Feltwell Playgroup
TRUSTEES ANNUAL REPORT for period of 01.09.2021- 31.08.2022 CHARITY NAME: - Feltwell Playgroup CHARITY ADDRESS: The W.I. Hall, The Beck, Feltwell, IP26 4DB REGISTRATION NUMBER: - 1028560 TRUSTEES FOR 2021-2022: - Jonathan Irving, Merle Gallagher, Lisa Paterson, Julian Gallagher
CONSTITUTION: - Adopted in July 2014, amended 3 July 2019.
Feltwell Playgroup has seen another overall rewarding year following a worldwide pandemic!
Our service was open for all families to use. 2 settings in neighbouring villages closed down in March 2022 and July 2022. We had lots of enquiries because of the closures and accommodated as many children as we possibly could, which resulted in Feltwell Playgroup showing healthy numbers in children attending.
We had a maximum of 40 children on our registers, between the ages of 2 years and 5 years. With an average of approximately 21 attending each session. Our sessions run Monday to Friday in line with Norfolk County school term times. Sessions available each day are from 9am till 11.30am, 9am till 12.30pm, 9am till 3pm, and 12.30pm till 3.00pm. We offer a financially accessible service, with our hourly rate reflecting this as we are reasonably priced in comparison to nearby settings, and we continue to have children attending from surrounding villages, as well as from Feltwell.
We saw an increase in fees, but continue to only charge half fees being if the child is absent. The
increase was to ensure we could support staff with a pay rise in preparation for the national
minimum wage increase which rose in April. We welcome children who are accessing the government’s 15 hours funding each week, as well as those who are entitled to the extended 30-hour funding for 3- & 4-year-olds. We also provide 2-year-old-funding for those parents that qualify.
Our Playgroup is based in the first purpose-built village school – now known as The W.I. (Women’s Institute) Hall owned by the Edmund De Moundeford Trust, which comprises of 4 areas including a kitchen, the main hall, the toilet area and a secure outdoor area. The Edmund De Moundeford Trust continue to support our Charity Status Playgroup, and we are all still very excited for the future, and our relationship of working together grow further in a new building to be built by The Trust. The new built has been delayed by 3-5 years by The Trust to the rise in cost and the current war in the Ukraine. We were told that building a new setting will be revisited to be discussed in 2 years. Due to this we have been told that improvements to the current setting’s windows and bathrooms will be undertaken in the coming months.
Throughout the year all staff and committee continued to work as one team ensuring we offered the best service we could to all our families, and offering a service accessible to everyone registered with us. We continue to seek new trustees for the committee by inviting parents to termly meetings, emailing application forms and enclosing invites to our Starter Pack.
We welcomed back the support we could offer to the Guardians of the children transitioning from Playgroup to primary school, and were delighted to see some of these children have the opportunity to visit their new schools. We held our annual graduation assembly at the setting, and invited just the leavers and their families to that event. They celebrated their last morning with water, slime and colour bomb fights, which was enjoyed by children and adults! We put together a slide show to show the progress and growth the children showed from first joining our setting to leaving it to start school. As a goodbye gift from Playgroup they had a leavers T-shirts that had been coloured bombed.
To celebrate Christmas this year, the children made festive placemats for their families to buy and help fundraise monies for the children’s Christmas activities. They had a week of Christmas themed fun and games whilst wearing Christmas jumpers, and all received a goody bag from us.
We are a full team, with 2 of our newest practitioners currently studying for their NVQ level 3 qualification and an additional new member of staff.
Staff and committee members have continued to complete the necessary training, this ensuring they can continue to deliver the best service to our families, whilst ensuring all training is kept up to date.
Staff members continue to support each other when on training courses, to ensure that adult:child ratios are correct at all times. We, Feltwell Playgroup, pay for the courses and the practitioner’s time to attend the courses to support them while training. Future training has been discussed with Staff and Committee which they can attend, to ensure we continue to deliver the best service to Playgroup and its families. We have also embraced the online courses, and meetings on ZOOM and will continue to hold Playgroup meetings virtually. Our Notice board at Playgroup, our website, Facebook page and Tapestry (Playgroup’s chosen online journal) – are all regularly monitored and information is updated, these being alongside emails and newsletters being sent to parents.
Our fundraising events were fun and we saw some new ideas being a success. These enabled us to
fundraise with Playgroup guardians and also some local business to help grow our connection within the village.
Following the pandemic, we continued to encouraged online fee payments, which has been encouraging for our move to be predominantly online transactions. Upfront ‘termly’ and ‘half termly’ payments continue to be made by the majority of our families. We do still give the option, when requested (and with a pre-written agreement), for our families to pay weekly.
Our bank account is dual signing so Playgroup monies in and out can be monitored more
efficiently. We employ the services of a registered accountant who will audit the Playgroup accounts each term, and for our end of year financial report. Alongside our Profit & Loss Financials, our processes for completing our accounts continue to develop in a positive manor. Our contingency money has been used when needed, and has helped us through this last year.
