2023-07-31-accounts

CHESIL BANK PRE-SCHOOL YEAR TO 31 JULY 2023 Chartered Accountants

CHESIL BANK PRE-SCHOOL

CONTENTS

	Page
Committee	1
Annual Report	2
Treasurer's Report	3
Independent Examiner’s Report	4
Receipts and Payments Account	5
Reconciliation	6

CHESIL BANK PRE-SCHOOL

YEAR TO 31 JULY 2023

COMMITTEE

Chair : Rachel Wenham Treasurer : Peter Begley Secretary : Julie Gallichan Management Committee Members : Jacqui Tyne Hayley Crawford Charlotte Collins Pippa MacDonald Charlotte Gooding

• 1 -

CHESIL BANK PRE-SCHOOL

ANNUAL REPORT FOR THE PERIOD 1 AUGUST 2022 TO 31 JULY 2023

Registered Charity Number 1028303 Operating Address Strangways Hall, Abbotsbury, Dorset

Trustees:

Chair Rachel Wenham Treasurer Peter Begley Secretary Julie Gallichan

Chesil Bank Pre-School

Chesil Bank Pre-School’s governing document is our constitution, as approved February 2009. The Charity is constituted as an unincorporated organisation but aims to transfer to a C.I.O.

Trustees (Committee Members) are selected by appointment and voted in at the AGM.

Our policies and procedures are available on our website, at the setting or from the Charity’s Secretary.

Organisational structure: Trustees supported by a parent-led Management Committee

Summary of objects

To provide a welcoming, inclusive, safe and stimulating environment for families in Chesil Bank and West Dorset to access provision of the Early Years Foundation Stage curriculum as well as community child care/play sessions. We provide this in an independent context that supports involvement of parents/carers in the day to day activities as well as placing emphasis on and taking every opportunity to follow a learning outside the classroom approach.

• 2 -

CHESIL BANK PRE-SCHOOL

TREASURER’S REPORT FOR YEAR TO 31 JULY 2023 CONTINUED

The financial year was not as successful as we thought it might have been, both from a financial perspective and from a slowing down in the numbers that were expected to be attending Pre-School. The number of children at the Pre-School for the financial year was 12, with an average session attendance of seven and we still operate well below capacity for the staff ratios; the Toddler Group session on the Friday morning is still running as a ‘loss-leader’, but this is seen as acceptable to Trustees as a community asset, and also as the ’feeder’ to the Pre-School.

Nationally, is widely recognised that Early Year’s Education is highly valued and essential, but it’s also widely recognised as an underfunded service. Staffing and skills shortfalls nationally along with parental costs continue to remain contentious issues, each needing government intervention in some form or other. This affects us directly, for example, to keep out costs down we can only really afford to pay the minimum wage for most of our staff, but income may rise, and numbers grow as a national subsidy for two-year-olds is implemented in April 2024, followed by a current promise of additional subsidies for 3-4 year-olds in September 2024.

Following the appointment of new Trustees in 2021 it was agreed to utilise the reserve accounts to ‘balance the books’ as and when the income and expenditure position required it, and to encourage and enable the growth in numbers of children attending Pre-School, alongside achieving more stable staffing levels. Staffing levels are now more resilient, but expenditure has increased, and income levels have fallen short of this.

The financial year has been challenging and there have been some exceptional items of expenditure, which included unexpected Statutory Sick Payments for one member of staff, increases in the national minimum wage and other staff costs, and the renewal of some essential equipment.

However, we have now developed a business plan to identify growth in school numbers and reduce expenditure in certain areas and we are actively discussing with Portesham Primary School [who have recently closed their Pre-School services] on working together in partnership to develop childcare services in the Parish and local area.

• 3 -

CHESIL BANK PRE-SCHOOL

INDEPENDENT EXAMINER’S REPORT TO THE COMMITTEE OF CHESIL BANK PRE-SCHOOL

I report to the trustees on my examination of the Accounts of the above charity (“the Trust”) for the year ended 31 July 2023.

Responsibilities and basis of report

As the Charity’s trustees you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

1. the accounting records were not kept in accordance with section 130 of the Charities Act, or

2. the Accounts do not accord with the accounting records; or

3. the Accounts did not comply with the applicable requirements concerning the form and content of Accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the Accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached.

Signed

…………………………

Kate Hobbs FCA Chartered Accountant

Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA

Date

…………………………

• 4 -

CHESIL BANK PRE-SCHOOL

RECEIPTS AND PAYMENTS YEAR TO 31 JULY 2023

	Year to 31	July 2023	Year to 31 July 2022	Year to 31 July 2022
	£	£	£	£
Receipts
DCC Funding		28,903		22,854
Donations and Fundraising		1,434		1,355
Interest		30		2
Session Fees (including year-end adjustment)		5,247		7,350
Toddler Group		320		-
Uniform Sales		129		-
		––––––––		––––––––
		36,063		31,561
		══════		══════
Payments
Training	166		278
Staff Expenses and General Expenses	1,626		992
Insurance - PLA Fee	497		455
Learning Expenses (incl laptop)	762		780
Wages/PAYE/Pension	35,748		28,715
Refreshments	440		317
Rent Paid	1,896		2,220
Electric	448		262
Phone, Internet etc and Website	913		689
Uniforms	210		-
	––––––––	(42,706)	––––––––	(34,708)
		══════		══════
		––––––––		––––––––
Expenses less Receipts for reconciliation Page	6	(6,643)		(3,147)
		══════		══════

Approved by the Trustees on ……………………………..

Signed ……………………………….. Rachel Wenham (Chair) Signed ……………………………….. Peter Begley (Treasurer)

Signed ……………………………….. Julie Gallichan (Secretary)

• 5 -

CHESIL BANK PRE-SCHOOL

RECONCILIATION FOR YEAR TO 31 JULY 2023

	Year to	31 July 2023	31 July 2023	Year to 31 July 2032	Year to 31 July 2032
		£	£	£	£
Current Account 31 July 2022	7,816.79			10,593
Reserve Account 31 July 2022	5,980.68			5,978
Cash 31 July 2022	303.99			677
	––––––––		14,101.46	––––––––	17,248
Excess (Payments over Receipts) for the year			(6,643.33)		(3,147)
			––––––––		––––––––
			7,458.13		14,101
			══════		══════
Current Account 31 July 2023			775.97		7,816.79
Reserve Account 31 July 2023			6,034.10		5,980.68
Cash 31 July 2023			648.06		303.99
			––––––––		––––––––
			7,458.13		14,101.46
			══════		══════

• 6 -