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Charity number: 1028370
BEACHES PRE-SCHOOL
UNAUDITED
TRUSTEES' REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 AUGUST 2024
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CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 4 |
| Independent examiner's report | 5 |
| Statement of financial activities | 6 |
| Balance sheet | 7 |
| Notes to the financial statements | 8 - 17 |
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REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 AUGUST 2024
| Trustees | Rachael Herne, Chair |
|---|---|
| Elaine Tyrer, Secretary (resigned 25 November 2024) | |
| Catherine Wilson, Treasurer (resigned 25 November 2024) | |
| Sian Edwards | |
| Sarah Styles, Treasurer (appointed 25 November 2024) | |
| Jessica Broad, Secretary (appointed 25 November 2024) | |
| Charity registered number 1028370 Principal office c/o Westlands CP School Beeches Close Chelmsford Essex CM1 2SB Independent examiner MHA Chartered Accountants Colchester Business Park Colchester Essex CO4 9YQ |
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TRUSTEES' REPORT FOR THE YEAR ENDED 31 AUGUST 2024
The Trustees present their annual report together with the financial statements of the Charity for the year 1 September 2023 to 31 August 2024.
Objectives and activities
Purpose and objectives
The purpose and objective of the Pre-School, as per its Constitution, is to advance the development and education of children primarily under statutory school age by:
a) encouraging parents to understand and provide for the needs of their children through community groups b) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability
c) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas
d) instigating and adhering to and furthering the aims and objects of the early years learning alliance
In setting objectives and planning for activities, the Trustees have given due consideration to general guidance published by the Charity Commission relating to public benefit, including the guidance 'Public benefit: running a charity (PB2)'.
Main activities undertaken to achieve objects and to further the Charity's purposes for the public benefit
The Charity provides a Pre-School environment to enable the development and education of the children that attend. This is achieved by:
a) offering appropriate play facilities and training courses, ensuring opportunities for all chlidren, regardless of race, culture, religion or means.
b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local area.
c) instigation and adhering to and furthering the aims of the early years learning alliance.
Achievements and performance
Main achievements of the Charity
During the period the Charity operated a Pre-School group on five days a week during term times, offering a choice of three different session times.
These sessions enable parents and carers access to childcare in a stimulated environment.
The sessions are run by employed, qualified staff and are supervised by an employed Pre-School supervisor.
A total of 72 children attended the Pre-School in the period across one academic year.
Volunteers on the committee held a number of fundraising activities throughout the school calendar year to raise money for improving the Pre-Schools facilities.
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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024
Financial review
Going concern
After the year end, it was proposed that the entire undertaking of the unincorporated Charity 1028370 be transferred into the new Charitable Incorporated Organisatrion (CIO) called Beaches Pre-School, registered Charity number 1210639. The transfer of the entire undertaking of the Charity into the new Charitable Incorporated Organisation is anticipated following successful re-registration with Ofsted. Once the transfer is completed and the Charity's legal obligations fulfilled, the unincorporated Charity would be closed. Until this point, the unincorporated Charity remains a going concern and can meet its liabilities as they arise.
Reserves policy
Reserves are held to meet the future commitments of the Pre-School and to ensure any gap in funding can be managed effectively, ensuring the activities of the Pre-School can continue as required.
It is the policy of the Pre-School to look to establish reserves that would equate to three months' running costs, this being approximately £55,000, with the level of reserves monitored by Trustees regularly.
The reserves of the Pre-School shall only be used for the purposes of the Pre-School and no payment shall be made to any member, except:
a) if that member is employed by the Pre-School b) as repayment of expenses properly incurred on behalf of the Pre-School c) as interest at a reasonable rate on money lent to the Pre-School
One Trustee is remunerated as an employee of the Pre-School. No Trustees are remunerated for their role as a Trustee.
Financial review
Nursery grants are received from Essex County Council in respect of children over the age of 3 years. Parents of children under 3 years pay fees on a per session basis. Monies made from fundraising activities are used to provide additional facilities for the Pre-School.
During the year, the Pre-School recognised income of £230,885 (2023: £209,617). Expenditure on charitable activities of £229,428 (2023: £217,076) was incurred, resulting in a surplus of £1,457 (2023: deficit of £7,459).
At the year-end, unrestricted funds of £55,685 (2023: £54,228) were held.
Structure, governance and management
Constitution
Beaches Pre-School is a registered charity, number 1028370, and is constituted under a Pre-School Constitution.
Methods of appointment or election of Trustees
The management of the Charity is the responsibility of the Trustees who are elected and co-opted under the terms of the Pre-School Constitution.
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TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 AUGUST 2024
Structure, governance and management (continued)
Financial risk management
The Trustees have assessed the major risks to which the Charity is exposed, in particular those related to the operations and finances of the Charity, and are satisfied that systems and procedures are in place to mitigate exposure to the major risks.
Statement of Trustees' responsibilities
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial which give a true and fair view of the state of affairs of the Charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
-
observe the methods and principles of the Charities SORP (FRS 102);
-
make judgments and accounting estimates that are reasonable and prudent;
-
state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements;
-
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in business.
The Trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the Pre-School Constitution. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
................................................ Rachael Herne Trustee
Date: June 18, 2025
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INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024
Independent examiner's report to the Trustees of Beaches Pre-School ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 August 2024.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
June 18, 2025 Dated:
Cara Miller ACCA
910 The Crescent, Colchester Business Park, Colchester, Essex, CO4 9YQ
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STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2024
| Note Income from: Donations Charitable activities 3 Other trading activities Bank interest receivable Total income Expenditure on: Charitable activities Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2024 £ 1 215,679 15,174 31 230,885 229,428 229,428 1,457 54,228 1,457 55,685 |
Total funds 2024 £ 1 215,679 15,174 31 230,885 229,428 229,428 1,457 54,228 1,457 55,685 |
Total funds 2023 £ 84 206,957 2,575 1 209,617 217,076 217,076 (7,459) 61,687 (7,459) 54,228 |
|---|---|---|---|
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 8 to 17 form part of these financial statements.
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BALANCE SHEET AS AT 31 AUGUST 2024
| 2024 | 2023 | ||||
|---|---|---|---|---|---|
| Note | £ | £ | |||
| Fixed assets | |||||
| - | - | ||||
| Current assets | |||||
| Debtors | 8 | 20,287 | 1,209 | ||
| Cash at bank and in hand | 44,349 | 61,920 | |||
| 64,636 | 63,129 | ||||
| Current liabilities | |||||
| Creditors: amounts falling due within one | |||||
| year | 9 | (8,951) | (8,901) | ||
| Net current assets | 55,685 | 54,228 | |||
| Total net assets | 55,685 | 54,228 | |||
| Charity funds | |||||
| Unrestricted funds | 10 | 55,685 | 54,228 | ||
| Total funds | 55,685 | 54,228 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
................................................
Rachael Herne
Trustee Date: June 18, 2025
The notes on pages 8 to 17 form part of these financial statements.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
1. General information
The Charity is an unincorporated charity registered with the Charity Commission in England and Wales (Charity Registration Number 1028370) and constituted under a Pre-School Constitution, adopted 12th November 1991, and amended on 5th October 2009 and 14th October 2011.
The address of the registered office is given on the Charity information page 1 of these financial statements. The nature of the Charity's operations and principal activities are listed in the Trustees Report.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Beaches Pre-School meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The financial statements have been prepared on a going concern basis as the Trustees believe that no material uncertainties exist. The Trustees have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expeniture is sufficient with the level of reserves for the Charity to be able to continue as a going concern, however, in the context that the assets and liabilities of the existing unincorporated charity be transferred to the new CIO, Beaches Pre-School, registered number 1210639 following Charity Commission approval to transfer the assets to the new CIO dated 28th January 2025.
The new CIO has agreed to accept the assets and liabilities. Also the new CIO confirms that the transferred assets are intended to be utilised for similar purposes, where reasonably practicable.
The Charity will be wound up in due course once its compliance obligations have been fulfilled.
The Trustees consider there is no need to restate the value of the assets and liabilities at 31 August 2024 for the purposes of these accounts as the Trustees considered that none of the assets were impaired at that date and no restatement of assets or liabilities was required from the figures disclosed in the financial statements.
All activities will continue in the CIO. For this reason Beaches Pre-School continues to adopt the going concern basis in preparing the 2024 financial statements as it can continue to settle its liabilities as they arise for the foreseeable future as the CIO has assumed responsibility for future obligations.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
2. Accounting policies (continued)
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
Grants, including government grants, are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Expenditure on charitable activities is incurred on directly undertaking the activities which further the Charity's objectives, as well as any associated support costs.
All expenditure is inclusive of irrecoverable VAT.
2.5 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the Charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited.
2.6 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.7 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
2. Accounting policies (continued)
2.8 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably.
Liabilities are recognised at the amount that the Charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost.
2.9 Financial instruments
The Charity does not have a material holding in complex financial instruments. The Charity only holds basic Financial Instruments. The financial assets and financial liabilities of the Charity are as follows:
Debtors - Trade debtors are basic financial instruments and are debt instruments measured at amortised cost as detailed in Note 8. Prepayments are not financial instruments.
Cash at bank – is classified as a basic financial instrument and is measured at face value.
Liabilities – grants accrued, accruals and other creditors will be classified as financial instruments, and are measured at amortised cost as detailed in Note 9. Deferred income is not deemed to be a financial liability, as the cash settlement has already taken place and there is simply an obligation to deliver charitable services rather than cash or another financial instrument.
2.10 Pensions
The Charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the Charity to the fund in respect of the year.
2.11 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
Investment income, gains and losses are allocated to the appropriate fund.
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
3. Income from charitable activities
| Unrestricted funds 2024 £ Provision of Pre-School education 215,679 Total 2023 206,957 |
Total funds 2024 £ 215,679 206,957 |
Total funds 2023 £ 206,957 |
|---|---|---|
Included in the above are government grants of £191,857 (2023: £183,896), received from Essex County Council. There were no unfulfilled commitments associated with this income at the year-end date.
