AGM
Wednesday 20th October 2021
Blossom Room 9:15am
Attendees: Michele Jolley, Megan McCreedy, Clare Gseir, Emily Davey, Chelsey Balkwill, Cassie Pearmain, Louise Barnett Apologies: Hayley Wheeler
1. Previous Business
The minutes of the last AGM on 1st October 2020 were read by Clare. They were agreed by all members and signed. Matters arising from the last meeting;
Christmas Fundraising
Due to both Local and National Lockdowns because of COVID19 cases the setting was closed to all children on the 8[th] December 2020 and did not fully reopen until 8[th] March 2021. The closure meant Christmas fundraising was unable to go ahead. Fundraising did go ahead at Easter with a raffle and the Little Urchins photography also went towards fundraising.
Contractors
The company Mitie are now responsible for water safety checks and fire extinguisher testing. It costs roughly £600 for the year. Contractors are used for other maintenance jobs around the setting. Michele is also going to look into contractors for mowing the area of grass in the outside area as Fairhouse have changed company and they no longer include the Little Gem's area.
COVID19
Due to both Local and National Lockdowns because of COVID19 cases the setting was closed to all children on the 8[th] December 2020 and did not fully reopen until 8[th] March 2021. Staff returned to work in January as all EYFS settings were allowed to reopen. Most
children did not come back until later in the year. All new starters due to begin in January chose stayed home. Children could be claimed for even if they chose not to attend.
2. Financial Report
Michele read the Financial Report for 2021 (see attached). The total income %for last year was £161084 which is £23587 lower than the previous year. Michelle believes this is due to COVID and less families being on role, the members all agreed. Outgoings are roughly £5000 more compared to the previous year. Michele explained this is due to the increased resources in particular PPE due to COVID, wage and pensions increases and paying for repairs as they are no longer included in the rent. Wages have increased by around £7000 and repairs has increased by around £2000. Michele is not worried about finances as there are currently more children on role, including ten children receiving thirty hour funding as of January 2022 and eleven children receiving two year funding. There are eight children due to start attending in January 2022
3. Staf Report
Chelsey read the Staff Report for 2021. She reiterated that Hayley Wheeler had left the setting in April. Chelsey is now deputy and the second child protection officer for the setting. Cali is room leader. Hayley is working towards her Level 3 and Kerry has recently completed her Level 2 qualification. Sarah has been working as an apprentice and will continue in this role.
4. Super Star Sports
Michele informed the members that Super Star Sports who have worked with Little Gem's providing specialist sports Instruction are no longer being used. Michele explained she had made the decision as they were being very inconsistent; arriving late or not when expected and sending different people each time which was unsettling for the children. Kudos is employed in this role instead; they used to work with Super Star Sports before branching out on their own and are charging the same amount.
5. Open Days
Michele confirmed that Open Days had been help over the Summer for new starters. There were two opportunities for families to visit in
August to meet the staff and see the setting. Unfortunately they were unable to go ahead for January 2021 starters due to COVID restrictions in place. It has been decided and agreed by all members to keep using Open Days instead of home visits for new starters.
6. Banking
Chelsey and Hayley are going to be joining Megan on the banking and Hayley Wheeleris being removed. The process has been started however paperwork and checks is taking an extremely long time to complete. Chelsey has now spoken to the bank and hopefully it shall go through faster now.
7. Member Elections
All Committee members stepped down from their current roles. Clare was reselected as Chairperson, Megan was reselected as Treasurer and Emily was reselected as Secretary. Hayley excused herself in writing as a member of the Committee due to leaving the setting.
8. Next Meeting
The next Committee meeting is due to take place on Thursday 9[th] December 2021. Michele and Clare to meet on Tuesday 2[nd] November 2021 to send off the accounts information to Charity Commission.
Minutes Agreed
by ............................................................
Signed ...........................................................
Date ..............................................................
Manager’s Report AGM
Wednesday 20 th October 2021
This year has been another difficult year due to COVID 19. Since our last AGM last October, we have only managed to do a couple of fundraisers which includes the Easter raffle and Little Urchins photo’s.
We went into national lockdown with everyone else at the beginning of December 2020 so sadly no Christmas raffle, virtual assemblies or any Christmas activities could take place. The government announced that all Pre-School aged children could return back after the Christmas break, but the majority of our parents decided to keep their children home, including our new January starters. Up until the 8[th] March we mainly had our children of working families and the vulnerable with us. We choose a rota base for staff, as many staff also had children/youngster at home to care for. All staff kept in regular contact with all their keyworking families with weekly phone calls, updates and activity packs were dropped off if requested. Essex County Council issued food vouchers for 2yr funded/EYPP and vulnerable children which were distributed out accordingly.
From Easter onwards staff still do regular Rapid Antigen Test’s and throughout the year we have had to deal with staff shortages due to following the government guidelines of selfisolation, which is ongoing.
Strick measures are still being followed to ensure the safety of children and staff to prevent the spread of the virus.
Starting this new academic term, September 2021, we are currently up in numbers from this time last year and have 46 families on roll, this will also hopefully increase with the new January 2022 intake to 56.
Finance Report 2021
I would like to start with going through our income and expenditure of the year 2020.
Our total income for this year was £161,048.00, this was made up of 2yr funding, 3/4yr FEEE funding, 30 hour funding, Fee’s, fundraising, SEN payments, EYPP and voluntary snack contributions.
Our total income decreased by £23587.00 from the previous year due to COVID and having less families attending the setting.
