# **Butlers Court School PTA Annual Review Year ended 31 August 2022** - Accounts are prepared on a cash receipts and payments basis. Accruals accounting is not used - Accounts have been examined by Richard McCord, chartered accountant, ex-treasurer and school parent - £21.5k profit was made across event and non-event fundraising (before donations) – nearly £21k of this was excluding the ball, **a new record,** especially commendable given headwinds of Covid and pavilion damage - The Sept 2021 ball financials were split over 3 school years due to the postponements – overall amount raised by the ball was just over £10k - Big contributors to the high amount raised were the Summer Fair and Fun Run which raised more than £8k in combination. Cake sales were also very successful raising just under £3k compared to just over £1k in prior years. Raffles were a lucrative element of each fair raising nearly £3k overall - £14.3k was spent across donations to charity, school and year 6 leavers - School donations funded KS1 playground improvements, books, Jubilee gifts and classroom resources - Charities supported were DEC Ukraine and Young Lives vs Cancer - Net profit for the year was £7.2k - Significant cash reserves of more than £41k were there at year end – it should be noted that £10k of this was agreed to be advance committed to school for KS2 playground improvements taking place in y/e August 2023 Summary 2(r2112022 2020/2021 2019/2020 2018/2019 2017/2018 2016/2017 2015/2016 Proflt from event and non.eventfundraising Summer Ball ChrisimasFair/Raffle Tea towels, Cards + Other Xmas Easter Fair]Trail IRaffle EoYT-shirts Golf Day Summer FairlRaffle Fun Run15K Fashion Show Quiznights Children's Discosl Mowe Nights 660 (4,891) 3,356 1999 7￿96 444 155 14,541 2,418 12.579 2,623 12,847 2,654 19,958 2,279 1,555 397 2.5T2 2,237 2.449 1.977 2.078 2,024 6,073 1,979 3,826 4,484 5,421 5,1 3,213 2,122 1,677 1,544 621 309 (45) 2,660 577 2,328 2,571 1,893 2,842 2,362 2,848 flili'll Cake sales ButlersBonanza Your School Lottery Football Tournament Holtspur fireworks Guest Speaker Other Coffee Morning Sports Days Easy fundraising Amazon Smile Uniform Sales Theatre ply (expensel[Income 2,941 (170) 1.076 1,242 183 1,196 333 1,041 409 1,034 457 661 289 756 203 360 62 414 52 279 236 154 (659) 789 700 143 15 317 1.260 35 170 1,050 430 265 918 312 924 195 1,013 839 591 176 79 13901 SubTotal Sub Total (exduding ball) 21.505 20,845 12330 17221 23.341 8,￿0 30.039 17,460 30.834 17,987 17,923 17,923 39,243 19,285 ## Butlers Court PTA ## **Year ended 31 August 2022** |**Summary**
Summer Ball
Winter Quiz
XMAS Fair
Easter Fair
Movie Event
Summer Quiz
Summer Fayre
Summer Fun Run
Football events
Sports days
Cake & Uniform Sales
**Event fundraising**
Holtspur Fireworks
XMAS Cards
End of year T Shirts
Online Uniform sales
Bonanza
EasyFundraising
AmazonSmile
YourSchoolLottery
**Other fundraising**
**Other**|**y/e August 2022**|**y/e August 2022**| |---|---|---| ||**Income Expenses**
**Profit**|| ||£16,854
(£16,194)
£1,721
(£1,100)
£2,820
(£1,265)
£2,974
(£402)
£780
(£159)
£2,108
(£1,185)
£10,409
(£4,336)
£5,130
(£3,151)
£377
(£186)
£267
(£2)
£3,056
(£116)|£660
£621
£1,555
£2,572
£621
£923
£6,073
£1,979
£191
£265
£2,941| ||**£46,495**
**(£28,094)**|**£18,401**| ||£228
(£188)
£411
(£14)
£1,590
(£1,322)
£1,041
(£116)
-
(£170)
£918
-
£312
-
£1,076
-|£40
£397
£268
£924
(£170)
£918
£312
£1,076| ||**£5,575**
**(£1,810)**|**£3,764**| |||| ||**£149**
**(£808)**|**(£659)**| |||| |**TOTAL**|**£52,218**
**(£30,713)**|**£21,505**| |Year 6 leavers (2021)
Year 6 leavers (2022)
Donations to School
Donations to Charity
**Net Profit for the year**|-
(£1,122)
-
(£553)
-
(£11,388)
-
(£1,227)|(£1,122)
(£553)
(£11,388)
(£1,227)| |||**£7,216**| |||| |**_Check vs Cash change_**
_Opening position_
_Movement in year_
_Closing position_
_Difference_|**_Bank_**
**_Float_**|**_Total_**| ||_£34,010_
**_-_**
_£7,106_
_£110_|_£34,010_
_£7,216_| ||_£41,116_
_£110_|_£41,226_| ||_-_
_n/a_|_-_| |||| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** |**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Butlers Court Combined School Parent Teachers Association|Butlers Court Combined School Parent Teachers Association|Butlers Court Combined School Parent Teachers Association| |---|---|---|---| ||||| ||31stAugust 2022|**Charity no**
