Trustees' Annual Report for the period
Period start date Period end date 1 Sep 2024 31 Aug 2025 From To
Section A Reference and administration details ~~ee~~
Charity name Butlers Court Combined School Parent Teachers Association
Other names charity is known by Registered charity number (if any) 1028552 Charity's principal address Wattleton Road
Beaconsfield Bucks Postcode HP9 1RW
Names of the charity trustees who manage the charity
Name of person (or body) Dates acted if not for whole Trustee name Office (if any) entitled to appoint trustee (if year ~~ee~~ any) 1 Phili ~~a~~ ppa Lance Co-Chair ~~a ee~~ 2 Lisetta Ali ~~aa~~ Secretary 3 Victoria Danaher Treasurer ~~aa~~ 4 ~~aa~~ 5 ~~aa~~ 6 ~~aa~~ 7 ~~aa~~ 8 ~~a~~ 9 ~~a a~~ 10 ~~a~~ 11 ~~a~~ 12 ~~aa~~ 13 ~~a~~ 14 ~~a a~~ 15 ~~aa~~ 16 ~~aa~~ 17 ~~aa~~ 18 ~~aa~~ 19 ~~aa~~ 20 ~~aa~~
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
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Names and addresses of advisers (Optional information) Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Trustee selection methods
Elected by
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
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policies and procedures adopted for the induction and training of trustees;
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the charity’s organisational structure and any wider network with which the charity works;
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relationship with any related parties;
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trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
The object of the Association is to advance the education of the pupils in the school. In furtherance of this object, the Association may:
Summary of the objects of the charity set out in its governing document a. develop more extended relationships between the staff, parents and others associated with the school;
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b. engage in activities which support the school and advance the education of the pupils attending it; and c. provide and assist in the provision of such facilities or items for education at the school (not provided from statutory funds) as the Committee in consultation with the governing body of the school shall from time to time determine. Summary of the main activities The charity holds a variety of fundraising events and activities undertaken for the public throughout the year, which may include seasonal fairs, raffles, fun runs, benefit in relation to these social events for parents and children e.g. quiz nights, cake sales, and objects (include within this second-hand uniform sales. section the statutory declaration that trustees have All events are organised for the sole purpose of raising funds to support had regard to the guidance the charity’s objectives. issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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policy programme related investment;
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contribution made by volunteers.
Section D Achievements and performance
Summary of the main achievements of the charity during the year
It was a busy year of fundraising, with a range of events and activities helping to raise vital funds for the school while enriching the school experience for pupils and their families:
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Raised just under £30,000 through a range of events and ongoing non-event fundraising initiatives.
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Over £32,000 donated to the school, funding classroom resources and major projects including the refurbishment of the school hall and a new artwork mural.
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Over £3,000 donated to charities with close links to the school community.
Section E Financial review
Brief statement of the charity’s policy on reserves
A policy on reserves is not held - the charity has no fixed overheads as trustees are unpaid and all fundraising activity is run by volunteers.
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Details of any funds materially N/A in deficit ~~a~~
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
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the charity’s principal sources of funds (including any fundraising);
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how expenditure has supported the key objectives of the charity;
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investment policy and objectives including any ethical investment policy adopted.
It was a successful year of fundraising, with just under £30,000 raised in total. Fundraising was generated through events including the seasonal fairs and their associated raffles, the summer party, other social events for parents, carers, and children throughout the year, cake sales, second hand book sales and refreshment sales at school music and sports events. In addition to this, income was generated from other ongoing activities including second-hand uniform sales, fundraising initiatives e.g. YourSchoolLottery, Little Recyclers, and MyChildsArt, and participation in affiliate programmes such as Easyfundraising.
Thanks to the strong fundraising performance and cash reserves carried forward from the previous year, the charity was able to make significant donations to the school. This funding supported the refurbishment of the school hall, the installation of a large artwork mural, and the purchase of various classroom and school enrichment resources throughout the year.
We were pleased to make charitable donations beyond the school this year, focusing on two charities with close links to the school community.
The year-end cash balance remains healthy at £25,372.