4. Analysis of expenditure by activities
| Charitable activities Charitable activities |
Activities undertaken directly 2024 £ 204,694 Activities undertaken directly 2023 £ 196,371 |
Support costs 2024 £ 24,734 Support costs 2023 £ 20,705 |
Total funds 2024 £ 229,428 |
|---|---|---|---|
| Total funds 2023 £ 217,076 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
4. Analysis of expenditure by activities (continued)
Analysis of direct costs
| Staff costs Rent Educational toys and resources Small equipment and materials Refreshments Training Clothing Events |
Total funds 2024 £ 184,912 7,400 1,005 5,435 3,784 631 327 1,200 204,694 |
Total funds 2023 £ 180,694 7,400 224 2,746 4,001 376 148 782 |
|---|---|---|
| 196,371 |
Analysis of support costs
| Refreshments Cleaning Repairs and maintenance Internet and telephone Printing, postage and stationery Sundries Legal and professional Fees Subscriptions Insurance Governance costs - Independent examiners remuneration Office costs Rates |
Total funds 2024 £ 72 349 3,363 1,102 981 2,336 6,084 1,141 1,994 3,300 1,335 2,677 24,734 |
Total funds 2023 £ - 684 1,107 970 1,660 2,746 5,783 1,107 - 3,300 727 2,621 |
|---|---|---|
| 20,705 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
5. Staff costs
| Wages and salaries Social security costs Contribution to defined contribution pension schemes |
2024 £ 176,122 5,650 3,140 184,912 |
2023 £ 167,177 9,464 4,053 |
|---|---|---|
| 180,694 |
The average number of persons employed by the Charity during the year was as follows:
| 2024 | 2023 | |
|---|---|---|
| No. | No. | |
| Employees | 10 | 11 |
No employee received remuneration amounting to more than £60,000 in either year.
The Trustees are considered to be the Key Management Personnel of the Charity. Further details of Trustee remuneration have been provided in Note 6 to the accounts.
6. Trustees' remuneration and expenses
During the year, no Trustees received remuneration or other benefits in fulfilling their duties as a Trustee (2023 - £Nil).
One Trustee, Sian Edwards, received remuneration from their employment with the Charity for their role as Pre-School Manager. This remuneration was authorised by the Trustees and was allowable under the governing Constitution. The total remuneration for the period was £29,997 (2023: £29,158), with pension contributions of £713 (2023: £688).
During the year ended 31 August 2024, no Trustee expenses were incurred (2023: £ 27 was reimbursed to 1 Trustee in relation to sundry office expenses).
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
7. Tangible fixed assets
| Cost or valuation At 1 September 2023 At 31 August 2024 Depreciation At 1 September 2023 At 31 August 2024 Net book value At 31 August 2024 At 31 August 2023 8. Debtors Due within one year Trade debtors |
2024 £ 20,287 20,287 |
Building improve- ments £ 90,560 |
|---|---|---|
| 90,560 | ||
| 90,560 | ||
| 90,560 | ||
| - | ||
| - | ||
| 2023 £ 1,209 1,209 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
9. Creditors: Amounts falling due within one year
| Other taxation and social security Other creditors Accruals |
2024 £ 3,721 1,780 3,450 8,951 |
2023 £ 3,871 1,730 3,300 |
|---|---|---|
| 8,901 |
10. Statement of funds
Statement of funds - current year
| Unrestricted funds General Funds Statement of funds - prior year Unrestricted funds General Funds |
Balance at 1 September 2023 £ 54,228 Balance at 1 September 2022 £ 61,687 |
Income £ 230,885 Income £ 209,617 |
Expenditure £ (229,428) Expenditure £ (217,076) |
Balance at 31 August 2024 £ 55,685 |
|---|---|---|---|---|
| Balance at 31 August 2023 £ 54,228 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
11. Analysis of net assets between funds
Analysis of net assets between funds - current period
| Unrestricted funds 2024 £ Current assets 64,636 Creditors due within one year (8,951) Total 55,685 Analysis of net assets between funds - prior period Unrestricted funds 2023 £ Current assets 63,129 Creditors due within one year (8,901) Total 54,228 |
Total funds 2024 £ 64,636 (8,951) |
|---|---|
| 55,685 | |
| Total funds 2023 £ 63,129 (8,901) |
|
| 54,228 |
12. Operating lease commitments
At 31 August 2024 the Charity had commitments to make future minimum lease payments under noncancellable operating leases as follows:
| Premises Not later than 1 year Later than 1 year and not later than 5 years |
2024 £ 7,400 20,350 27,750 |
2023 £ 7,400 27,750 |
|---|---|---|
| 35,150 |
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NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024
13. Related party transactions
Other than the disclosures in Notes 5 and 6, there have been no related party transactions in either reporting period.
14. Post balance sheet events
As referred to in the Trustees' Report, on 28th January 2025, the unincorporated Charity obtained approval from the Charities Commission to transfer its assets and liabilities to the CIO. The unincorporated Charity will be wound up in due course once its compliance obligations have been fulfilled.
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