The shared drive which the Chairman, Administrator and Manager all having access to 24/7, has continued still to be successful, and it is still accessible to all staff and committee if requested.
The yearly policy ‘review cycle’ has been completed for this last school. We will have the new EYFS guidance being the focus for the order the policies are reviewed for this next yearly cycle.
Feltwell Playgroup are excited and very passionate about this next year and the opportunities we will be given to continue our growth in the popular setting, we are proud to be a part of!
It is thriving and is continuing to be a popular setting for children to attend. We are proud to have a committee and staff who continue to grow as one team. A team who supports each other, thrive on working hard working, always sharing positive ideas for the Playgroups families and ideas to help Playgroups future be successful. A team whom are loyal, trustworthy, experienced, qualified people.
A team who always have the best interests for Feltwell Playgroup.
Jonathan Irving, Chairman, Feltwell Playgroup
Profit and Loss FELTWELL PLAYGROUP Date Ronge.. Sep 01, 2021 to Aug 31, 2022 Sep 01. 2021 to Aug 31. 2022 ACCOUNTS Income Fees Received £10,374.94 Fund Raising £690.77 Funding Recèived 314 YR £65,613.78 Investments - Interest £0.20 Miscellaneou5 Revenue £3,000.00 Registration £175.00 Uniform Sales £64.00 Total Income £79,918.69 Total C05t of Goods Sold £0.00 Gr055 Profft As ts percentage of Total Income £79.918.69 1<10.VO'h Opeiatlng Exp•nse5 Accountant £100.00 Cleonin9 & Toiletries £155.05 Consumablo5 £34.99 Covid-19 £63.80 Crufi SutJyliv> £A57.21 DBS & EY2 £46.10 LyThd Lo-. - rELTWELL pLAYG0p Dote Ranoe.. Seo 01. 2021 to Au9 31. 2022 c0e0 on Oct 11. 2Q22 Pa9e1/3
Operottng Expenses EYPP Purchases £60.00 Environment £94.52 First Aid C77.21 Fixtures & fittings £172.66 Food & Drink £504.21 Generol Setting Items £80.40 Gifts-children £230.47 Gsfts-StoFF/Committee £90.58 Memberships £943.56 Mobile Phone £190.74 Office Supplies £452.69 Online Fees and Charges £'157.52 Paper Towels £252.46 Poyroll Suge £28.80 Payroll- Salary & Wages £69,293.61 Rént £3,236.00 Repair5 & Maintenance £142.34 Samsung & 3 £190.74 Speech & Language £91.92 stoff Pension5 £4,083.79 Topestry £153 60 Tax & NIC £2,580.85 Toys & Equipment £632.85 Troining £225.00 Uniform £38.34 tofit Loss FgLYWELL PLAYfJRniJp Cpedt&d Oct 11, 2022 Page213 Date Rtsnge.. Se) 01. 2021 to Auo 31. 2022
Qperating Expense5 Woste Di5posuI £325.09 Total Operating Expen$e$ £85.187.10 Net Profit As a percentog• of Total Income -£5,268.41 -6.59Q/o Profit Lts*s- FELTWÈLL PLAYCikOUP Create¢J on Oct 11. 2922 Pc'ge313 Dijte Range". se.rj 01. 2021 to 31. 2022
Balance Sheet FELTWELL PLAYGROUP A5 of Aug 31, 2022 ACCOUNTS Aug 31. 2022 Assets Totol Cash and Bank £2,093.70 Totol Other Current Assets co.00 Total Long-term Assets £37.12 Tottsl Assèts £2.130.82 Liobilities Total Current Liabilities £0.00 Total Long-term Liobilitie5 £0.00 Total Litsbilitiès £0.00 Egulty Totol Other Equity £0.00 Total Retoined Earning5 £2,130.82 Totgl Equity É2.130.82 Bolancc Shcot FELTWELL PLAYGTrQUP Ctq4st•d ¢n O¢t 11, 20? As of Auo 31. 2022 Pooeli I
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independent Examiner'$ Report Report to the trustee members of FELTWELL PLAYGROUP On accounts for the year ended 31SI August 2022 Charity no (if any} 1028560 Set out on pages I report to the trustees on my examination of the accounts of the above charity (Yhe Trusl.) forthe year ended 31SI August 2021 Responsibilities and As the chanty trustees of the Trust. you are responsible for the preparation basis of report of the acGounts in accordance with the requirementg of the Charities Act 2011 {"the Act"). I report in respect of my examination of the Trust's aGGounts carried out under section 145 ofthe 2011 Ad and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under seGtion 14J(J)<b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect: accounling records were not kept in accordan with section 130 of the Act or the accounts do not accord with the accounting records Independent examIneS ststement I have no concerns and have come across no other matters in Gonnection with Ihe examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Karen Wharf Relevant professional qualifiGation{sl or body (if anyl: Address: 7 The Lammas, Mundford, Thetford Norfolk IP"6 SDS IER October 2018