Section F Other optional information
Section G Declaration[The trustees declare that they have approved the trustees’ report above. ] Signed on behalf of the charity’s trustees ~~le~~ Signature(s) Full name(s) Victoria Danaher Position (eg Secretary, Chair, Treasurer etc) Date 15/10/2025 ~~i ———~~
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Butlers Court School PTA Annual Review
Year ended 31 August 2025
| Year ended 31 August 2025 Summary Summer Party Quiz Night Christmas Social Christmas Fair & Raffle Evening Performances Easter Fair & Raffle Movie Events Summer Fair Summer Raffle Summer Fun Run Netball tournament Sports Days Coffee Mornings Cake / Book Sales Event fundraising Holtspur Fireworks Christmas artwork/cards Bag2School / Little Recyclers End of year T Shirts 2nd Hand Uniform sales EasyFundraising YourSchoolLottery Gift Aid Savings Account Interest Other fundraising Other |
Year ended 31 August 2025 Summary Summer Party Quiz Night Christmas Social Christmas Fair & Raffle Evening Performances Easter Fair & Raffle Movie Events Summer Fair Summer Raffle Summer Fun Run Netball tournament Sports Days Coffee Mornings Cake / Book Sales Event fundraising Holtspur Fireworks Christmas artwork/cards Bag2School / Little Recyclers End of year T Shirts 2nd Hand Uniform sales EasyFundraising YourSchoolLottery Gift Aid Savings Account Interest Other fundraising Other |
Income Expenses Profit £8,717 (£3,189) £5,528 £2,058 (£494) £1,564 £2,628 (£1,162) £1,466 £3,394 (£1,592) £1,802 £628 (£192) £436 £2,660 (£319) £2,341 £1,135 (£181) £954 £5,270 (£1,968) £3,302 £1,811 (£96) £1,715 £7,889 (£2,553) £5,335 £280 (£47) £233 £153 (£71) £81 £41 (£6) £35 £1,121 (£36) £1,085 £37,783 (£11,907) £25,876 £1,856 (£1,552) £304 £220 - £220 £315 - £315 £1,680 (£1,410) £270 £1,390 (£164) £1,226 £676 - £676 £630 - £630 £724 - £724 £247 £247 £7,739 (£3,126) £4,612 £1,019 (£1,816) (£797) £46,541 (£16,849) £29,692 - (£209) (£209) - (£31,866) (£31,866) - (£3,410) (£3,410) (£5,793) y/e August 2025 |
Income Expenses Profit £8,717 (£3,189) £5,528 £2,058 (£494) £1,564 £2,628 (£1,162) £1,466 £3,394 (£1,592) £1,802 £628 (£192) £436 £2,660 (£319) £2,341 £1,135 (£181) £954 £5,270 (£1,968) £3,302 £1,811 (£96) £1,715 £7,889 (£2,553) £5,335 £280 (£47) £233 £153 (£71) £81 £41 (£6) £35 £1,121 (£36) £1,085 £37,783 (£11,907) £25,876 £1,856 (£1,552) £304 £220 - £220 £315 - £315 £1,680 (£1,410) £270 £1,390 (£164) £1,226 £676 - £676 £630 - £630 £724 - £724 £247 £247 £7,739 (£3,126) £4,612 £1,019 (£1,816) (£797) £46,541 (£16,849) £29,692 - (£209) (£209) - (£31,866) (£31,866) - (£3,410) (£3,410) (£5,793) y/e August 2025 |
|---|---|---|---|
| TOTAL | |||
| Year 6 leavers Donations to School Donations to Charity Net Profit for the year |
|||
| Total £31,165 (£5,793) £25,372 (£0.00) |
|||
| Check vs Cash change Opening position Movement in year Closing position Difference |
Current a/c | Savings a/c Float |
Total |
| £20,852 £4,411 |
£10,204 £110.00 (£10,204) (£0.11) |
£31,165 (£5,793) |
|
| £25,262 | - £109.89 |
£25,372 | |
| - | - n/a |
(£0.00) |
2025 Fundraising Summary
A strong year of fundraising brought in £29,692 total profit (pre-donations), thanks to a busy calendar and wide range of events and non-event fundraising activities. Excluding the Summer Party, £24.2k was raised, which is a new record.