**(if any)**|1028552| ||||| ||2||| I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2022** . **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Date:** 2 October 2022 **Signed: Name:** Richard McCord **Relevant professional** Chartered Accountant, ICAEW **qualification(s) or body:** **Address:** 104 Holtspur Top Lane, Beaconsfield, Bucks, HP9 1BW **Oct 2018** 1 **IER** |Butlers Court PTA
**Year ended 31 August 2022**
**Summary**
**Income Expenses**
**Profit**
Summer Ball
£16,854
(£16,194)
£660
Winter Quiz
£1,721
(£1,100)
£621
XMAS Fair
£2,820
(£1,265)
£1,555
Easter Fair
£2,974
(£402)
£2,572
Movie Event
£780
(£159)
£621
Summer Quiz
£2,108
(£1,185)
£923
Summer Fayre
£10,409
(£4,336)
£6,073
Summer Fun Run
£5,130
(£3,151)
£1,979
Football events
£377
(£186)
£191
Sports days
£267
(£2)
£265
Cake & Uniform Sales
£3,056
(£116)
£2,941
**Event fundraising**
**£46,495**
**(£28,094)**
**£18,401**
Holtspur Fireworks
£228
(£188)
£40
XMAS Cards
£411
(£14)
£397
End of year T Shirts
£1,590
(£1,322)
£268
Online Uniform sales
£1,041
(£116)
£924
Bonanza
-
(£170)
(£170)
EasyFundraising
£918
-
£918
AmazonSmile
£312
-
£312
YourSchoolLottery
£1,076
-
£1,076
**Other fundraising**
**£5,575**
**(£1,810)**
**£3,764**
**Other**
**£149**
**(£808)**
**(£659)**
**y/e August 2022**|Butlers Court PTA
**Year ended 31 August 2022**
**Summary**
**Income Expenses**
**Profit**
Summer Ball
£16,854
(£16,194)
£660
Winter Quiz
£1,721
(£1,100)
£621
XMAS Fair
£2,820
(£1,265)
£1,555
Easter Fair
£2,974
(£402)
£2,572
Movie Event
£780
(£159)
£621
Summer Quiz
£2,108
(£1,185)
£923
Summer Fayre
£10,409
(£4,336)
£6,073
Summer Fun Run
£5,130
(£3,151)
£1,979
Football events
£377
(£186)
£191
Sports days
£267
(£2)
£265
Cake & Uniform Sales
£3,056
(£116)
£2,941
**Event fundraising**
**£46,495**
**(£28,094)**
**£18,401**
Holtspur Fireworks
£228
(£188)
£40
XMAS Cards
£411
(£14)
£397
End of year T Shirts
£1,590
(£1,322)
£268
Online Uniform sales
£1,041
(£116)
£924
Bonanza
-
(£170)
(£170)
EasyFundraising
£918
-
£918
AmazonSmile
£312
-
£312
YourSchoolLottery
£1,076
-
£1,076
**Other fundraising**
**£5,575**
**(£1,810)**
**£3,764**
**Other**
**£149**
**(£808)**
**(£659)**
**y/e August 2022**|Butlers Court PTA
**Year ended 31 August 2022**
**Summary**
**Income Expenses**
**Profit**
Summer Ball
£16,854
(£16,194)
£660
Winter Quiz
£1,721
(£1,100)
£621
XMAS Fair
£2,820
(£1,265)
£1,555
Easter Fair
£2,974
(£402)
£2,572
Movie Event
£780
(£159)
£621
Summer Quiz
£2,108
(£1,185)
£923
Summer Fayre
£10,409
(£4,336)
£6,073
Summer Fun Run
£5,130
(£3,151)
£1,979
Football events
£377
(£186)
£191
Sports days
£267
(£2)
£265
Cake & Uniform Sales
£3,056
(£116)
£2,941
**Event fundraising**
**£46,495**
**(£28,094)**
**£18,401**
Holtspur Fireworks
£228
(£188)
£40
XMAS Cards
£411
(£14)
£397
End of year T Shirts
£1,590
(£1,322)
£268
Online Uniform sales
£1,041
(£116)
£924
Bonanza
-
(£170)
(£170)
EasyFundraising
£918
-
£918
AmazonSmile
£312
-
£312
YourSchoolLottery
£1,076
-
£1,076
**Other fundraising**
**£5,575**
**(£1,810)**
**£3,764**
**Other**
**£149**
**(£808)**
**(£659)**
**y/e August 2022**| |---|---|---| ||**Income Expenses**
**Profit**|| ||£16,854
(£16,194)
£1,721
(£1,100)
£2,820
(£1,265)
£2,974
(£402)
£780
(£159)
£2,108
(£1,185)
£10,409
(£4,336)
£5,130
(£3,151)
£377
(£186)
£267
(£2)
£3,056
(£116)|£660
£621
£1,555
£2,572
£621
£923
£6,073
£1,979
£191
£265
£2,941| ||**£46,495**
**(£28,094)**|**£18,401**| ||£228
(£188)
£411
(£14)
£1,590
(£1,322)
£1,041
(£116)
-
(£170)
£918
-
£312
-
£1,076
-|£40
£397
£268
£924
(£170)
£918
£312
£1,076| ||**£5,575**
**(£1,810)**|**£3,764**| |||| ||**£149**
**(£808)**|**(£659)**| |||| |**TOTAL**|**£52,218**
**(£30,713)**|**£21,505**| |Year 6 leavers (2021)
Year 6 leavers (2022)
Donations to School
Donations to Charity
**Net Profit for the year**|-
(£1,122)
-
(£553)
-
(£11,388)
-
(£1,227)|(£1,122)
(£553)
(£11,388)
(£1,227)| |||**£7,216**| |||| |**_Check vs Cash change_**
_Opening position_
_Movement in year_
_Closing position_
_Difference_|**_Bank_**
**_Float_**|**_Total_**| ||_£34,010_
**_-_**
_£7,106_
_£110_|_£34,010_
_£7,216_| ||_£41,116_
_£110_|_£41,226_| ||_-_
_n/a_|_-_| **Oct 2018** 2 **IER**