CHESIL BANK PRE-SCHOOL YEAR TO 31 JULY 2021 Chartered Accountants
CHESIL BANK PRE-SCHOOL
CONTENTS
| Page | |
|---|---|
| Committee | 1 |
| Annual Report | 2 |
| Treasurer's Report | 3 & 3a |
| Independent Examiner’s Report | 4 |
| Receipts and Payments Account | 5 |
| Reconciliation | 6 |
CHESIL BANK PRE-SCHOOL
YEAR TO 31 JULY 2021 COMMITTEE
| Chair | : | Rachel Wenham |
|---|---|---|
| Treasurer | : | Peter Begley |
| Secretary | : | Penny Payne |
| Committee Members | : | Phillippa Gowans |
| Philip Watts | ||
| New Committee Members | ||
| December 2020 | : | Jessica Craig |
| Lucy Craig | ||
| Sharon Pugh |
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CHESIL BANK PRE-SCHOOL
ANNUAL REPORT FOR THE PERIOD 1 AUGUST 2020 TO 31 JULY 2021
Registered Charity Number 1028303 Operating Address Strangways Hall, Abbotsbury, Dorset
Trustees:
During Year Current Chair Laura Louise Farnham Rachel Wenham Treasurer James Sharpe Peter Begley Secretary Crystal Riley, Penny Payne Philip Watts
Chesil Bank Pre-School
Chesil Bank Pre-School’s governing document is our constitution, as approved February 2009.
The Charity is constituted as an unincorporated organisation but aims to transfer to a C.I.O. in 2021.
Trustees (Committee Members) are selected by appointment and voted in at the AGM.
Our policies and procedures are available on our website, at the setting or from the Charity’s Secretary.
Organisational structure: Chair and Committee (Trustees) – Pre-School Leader – Staff and Volunteers.
Summary of objects
To provide a welcoming, inclusive, safe and stimulating environment for families in Chesil Bank and West Dorset to access provision of the Early Years Foundation Stage curriculum as well as community child care/play sessions. We provide this in an independent context that supports involvement of parents/carers in the day to day activities as well as placing emphasis on and taking every opportunity to follow a learning outside the classroom approach.
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CHESIL BANK PRE-SCHOOL
TREASURER’S REPORT FOR YEAR TO 31 JULY 2021
CBPS summary for period 1 August 2020 – 31 July 2021
Income for year
of which;
£
DCC funding 23,559.31 Session fees 3,675.00 Fundraising & donation 718.36 Interest 0.60 Grants 2,670.56 toddler group 182.90 sundries - –––––––– Total 30,806.73 ══════
Expenses for year
of which;
| £ | |
|---|---|
| Wages/PAYE | 27,446.75 |
| Rental Expenses | 2,667.12 |
| Training | 65.00 |
| Admin | 1,766.71 |
| Refreshments | 300.45 |
| Resources | 1,043.72 |
| Insurance | 396.95 |
| –––––––– | |
| Total | 33,686.70 |
| ══════ |
Surplus/Deficit -2,879.97
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CHESIL BANK PRE-SCHOOL
TREASURER’S REPORT FOR YEAR TO 31 JULY 2021 CONTINUED
This year proved to be much more difficult financially than the previous year.
We finished with an overall loss of almost £3k.
With the COVID pandemic still affecting society but following Government guidelines we were allowed to open for business again.
Numbers were low following the normal school intake and other parents initially opting to keep their children safe at home.
Wages are higher and Furlough was not really an option this time as all staff would be required to work once the setting is open to adhere to safeguarding guidance.
Active fundraising events were still not an option, so this is another area where there is a significant loss.
On a brighter note, we did receive the sustainability grant from DCC mentioned in last year’s report for £2,200 to help us through this period.
Numbers of children did increase again, and they all enjoyed a welcome Christmas trip to see the reindeer.
With money donated from the customers of Chesil Stores and the Bags to school fundraiser the tired old gym mats were replaced with new ones at the cost of £175 and the pre-school also bought more resources and toys obtained from the closure of the Children’s farm at the cost of £90.