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Key fundraising contributors:
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Parent/carers’ social events raised £8.8k:
- Christmas social £1,466, Quiz Night £1,564, Summer Party £5,528, Netball £233
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Fairs raised £5.4k:
- Christmas Fair £545, Easter Fair £1,567, Summer Fair £3,302
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Raffles raised £3.7k:
- Christmas £1,257, Easter £773, Summer £1,715
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Fun Run raised a record amount of £5.3k
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Cake sales, book sales & refreshment sales at events added a total of £1.6k
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Second-hand uniform had a record year, raising £1.2k
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Movie events raised just under £1k
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A total of £35,485 was donated to the school and to external charities during the year. • £32,075 was donated to fund school projects , including the renovation of the school hall, a new hall mural, class contributions, a subsidy for school trips, and support for the Year 6 Leavers’ event. Further funds were approved for donation to the school in 2025-2026, for the purchase of new class laptops.
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£3,410 was donated to external charitable causes : Young Lives vs Cancer and Wexham Park Children’s Hospital.
Overall, the PTA had a net movement in cash balance of (£5,793) for the year (i.e. total profit minus total donations).
At the start of the year, the PTA held £31.2k in cash reserves, including £10.2k in a 95-day notice savings account. A decision was taken to withdraw these savings in order to release funds for key school initiatives, allowing the hall renovation and mural project to go ahead this year. Final cash reserves at year end were £25,372 .
Notes:
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Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used.
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Accounts have been independently examined by Richard McCord, chartered accountant, and extreasurer.
Summary of 2015-2025
| Profit from event and non-event fundraising | 2024/2025 2023/2024 2022/2023 2021/2022 2020/2021 2019/2020 2018/2019 2017/2018 2016/2017 2015/2016 £ £ £ £ £ £ £ £ £ £ |
|---|---|
| Summer Ball / Party | 5,528 21,900 5,849 660 (4,891) 14,541 12,579 12,847 - 19,958 |
| Christmas Fair & Raffle | 1,802 2,177 2,320 1,555 3,356 2,418 2,623 2,654 2,237 2,279 |
| Winter Social | 1,466 - - - - - - - - - |
| Tea towels, Cards + other Christmas | 220 175 179 397 1,999 - - - - - |
| Easter Fair / Trail / Raffle | 2,341 1,797 1,937 2,572 7,096 - 2,449 1,977 2,078 2,024 |
| End of year T Shirts | 270 253 386 268 444 - - - - - |
| Golf Day | - - - - 155 - - - - - |
| Summer Fair & Raffle | 5,017 6,120 3,725 6,073 - - 3,826 4,484 5,421 5,190 |
| Summer Fun Run | 5,335 2,588 3,084 1,979 - - - - - - |
| Fashion Show | - - - - - - - - - 3,213 |
| Quiz night | 1,564 1,822 1,482 1,544 309 2,660 2,328 1,893 2,362 2,122 |
| Children's Discos / Movie Nights | 954 1,925 3,020 621 (45) 577 2,571 2,842 2,848 1,677 |
| Cake Sales | 1,085 941 2,384 2,941 - 1,242 1,196 866 1,041 1,034 |
| Butlers Bonanza | - - - (170) 661 183 333 289 409 457 |
| YourSchoolLottery | 630 663 1,027 1,076 756 - - - - - |
| Football / Netball Tournament | 233 - 50 191 - 203 360 414 279 236 |
| Holtspur fireworks | 304 236 151 40 - - 62 52 - 154 |
| Other | (797) (691) (985) (659) 789 700 143 1,260 430 60 |
| Coffee Mornings | 35 4 69 - - - 15 35 - - |
| Sports Days | 81 147 173 265 - - 317 170 195 - |
| EasyFundraising | 676 434 489 918 1,110 640 1,158 1,050 1,013 839 |
| Amazon Smile | - - 461 312 - - - - - - |
