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2022-07-31-accounts

CHESIL BANK PRE-SCHOOL YEAR TO 31 JULY 2022 Chartered Accountants

CHESIL BANK PRE-SCHOOL

CONTENTS

Page
Committee 1
Annual Report 2
Treasurer's Report 3 & 3a
Independent Examiner’s Report 4
Receipts and Payments Account 5
Reconciliation 6

CHESIL BANK PRE-SCHOOL

YEAR TO 31 JULY 2022

COMMITTEE

Chair : Rachel Wenham Treasurer : Peter Begley Secretary : Penny Payne Committee Members : Phillippa Gowans Philip Watts Jessica Craig Lucy Craig Sharon Pugh

CHESIL BANK PRE-SCHOOL

ANNUAL REPORT FOR THE PERIOD 1 AUGUST 2021 TO 31 JULY 2022

Registered Charity Number 1028303 Operating Address Strangways Hall, Abbotsbury, Dorset

Trustees:

Chair Rachel Wenham Treasurer Peter Begley Secretary Penny Payne

Chesil Bank Pre-School

Chesil Bank Pre-School’s governing document is our constitution, as approved February 2009. The Charity is constituted as an unincorporated organisation but aims to transfer to a C.I.O.

Trustees (Committee Members) are selected by appointment and voted in at the AGM.

Our policies and procedures are available on our website, at the setting or from the Charity’s Secretary.

Organisational structure: Chair and Committee (Trustees) – Pre-School Leader – Staff and Volunteers.

Summary of objects

To provide a welcoming, inclusive, safe and stimulating environment for families in Chesil Bank and West Dorset to access provision of the Early Years Foundation Stage curriculum as well as community child care/play sessions. We provide this in an independent context that supports involvement of parents/carers in the day to day activities as well as placing emphasis on and taking every opportunity to follow a learning outside the classroom approach.

CHESIL BANK PRE-SCHOOL

TREASURER’S REPORT FOR YEAR TO 31 JULY 2022

£
Income for year
of which;
DCC funding 22,853.94
Session fees 7,772.00
Fundraising & donation 1,355.00
Interest 2.36
Grants
 -
toddler group 478.89
sundries
 -
––––––––––––
Total 32,462.19
════════
Expenses for year
Of which;
Advertising/website 150.00
Utilities 801.28
Insurance 455.19
Pension 1,510.93
Wages/PAYE 25,955.42
Rental Expenses 2,220.00
Training 278.00
Other prof Services 135.00
Admin 936.72
Refreshments 316.54
Resourses for the children 438.11
Uniform 262.25
–––––––––––
Total 33,459.44
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Surplus/deficit -(997.25)
Adjust for Receipts not in year (901)
Adjust for additional wages payments in the year re PAYE reconciliation (1,249)
–––––––––
Adjust DEFICIT (3,147)
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CHESIL BANK PRE-SCHOOL

TREASURER’S REPORT FOR YEAR TO 31 JULY 2022 CONTINUED

The year has been modestly successful, and recovery from the Pandemic has been slow but steady. The Forest School along with other seasonal activities are continuing and are well received by parents and children. Fundraising is slowly increasing, and provides essential additional income for supporting the Pre-School.

However, nationally, Pre-Schools staffing and skills shortfalls along with parental costs continue to remain a contentious issue and it is widely recognised as being a highly valued and essential but underfunded service. This affects us directly, for example, currently we can only afford to pay the minimum wage for practitioners and thus staff recruitment remains difficult, limiting expansion planning.

The number of children at the Pre-School has been satisfactory, but still operates below capacity for the staff ratios, and there will probably be a loss of up to six children as they move on to Primary School, although ‘new starters’ are also expected to fill the gap.

Consequently, the financial year has ended with a loss, but this is not as significant as the previous year. The Mothers & Toddlers Group session on the Friday morning is still running as ‘loss-leader’, but this is seen as acceptable as a community asset, and also as the ’feeder’ to the Pre-School.

A number of initiatives will be undertaken in the new financial year to find ways to attract more children to the school and to review the staff numbers and associated training aspects. We will also evaluate other new opportunities to improve the financial sustainability of the Pre-School.

We did receive a very welcome grant of £1,000 to support the training for current staff from the Abbotsbury Beachcombers, which has been utilised this year, and the balance transferred to the coming financial year to support additional staff training.

The upgrading of the website has been a good investment and social media is now being increasingly used to promote the Pre-School, with a weekly ‘blog’ being written by the School Manager being well received.

CHESIL BANK PRE-SCHOOL

INDEPENDENT EXAMINER’S REPORT

TO THE COMMITTEE OF CHESIL BANK PRE-SCHOOL

I report to the trustees on my examination of the Accounts of the above charity (“the Trust”) for the year ended 31 July 2022.

Responsibilities and basis of report

As the Charity’s trustees you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

  1. the accounting records were not kept in accordance with section 130 of the Charities Act, or

  2. the Accounts do not accord with the accounting records; or

  3. the Accounts did not comply with the applicable requirements concerning the form and content of Accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the Accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached.

Signed Kate Hobbs FCA

Chartered Accountant

Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA

Date 25 January 2023

CHESIL BANK PRE-SCHOOL

RECEIPTS AND PAYMENTS YEAR TO 31 JULY 2022

Year to Year to
31.07.22 31.07.21
£ £ £ £
Receipts
DCC Funding 22,854 23,559
Donations and Fundraising 1,355 718
Interest 2 1
Session Fees (including year-end adjustment) 7,350 3,858
Grants – DCC 2,200
Grants – Job Retention 471
–––––––– ––––––––
31,561 30,807
══════ ══════
Payments
Training 278 65
Staff Expenses and General Expenses 992 1,767
Insurance - PLA Fee 455 397
Learning Expenses 780 1,044
Wages/PAYE 28,715 27,447
Refreshments 317 300
Rent Paid 2,220 1,818
Electric 262 305
Phone, Internet etc and Website 689 544
–––––––– (34,708) –––––––– (33,687)
––––––––
(2,880)
══════ ══════
–––––––– ––––––––
Expenses less Receipts for reconciliation Page 6 (3,147) (2,880)
══════ ══════

Approved by the Committee on 24 January 2023

Signed Rachel Wenham (Chair)

Signed Peter Begley (Treasurer) Signed Penny Payne (Secretary)

CHESIL BANK PRE-SCHOOL

RECONCILIATION FOR YEAR TO 31 JULY 2022

Year to Year to
31.07.22 31.07.21
£ £ £ £
Current Account 31 July 2021 10,593 13,984
Reserve Account 31 July 2021 5,978 5,978
Cash 31 July 2021 677 166
–––––––– 17,248 –––––––– 20,128
Excess (Payments over Receipts) for the year (3,147) (2,880)
–––––––– ––––––––
14,101 17,248
══════ ══════
Current Account 31 July 2022 7,816.79 10,593
Reserve Account 31 July 2022 5,980.68 5,978
Cash 31 July 2022 303.99 677
–––––––– ––––––––
14,101.46 17,248
══════ ══════