## **Feltwell Playgroup** TRUSTEES ANNUAL REPORT for period of 01.09.2019- 31.08.2020 CHARITY NAME: - Feltwell Playgroup REGISTRATION NUMBER: - 1028560 TRUSTEES FOR 2020-2021: - Samantha Newman, Merle Gallagher, Lisa Paterson Matthew Coster, Julian Gallagher, Jonathan Irving CONSTITUTION: - Adopted in July 2014, amended 3 July 2019. Feltwell Playgroup has seen another challenging, but overall rewarding year whilst working alongside a worldwide pandemic! We were very fortunate to stay open for continuous service, from September 2020 to July 2021, but saw a big change in users due to COVID-19. Our service was open for all families to use, but for a varied number of reasons, such as parents working from home, people staying home keeping safe, we saw a great reduction of children through the doors so we ran with reduced staff from January 2021 through to April 2021, and furloughed staff, either through the Government or in house, who were not in the setting. We also provided a remote service to those families who were not attending, to continue our support to them and their children. We applied and received financial support from Norfolk County Council, and also from Edmund De Moundeford Trust. When back up and running to a more normal service, we offered the monies back to the Trust, but they kindly let us keep this, so we have put it to one side ready for the new building. We had a maximum of 51 children on our registers, between the ages of 2 years and 5 years. With an average of approximately 21 attending each session, our sessions running Monday to Friday in line with Norfolk County school term times. Sessions available each day are: 9am till 11.30am, 9am till 12.30pm, 9am till 3pm, and 12.30pm till 3.00pm. We offer a financially accessible service, with our hourly rate reflecting this as we are reasonably priced in comparison to nearby settings, and we continue to have children attending from surrounding villages, as well as from Feltwell. Our hourly rate continued throughout the year at £4 per hour, and we continued to only charge half fees if the child is absent. We welcome children who are accessing the government’s 15 hours funding each week, as well as those who are entitled to the extended 30-hour funding for 3- & 4-year-olds. We also provide 2-year-old-funding for those parents that qualify. Our Playgroup is based in the first purpose-built village school – now known as The W.I. (Women’s Institute) Hall owned by the Edmund De Moundeford Trust, which comprises of 4 areas including a kitchen, the main hall, the toilet area and a secure outdoor area. The Edmund De Moundeford Trust continue to support our Charity Status Playgroup, and we are all still very excited for the future, and our relationship of working together grow further in the new building. Throughout the year, either working in the setting or remotely, all staff and committee continued to work as one team ensuring we offered the best service we could to all our families, and offering a service accessible to everyone registered with us. Our families continued to support us, and become adaptable with us to the ever-changing Government Guidelines. We welcomed back the support we could offer to the Guardians of the children transitioning from Playgroup to primary school, and was delighted to see some of these children have the opportunity to visit their new schools, something that was missed last year. We held our annual graduation assembly at the setting, and invited just the leavers to be able to host this COVID-19 safe event. They celebrated their last afternoon with water, slime and colour bomb fights, which was enjoyed by children and adults! As a goodbye gift from Playgroup they had a leavers T-shirts that had been coloured bombed, and a parent kindly took photos for them all to cherish. To celebrate Christmas this year, the children made festive placemats for their families to buy and help fundraise monies for the children’s Christmas activities. They had a week of Christmas themed fun and games whilst wearing Christmas jumpers, and all received a goody bag from us. We sadly said goodbye to 2 practitioners this year, so the start of the year saw some team re-structure whilst recruiting, but we are now a full team again, with 2 of our newest practitioners currently participating in an apprenticeship studying for their NVQ level 3 qualification. We also welcomed a new committee member, who is a father to one of the