| 2nd Hand Uniform sales | 1,226 1,093 898 924 591 176 - - - - |
| Theatre | - - - - - - 79 - - - |
| Bag2School / Little Recyclers | 315 433 367 - - - - - - - |
| Evening Performances | 436 512 489 - - - - - - - |
| Book Sale | in Cake Sales 275 - - - - - - - - |
| Legoland | - 495 - - - - - - - - |
| Gift Aid | 724 361 - - - - - - - - |
| Savings account interest | 247 204 - - - - - - - - |
| p/y (expense)/income | - - - - - - - - (390) - |
| Sub Total Sub Total (excluding summer ball/party) |
29,692 43,864 27,555 21,505 12,330 23,341 30,039 30,834 18,313 39,243 24,164 21,965 21,706 20,845 17,221 8,800 17,460 17,987 18,313 19,285 |
| Paid to school during the year Donated to charity during the year Funding for Yr6 Leavers |
(31,866) (67,956) (7,270) (11,388) (2,025) (19,317) (47,881) (57,589) (1,620) (20,325) (3,410) (2,379) (2,335) (1,227) (209)* (868) (672) (1,674)** |
* Note: Does not include £449 cost of Y6 yearbooks (paid after year end)
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Butlers Court PTA
On accounts for the year 31 August 2025 Charity no 1028552 ended (if any) Set out on page 3
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 August 2025 .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
==> picture [119 x 9] intentionally omitted <==
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Date: 6 October 2025
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Signed: Name: Richard McCord Relevant professional Chartered Accountant (ICAEW) qualification(s) or body (if any): Address: 104 Holtspur Top Lane, Beaconsfield, Bucks, HP9 1BW
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Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
none
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|Butlers Court PTA
Year ending 31 August 2025
Summary
Summer Party
Quiz Night
XMAS Social
XMAS Fair & Rafe
Evening Performances
Easter Fair & Rafe
Movie Events
Summer Fair
Summer Rafe
Summer Fun Run
Netball tournament
Sports Days
Cofee Mornings
Cake / Book Sales
Event fundraising
Holtspur Fireworks
XMAS Cards
Bag2School / Li\le Recyclers
End of year T Shirts
2nd Hand Uniform sales
EasyFundraising
YourSchoolLo\ery
GiAid<br>Savings Account Interest<br>**Other fundraising**<br>**Other**|Butlers Court PTA<br>**Year ending 31 August 2025**<br>**Summary**<br>Summer Party<br>Quiz Night<br>XMAS Social<br>XMAS Fair & Rafe<br>Evening Performances<br>Easter Fair & Rafe<br>Movie Events<br>Summer Fair<br>Summer Rafe<br>Summer Fun Run<br>Netball tournament<br>Sports Days<br>Cofee Mornings<br>Cake / Book Sales<br>**Event fundraising**<br>Holtspur Fireworks<br>XMAS Cards<br>Bag2School / Li\le Recyclers<br>End of year T Shirts<br>2nd Hand Uniform sales<br>EasyFundraising<br>YourSchoolLo\ery<br>Gi Aid
Savings Account Interest
Other fundraising
Other|y/e August 2025|y/e August 2025|
|---|---|---|---|
|||Income
Expenses
Proft||
|||£8,717
(£3,189)
£2,058
(£494)
£2,628
(£1,162)
£3,394
(£1,592)
£628
(£192)
£2,660
(£319)
£1,135
(£181)
£5,270
(£1,968)
£1,811
(£96)
£7,889
(£2,553)
£280
(£47)
£153
(£71)
£41
(£6)
£1,121
(£36)|£5,528
£1,564
£1,466
£1,802
£436
£2,341
£954
£3,302
£1,715
£5,335
£233
£81
£35
£1,085|
|||£37,783
(£11,907)|£25,876|
|||£1,856
(£1,552)
£220
-
£315
-
£1,680
(£1,410)
£1,390
(£164)
£676
-
£630
-
£724
-
£247|£304
£220
£315
£270
£1,226
£676
£630
£724
£247|
|||£7,739
(£3,126)|£4,612|
|||||
|||£1,019
(£1,816)|(£797)|
|||||
|TOTAL||£46,541
(£16,849)|£29,692|
|Year 6 leavers
Donabons to School
Donabons to Charity
Net Proft for the year||-
(£209)
-
(£31,866)
-
(£3,410)|(£209)
(£31,866)
(£3,410)|
||||(£5,793)|
|||||
|Check vs Cash change
Opening posion_
Movement in year
_Closing posion
Diference|Current a/c|Savings a/c
Float|Total|
||£20,852
£4,411|£10,204
£110.00
(£10,204)
(£0.11)|£31,165
(£5,793)|
||£25,262|-
£109.89|£25,372|
||-|-
n/a|(£0.00)|
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