The new Committee has understandably struggled to meet through this period and James Sharpe has also stepped down as Treasurer.
Now restrictions have been lifted an AGM will be planned asap.
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CHESIL BANK PRE-SCHOOL
INDEPENDENT EXAMINER’S REPORT
TO THE COMMITTEE OF CHESIL BANK PRE-SCHOOL
I report to the trustees on my examination of the Accounts of the above charity (“the Trust”) for the year ended 31 July 2021.
Responsibilities and basis of report
As the Charity’s trustees you are responsible for the preparation of the Accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s Accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act, or
-
the Accounts do not accord with the accounting records; or
-
the Accounts did not comply with the applicable requirements concerning the form and content of Accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the Accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the Accounts to be reached.
Signed Kate Hobbs
Kate Hobbs FCA
Chartered Accountant
Unity Chambers 34 High East Street Dorchester Dorset DT1 1HA
Date 24 February 2022
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CHESIL BANK PRE-SCHOOL
RECEIPTS AND PAYMENTS YEAR TO 31 JULY 2021
| Year to | Year to | |||
|---|---|---|---|---|
| 31.07.21 | 31.07.20 | |||
| £ | £ | £ | £ | |
| Receipts | ||||
| DCC Funding | 23,559 | 23,986 | ||
| Donations and Fundraising | 718 | 706 | ||
| Interest | 1 | 34 | ||
| Session Fees (including year-end adjustment) | 3,858 | 4,541 | ||
| Grants – DCC | 2,200 | 7,500 | ||
| Grants – Job Retention | 471 | 3,716 | ||
| Sundries | - | 56 | ||
| –––––––– | –––––––– | |||
| 30,807 | 40,539 | |||
| ══════ | ══════ | |||
| Payments | ||||
| Training | 65 | 171 | ||
| Staff Expenses and General Expenses | 1,767 | 951 | ||
| Insurance - PLA Fee | 397 | 351 | ||
| Learning Expenses | 1,044 | 545 | ||
| Wages/PAYE | 27,447 | 25,082 | ||
| Refreshments | 300 | 257 | ||
| Rent Paid | 1,818 | 1,164 | ||
| Electric | 305 | 259 | ||
| Phone, Internet etc | 544 | 520 | ||
| –––––––– | (33,687) | –––––––– | (29,300) | |
| –––––––– | –––––––– | |||
| (Expenses less Receipts) / Receipts less Expenses | (2,880) | 11,239 | ||
| ══════ | ||||
| –––––––– | –––––––– | |||
| Expenses less Receipts for reconciliation Page 6 | (2,880) | 11,239 | ||
| ══════ | ══════ |
Approved by the Committee on 2 February 2022
Signed Rachel Wenham (Chair) Signed Peter Begley (Treasurer) Signed Penny Payne (Secretary)
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CHESIL BANK PRE-SCHOOL
RECONCILIATION FOR YEAR TO 31 JULY 2021
| Year to | Year to | ||||
|---|---|---|---|---|---|
| 31.07.21 | 31.07.20 | ||||
| £ | £ | £ | £ | ||
| Current Account 31 July 2020 | 13,984 | 1,645 | |||
| Reserve Account 31 July 2020 | 5,978 | 6,927 | |||
| Cash 31 July 2020 | 166 | 317 | |||
| –––––––– | 20,128 | –––––––– | 8,889 | ||
| Excess Receipts over Payments (Payments | |||||
| over Receipts) for the year | (2,880) | 11,239 | |||
| –––––––– | –––––––– | ||||
| 17,248 | 20,128 | ||||
| ══════ | ══════ | ||||
| Current Account 31 July 2021 | 10,593 | 13,984 | |||
| Reserve Account 31 July 2021 | 5,978 | 5,978 | |||
| Cash 31 July 2021 | 677 | 166 | |||
| –––––––– | –––––––– | ||||
| 17,248 | 20,128 | ||||
| ══════ | ══════ |
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