children currently attending. Staff and committee members have continued to complete the necessary training, this ensuring they can continue to deliver the best service to our families, whilst ensuring all training is kept up to date. Staff members continue to support each other when on training courses, to ensure that adult:child ratios are correct at all times. We, Feltwell Playgroup, pay for the courses and the practitioner’s time to attend the courses to support them while training. Future training has been discussed with Staff and Committee which they can attend, to ensure we continue to deliver the best service to Playgroup and its families. We have also embraced the online courses, and meetings on ZOOM during the lockdown period, and will continue to hold Playgroup meetings virtually. Our Notice board at Playgroup, our website, Facebook page and Tapestry (Playgroup’s chosen online journal) – are all regularly monitored and information is updated, these being alongside emails and newsletters being sent to parents. Our fundraising events continued to be limited this year, but we are hopeful 2022 will see the return of some of our favourite events to host! Due to limited contact during and after lockdown, we continued to encouraged online Fee payments, which has been encouraging for our move to be predominantly online transactions. Up-front ‘termly’ and ‘half termly’ payments continue to be made by the majority of our families. We do still give the option, when requested (and with a pre-written agreement), for our families to pay weekly. Alongside our Profit & Loss Financials, our processes for completing our accounts continue to develop in a positive manor. Our contingency money has been used when needed, and has helped us through this last year. The Chairman received a minimum of renumeration payments this year, but only when above and beyond duties were essential to the Playgroup, and were not able to be delegated. The shared drive which the Chairman, Administrator and Manager all having access to 24/7, has continued still to be successful, and it is still accessible to all staff and committee if requested. The yearly policy ‘review cycle’ has been completed for this last school. We will have COVID-19 and the new EYFS guidance being the focus for the order the policies are reviewed for this next yearly cycle. With restrictions continuing to be lifted, we Feltwell Playgroup are excited and very passionate about, this next year and the opportunities we will be given to continue our growth in the popular setting, we are proud to be a part of! Samantha Newman Chairman Feltwell Playgroup (07582 371984) Profit and Loss FELTWELL PLAYGROUP Date Range.. Sep 01, 2020 to Aug 31, 2021 ACCOUNTS Sep 01. 2020 to Aug 31. 2021 In¢om• Direct Contruct Childcore £80.00 Donotion5 received £370.00 Fees Received £11.524.44 Fund Raising £126.00 Fundlny 2 years E83.92 Funding Received 314 YR £73,168.61 Investments- Interest £1.77 Miscelloneous Revenue £10.00 R¥yi>lr(JLiyri E480.00 Uniform Soles £10.00 Totol Income £85.854.74 Tatul Cost of Goods Sold £0.00 Gross Profrt Ap ts pore¢r￿l￿ge of TotrA Incotne £85.854.74 100.000 Pront L055- FELTWELL PLA¥GkOUP Crlatod on Oct Q4. 2021 Dote Ronge.. Sep01. 2020 i0Aug￿. 2021 Poge1f3 Op•roting Expenses Accountant £804.00 Cleoning & Toiletries £19.29 Covid-19 £515.53 Croft Supplies £174.55 D8S & EY2 £152.40 Environment £110.74 First Aid £23.17 Fixtures & fittings £7.89 Food S Drink £451.08 Gifts-childfen £76.50 Gifts-stofflcommittee £118.98 Insurance £719.86 Metnber5hips £236.98 o￿lee Supplies £230.59 Onllne Fee5 and Chorges £132_47 Ptsper Towels E104.29 Payroll- Salory & Woges £71,424.31 Postage & Delivery £0.66 Rtnt £3.777.20 Repaits & Maintenance £82.61 Samsun9 & 3 £361.76 staff Pensions £4474.19 Tox K NIC E2.750.95 Toy5 & Equipment £219.34 Troinlng £649.00 rofit and Lo55- FELTWELL PLAYGROUP Date Ronge. Sep 01. 2020to Au9J, 20 Creoted on Oct 04. 2021 Pugp2/3 Op•rotlny EXYE Un¢ote9orized Expense £26.53 Uniform £212.90 Waste Disposal £296.40 Totul Op•rating Expenses £B8.154.77 Net Profrt As u perceiitage of Total Intom• 2.299A3 Profit L055- FELTWELL PLAYGROUP Dute RaTrJe" Sep 01.2020to Aug 31, 20X Creoted on Ott A4, 2021 Pqge313 Balance Sheet FELTWELL PLAYGROUP As tsf Aug 31, 2021 ACCOUNTS Aug 31. 