihatare indented provide additional information and are included in the figures for the field The indented fields may not represent the whole amount. The information you need to complete this section will generally be found in the Statement of Final Enter figures to the nearest pound and restate them in pounds if the acGounls have, for example, b Donations and legacies Of the total donations and legacies what amount is Legacies Of the total donations and legacies what amount is Endowments received Other trading activity Investment income Income from charitable activities qSS Other income Total income and endowments Jqsgo Note: The amount entered for Total income and endowments, minus 'Endowments Received, shoi controls subsidiary undertakings, consolidated figures should be used from group accounts where Section: Expenditure The information you need to complete this section will generally be found in Ihe Statement of Final All fields are mandatory- Enter O {zero) if the field does not apply to your charity. Fields thatare indented provide additional information and are included in the figures forthe field The indented fie5ds may not representthe whole amount. Enter figures to the nearest pound and restate them in pounds if the accounts have, for example, b Expenditure on raising funds Of total expenditure on raising funds what amount is Investment management costs Other expenditure Expenditure on charitable aclivilies Of the total expend iture on charitable activities what value is Grants to i nstitutions Of the lolal expenditure on charitable activilies what value is Governance costs Total expenditure 37 *lc) Section: Other recognised gainsl(losses) The information you need lo complete this section will generally be found in the Statemenl of Finar All fields are mandatory- Enter O (zero) if the field does not apply to your charity. Fields that are indented provide additional information and are included in the figures for the field The indented fields may not represent the whole amount. Enter figures to the nearest pound and restate them in pounds ifthe accounts have, for example, b This figure should be prefixed with the minus symbol if il is a negative value. Gainsl{losses) on revaluation of fixed assets This figure should be prefixed with the minus symbol if il is a negative valL¢e. Actuarial gainsl(losses} on defined benefit pension schemes This figure should be prefixed with the minus symbol if il is a negative value. Net gainsl{losses) on investments This figure should be prefixed with the minus symbol if it is a negative value. Other gainsl{lossesl Section: Assets All fields are mandatory- Enter O (zero) if the field does not apply to yourcharity. Fields that are indented provide additional information and are included in the figures for the field The indented fields may not represent the whole amount. The information you need lo complete this section will generally be found in the Balance Sheet. Enter figures to the nearest pound and restate them in pounds ifthe accounts have, for example, b Total fixed assets Of the total fixed assets what value is Fixed asset investments Total current assets Of the total current assets what value is Current asset investments Ofthe total current assets what value is Cash at bank and in hand Section: Liabilities All fields are mandatory- Enter O (zero) ifthe field does notapply to your charity. Fields Ihatare indented provide additional information and are included in the figures for Ihe field The indented fields may not represent the whole amount. The information you need to complete this section will generally be found in the Balance Sheet. Enter figures to the nearest pound and restate them in pounds if the accounts have, for example, b Creditors due within one year Creditors falling due afterone year and provisions Defined benefit pension scheme asseVII lability) Total net assetsl(liabil ities) Section: Funds The in(Of¥lldlion you need to £ompletp. this sec.140n will ijenertilly bp. loiind Iiii Ilie B8laiii;p. Slieèl Iii" All fields are mandatory - Enter O (zero) if Ihe field does not apply lo your charity. Fields that are indented provide additional information and are included in the figures for the field The indented fields may not represent the whole amount. Enter figures to the nearest pound and restate them in pounds if the accounts have, for example, b Endowment funds Restricted funds Unrestricted funds Ji Talal funds Iw Section: Additional information The information you need lo complete this section will generally be found in the notes to the accou All fields are mandatory- Enter O (zero) if the field does not apply lo your charity. Enter figures lo the nearest pound and restate them in pounds if the accounts have, for example, b Support costs Depreciation charge for the year Level of reserves Average number ofemployees Section: Send Trustees, Annual Report and Accounts You are required to submit your Trustees, Annual Report and accounts for this financial period. Yoi Section: Submit Trustees. Annual Report, external scrutiny and accoun CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee$ Rotary Club of Cowes Trust Fund On accounts for the year ended 30 June 2023 Charfty no lif any) 1028749 Set out on pages I reporl to the trustees on my examination of the accounts of the above charity (Yhe Trust-l for the year ended Responsibilities and basis of report As the charity's Iwslees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act"). I report in respect of my 8xamination of the Trust's accounls carried out undei section 145 of the 2011 Acl and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llb} of the Act. Independont I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect= the accounting records were not kept in accordance wilh seclion 130 of the Charities Act., or the accounts did not accord with the accounting records- or the accounts did not comply with the applicable requirements concerning the fomi and content of accounts sel out in the Charilies {Accounts and Reports) Regulations 2008 other than any requirement Ihal Ihe accounts give a 'true and fai¢ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn this report in order to enable a proper understanding of the accounts lo be reached. Slgned: Name: Catherine Tyler Relevant professional qualificationlsl or body {if any): Address: 48 Palmers Road, Wootton, Ryde, Isle of Wighl P033 4ND IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight material mallers of concern {see CC32, Independent examination of charity aocounls.. directlons and guidance for examiners). Give herè brlof details of any items that the examlner wishes to disclose. NIA IER Oct 2018 CHARITY COMMISSION FOR ENGLAND AND WALESIROTARYCLUBOFCOWES 1