Our expenditure was £5737.00 more then the previous year due to the increase of the minimum wage, repairs and cleaning products.
At the start of January 2021, we had £56951.93 in our bank account.
We currently have 7 members of staff and 1 apprentice on roll. Minimum wage increased again April of this year, taking the minimum wage to £8.91ph, which has contributed considerably to our monthly wage outgoings.
We are currently up from last year and now have 46 families enrolled.
21 children are – 3/4yr funded 10 are 30 hours
11 children are – 2yr funded
4 children are fee paying.
At the moment we have 8 new starters for January 2022.
We continue to ask parent/carers to give us a contribution for snack of 20p per session.
LITTLE GEMS PRE - SCHOOL BASILDON
ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2020
LITTLE GEMS PRE - SCHOOL BASILDON
Registered Charity Number: 1028673 Chairperson: C Gsier Treasurer: M McCreery Secretary: E Davey Independent Examiner: D Parker Sterlings Accountancy Solutions Ltd Unti 5 Woodbrook Crescent Billericay Essex CM12 0EQ Bankers: Barclays Bank Plc 2 East Walk Basildon Essex SS14 1HH
Independent Examiner's Report To The Trustees Of Little Gems Pre - School Basildon On The Accounts For The Year Ended 31 December 2020 Set Out On Pages 1 to 3
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (“the Charities Act”) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention. Basis of independent
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examiner’s statement My examination was carried out in accordance with general Directions given by the Charity Commission.
Basis of independent examiner's statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below
David Parker Sterlings Accountancy Solutions Ltd Unit 5 Woodbrook Crescent Billericay Essex CM12 0EQ
Date: 29 April 2021
Little Gems Pre - School Basildon Statement of Income and Expenditure Year ended 31 December 2020
| Incoming resources from generated funds Essex County Council Other Incoming resources from charitable activities Fees Total incoming resources Interest recieved Resources expended Charitable activities Wages Employer's pension Rent Water rates Light & heat Repairs & renewals Equipment and materials Refreshments Telephone Cleaning, refuse & hygiene Postage & stationery Training Independent examiners fees Sundry Insurance Subscriptions DBS Food vouchers Bank charges Travel Licenses Activities Legal fees Total resources expended Net incoming/(outgoing) resources Total funds brought forward Total funds carried forward |
£ £ £ £ 155,839 175,965 566 2,156 4,643 6,514 161,048 184,635 86 53 128,020 121,778 2,027 1,682 8,727 8,723 124 510 1,636 3,047 5,446 3,122 1,511 3,384 990 1,928 722 995 2,571 2,114 360 145 601 378 1,211 1,152 140 50 792 439 376 228 192 221 1,393 0 180 265 100 805 330 0 773 660 0 859 158,222 152,485 2,912 32,203 66,674 34,471 69,586 66,674 2020 2019 |
|---|---|
1
Balance Sheet
At 31 December 2020
Unrestricted funds
| 2020 | 2019 | |
|---|---|---|
| £ | £ | |
| Current assets | ||
| Bank account | 72,548 | 70,526 |
| Debtors | 0 | 496 |
| Cash | 13 | 28 |
| Creditors falling due within one year | 72,561 2,975 |
71,050 4,376 |
| 69,586 | 66,674 | |
| Charity funds | ||
| Unrestricted funds | 69,586 | 66,674 |
| The financial statements have been prepared in accordance with FRS102 | SORP. | |
| Approved and agreed | ||
| ............................................................... | ................................................................. | |
| Claire Gseir | Megan McCreery | |
| Chairperson | Treasurer |
Date: ...............................................
2
Little Gems Pre - School Basildon Notes To The Accounts
For The Year Ended 31 December 2020
1 Basis of accounting
The financial statements have been prepared under the historical cost convention,and in accordance with the Statement of Recommended Practice Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102) issued on 16 July 2014, and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS102).
2 Accounting policies
Incoming resources
Grants are included in the SOFA when the charity has unconditional entitlement to the resource. Fees are included in the SOFA when the charity becomes entitled to the income
Expenditure and liabilities
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
Governance costs include costs of the preparation and examination of statutory accounts, the costs of trustee meetings and cost of any legal advice to trustees on governance or constitutional matters.
3 Staff costs
The average number of full time equivalent employees during the year was 9. All of these worked within charitable activities.
3
Manager’s Report AGM
Wednesday 20 th October 2021
This year has been another difficult year due to COVID 19. Since our last AGM last October, we have only managed to do a couple of fundraisers which includes the Easter raffle and Little Urchins photo’s.
We went into national lockdown with everyone else at the beginning of December 2020 so sadly no Christmas raffle, virtual assemblies or any Christmas activities could take place. The government announced that all Pre-School aged children could return back after the Christmas break, but the majority of our parents decided to keep their children home, including our new January starters. Up until the 8[th] March we mainly had our children of working families and the vulnerable with us. We choose a rota base for staff, as many staff also had children/youngster at home to care for. All staff kept in regular contact with all their keyworking families with weekly phone calls, updates and activity packs were dropped off if requested. Essex County Council issued food vouchers for 2yr funded/EYPP and vulnerable children which were distributed out accordingly.
From Easter onwards staff still do regular Rapid Antigen Test’s and throughout the year we have had to deal with staff shortages due to following the government guidelines of selfisolation, which is ongoing.
Strick measures are still being followed to ensure the safety of children and staff to prevent the spread of the virus.
Starting this new academic term, September 2021, we are currently up in numbers from this time last year and have 46 families on roll, this will also hopefully increase with the new January 2022 intake to 56.