2021 Ass¢ts Cush qnd Bank 8usiness Premlum ME £500.16 C05h on Hund £0.34 Comtnunity £6,861.61 Totol Ca$h and Bank 0.362.11 Other Current Assets Totol Other Current Ass•ts £0.00 L¢n9-tem7 Assets Smoll Equipment £37.12 Total Long4erm Assets £37.12 Tottsl A55•t5 £7J99.23 Liabilities Current Llobllltles Tots¥l CuFr•nt Liobilittr•s £0.00 Long4em7 Liabllltles Totcl Long-term Uubllltie5 £0.00 Total Llabllltiej £0.00 8olorte Sheet- FELTWELL PLAYGROUP As of Aug 31, 20 Croatèd oh Qct 04. 202? Payg112 Equ4ty R•tolntd Earnings Profit for oll prior years £6,925.40 Profit between Jan 1, 2021 and Aug 31, 2021 -£1,340.71 Ownerfs Equity £1,814.54 Tot¢Jl Retain￿ E¥min £7.39923 Totgl Eq¥Jlty £7.399.23 8alarK& S4eet- FELTWELL PLAYGROUP As of Au¥ 31. 2021 Ctavlpd on Oct 04 2021 Pq9e212 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of FELTVVELL PLAYGROUP On accourts for the y￿r •t)dÈd 31° August 2021 Charlty no lif any} 1028560 S¢t out on pages I report to the twstees on my examination of the accounts of the above charity I'lhe Trust"} for the year ended 31°, August 2021 R•8pon$ibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the aocounls in accordance with the requirements of the Charities Act 2011 {"the Act"). l ￿port in respect of my examination of th¢ Trust's accounts Carried out under section 145 of the 2011 Act and in carrying out rvFy examination, I have followed the appliGable Directions given by the Charity Commission under section 14515llb} of the Act. I have completed my examin*ion. I confimi that no material matters have come to my attention (other than that disclosed below'l in connection with the examination which gThies me cause lo believe that in, any material respect" a¢¢ounting ￿CordS were not kept in ac¢ordanGe with section 130 of the Act or the a￿ount$ do not accord with the accounting records Independent examiners statement I have no concerns armj have come acr0$8 no other m8tters in connedion with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please d81ele the words in the brackets rfthey do not apply. Signèd: Date: Name." Karen Wharf Relevant professlonal quallficationlsl or body lif any): Addross: 7 The Lammas, MurKKord. Thettord Norfolk IP°6 SDS IER October 2018 Profit and Loss FELTWELL PLAYGROUP Date Range.. Sep 01, 2020 to Aug 31, 2021 ACCOUNTS Sep 01. 2020 to Aug 31. 2021 In¢om• Direct Contruct Childcore £80.00 Donotion5 received £370.00 Fees Received £11.524.44 Fund Raising £126.00 Fundlny 2 years E83.92 Funding Received 314 YR £73,168.61 Investments- Interest £1.77 Miscelloneous Revenue £10.00 R¥yi>lr(JLiyri E480.00 Uniform Soles £10.00 Totol Income £85.854.74 Tatul Cost of Goods Sold £0.00 Gross Profrt Ap ts pore¢r￿l￿ge of TotrA Incotne £85.854.74 100.000 Pront L055- FELTWELL PLA¥GkOUP Crlatod on Oct Q4. 2021 Dote Ronge.. Sep01. 2020 i0Aug￿. 2021 Poge1f3 Op•roting Expenses Accountant £804.00 Cleoning & Toiletries £19.29 Covid-19 £515.53 Croft Supplies £174.55 D8S & EY2 £152.40 Environment £110.74 First Aid £23.17 Fixtures & fittings £7.89 Food S Drink £451.08 Gifts-childfen £76.50 Gifts-stofflcommittee £118.98 Insurance £719.86 Metnber5hips £236.98 o￿lee Supplies £230.59 Onllne Fee5 and Chorges £132_47 Ptsper Towels E104.29 Payroll- Salory & Woges £71,424.31 Postage & Delivery £0.66 Rtnt £3.777.20 Repaits & Maintenance £82.61 Samsun9 & 3 £361.76 staff Pensions £4474.19 Tox K NIC E2.750.95 Toy5 & Equipment £219.34 Troinlng £649.00 rofit and Lo55- FELTWELL PLAYGROUP Date Ronge. Sep 01. 2020to Au9J, 20 Creoted on Oct 04. 2021 Pugp2/3 Op•rotlny EXYE Un¢ote9orized Expense £26.53 Uniform £212.90 Waste Disposal £296.40 Totul Op•rating Expenses £B8.154.77 Net Profrt As u perceiitage of Total Intom• 2.299A3 Profit L055- FELTWELL PLAYGROUP Dute RaTrJe" Sep 01.2020to Aug 31, 20X Creoted on Ott A4, 2021 Pqge313 Balance Sheet FELTWELL PLAYGROUP As tsf Aug 31, 2021 ACCOUNTS Aug 31. 2021 Ass¢ts Cush qnd Bank 8usiness Premlum ME £500.16 C05h on Hund £0.34 Comtnunity £6,861.61 Totol Ca$h and Bank 0.362.11 Other Current Assets Totol Other Current Ass•ts £0.00 L¢n9-tem7 Assets Smoll Equipment £37.12 Total Long4erm Assets £37.12 Tottsl A55•t5 £7J99.23 Liabilities Current Llobllltles Tots¥l CuFr•nt Liobilittr•s £0.00 Long4em7 Liabllltles Totcl Long-term Uubllltie5 £0.00 Total Llabllltiej £0.00 8olorte Sheet- FELTWELL PLAYGROUP As of Aug 31, 20 Croatèd oh Qct 04. 202? Payg112 Equ4ty R•tolntd Earnings Profit for oll prior years £6,925.40 Profit between Jan 1, 2021 and Aug 31, 2021 -£1,340.71 Ownerfs Equity £1,814.54 Tot¢Jl Retain￿ E¥min £7.39923 Totgl Eq¥Jlty £7.399.23 8alarK& S4eet- FELTWELL PLAYGROUP As of Au¥ 31. 2021 Ctavlpd on Oct 04 2021 Pq9e212