2020-07-31-accounts - Playmates Playgroup

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Trustees' Annual Report for the period From Period start date To Period end date Day Month Year Day Month Year 01 August 2019 31 July 2020	Trustees' Annual Report for the period From Period start date To Period end date Day Month Year Day Month Year 01 August 2019 31 July 2020
Section A Reference and administration details
Charityname	PLAYMATES PRE-SCHOOL
Other names charityis known by	PLAYMATES PLAYGROUP
Registered charitynumber(if any)	1028557
Charity’s principal address	THE BUNGALOW, WINDMILL PRIMARY SCHOOL, WINDMILL LANE, RAUNDS, NORTHANTS.
	POSTCODE NN9 6LA

Names of the charity trustees who manage the charity

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Trustee name Office (if any) Dates acted if Name of person (or body)
not for whole entitled to appoint trustee (if
year any)
1 Wayne Watts-Ellson Chairperson Member of Playmates Pre-school
2 Rebecca Hunter Treasurer Member of Playmates Pre-school
3 Jemma Waddington Secretary Member of Playmates Pre-school
4 Emma Watts-Ellson Member of Playmates Pre-school
5 Emily Bates 31/12/2019 Member of Playmates Pre-school
6 Kayleigh Oliver Member of Playmates Pre-school
7 Kathryn Preston Member of Playmates Pre-school
8 Amy Chambers 12/02/2020 Member of Playmates Pre-school
9 Robert Hunter Member of Playmates Pre-school
10 Gail Gilbert Member of Playmates Pre-school
11
12
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
1
2
3
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Names and addresses of advisers (Optional information)

Type of advisor Name Address

Name of chief executive or names of senior staff members (optional information)

Gail Gilbert – Pre-school Manager Marrilynn Hazeldine – Pre-school Leader Kellie Mayes – Pre-school Deputy Leader

Trustees Annual Report

October 2020

Section B

Structure, governance and management

Description of the charity’s trusts Type of governing document

Constitution

(eg trust deed, constitution). How the charity is constituted Company (eg trust, association, company). Trustee selection methods Election by members (eg appointed by, elected by).

Additional governance issues (optional information)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for the induction and training of trustees;
The charity’s organisational structure and any wider network with which the charity works;
Relationship with any related parties;
Trustees’ consideration of major risks and the system and procedures to manage them.

Section C

Summary of the objects of the charity set out in its governing document

Objectives and activities

The aim of Playmates is to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.

The objectives are;

offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in the activities of such groups offering opportunities for all children, regardless of race, culture, religion or means
encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas instigating and adhering to and furthering the aims of the Early Years Alliance

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Trustees Annual Report

October 2020

Additional details of objectives and activities (optional information)

You may choose to include further statements, where relevant, about:

Policy on grant-making;
Policy programme related investment;
Contribution made by volunteers.

Section D Achievements and performance Summary of the main achievement of To manage to continue remaining open during a major the charity during the year pandemic. We have had 1 closure, due to a covid case, of 2 weeks during this period, and remained open for keyworkers’ children until June. We welcomed our school leavers back before the end of term to work on the skills needed for primary school and extended their attendance into the summer holidays.

Section E Financial review

Brief statement of the charity’s policy Our reserves are prioritised for covering redundancies and on reserves notice of rent, if we have to close. Any funds outside of this are used to improve the Setting for the children by updating our provision with new resources, projects and equipment. Details of any funds materially in deficity funds materially in deficit funds materially in deficity in deficit in deficit None

Details of any funds materially in deficity funds materially in deficit funds materially in deficity in deficit in deficit

Further financial review details (Optional information) You may choose to include additional information, where relevant about:

The charity’s principal sources of funds (including any fundraising);
How expenditure has supported the key objectives of the charity;
Investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

In October and November 2019, a member of staff was paid wages into an incorrect account (used previously) and has since refused to repay the overpayment, in excess of £1043.00. She was immediately reimbursed into the correct account after claiming she no longer had access to the old account. We are still awaiting a court date to reclaim this amount, having supplied all the evidence that it was, in fact, received, we are confident of a ruling in our favour, plus interest.

Section G Declaration

The trustees declare that they have approved the trustee’s report above. Signed on behalf of the charity’s trustees

Signature(s) G F Gilbert

Full name(s) Gail Frances Gilbert

Position (eg Secretary, Chair, etc) Committee Member 15/09/2020

Trustees Annual Report

October 2020

Trustees Annutjl Report October2020

Raunds Playmates Group Year Ended 31 July 2020 Income Expenditure Fees etc from parents Funding Fundraising Donations Miscellaneous Interest Received Job Retention Scheme 40,170.10 172,109.36 63.53 2,592.65 41.00 Wages Rent, storage and repairs Equipment Refreshments & Consumables Fundraising Expenses Administration Uniforms Miscellaneous Expenditure Accounts Courses & Training 194,284.72 11,620.92 2,428.01 2,391.87 0.00 2,488.81 0.00 38.10 2,374.02 925.59 240.00 59.99 Total Income 217,388.76 Total Expenditure 214,439.91 Add: Funds @ l Aug 2019 Add: Funds @ 31 July 2020 Barclays current a/c Barclays premium a/c Cash Float 2,848.77 23,787.40 Barclays current a/c Barclays premium a/c Cash Float 3,260.28 26,324.74 26,636.17 29,585.02 244,024.93 244,024.93

In accordance with your instructions, we have examined the above financial report, for the year ended 31 st July 2020. We have not carried out an audit, but we are of the opinion that the above report has been prepared using proper accounting principles and is in accordance with the books, vouchers, other records and explanations supplied to us. www.dentontavara.co.ul< Northants NNIO 9YS October 2020