Phoenix Pre-school Under Fives Charity Registration Number 1028258 Trustees. Annual Report & Financial Statements for the year ended 31st August 2023 Charity accounts preparation & independent examination service
d•r Phoenix Pre-school Under Fives Phoe Charity registration number 1028258 Contents Index Page Report of the Trustees Independent Examiner's Report Receipts & Payments Accounts Statement of Assets and Liabilities Notes to the Accounts
d•r Phoenix Pre-school Under Fives (Charity Registration Number 10282581 Phoe Trustees. Annual Report Charity's full name: Phoenix Pre-school Under Fives Registered charity number: 1028528 From: 1st September 2022 To: 31st August 2023 Objectives and Activities Summary of the purposes of the charity set out in its governing document Primary aim of the charity is to provide a nurturing environment within which children can explore their imaginations and develop their social skills through play. We aim tD foster children's natural curiosity and support them to build their confidence and independence. Children benefit as we work closely with parents involving them in their child's learning and the running of the preschool. Families are regulady invited to attend events at the charity, giving them the opportunity to speak with their child's key worker and building a sense of community within the Phoenix cohort. Summary of the main activities in relation to those purposes for the public benefit, in particular, the activitiesi projects or services identified in the accounts The preschool helps to develop children in their care through play using a child-led play-based approach providing a wide range of open-ended sensory play experiences within a safe, nurturing environment. Phoenix works closely with local primary schools, health care workers and other professionals to create a team around the children attending the setting. The trustees consider that they have complied with their duties to have due regard to the public benefit guidance published by the Charity Commission. Ac ievements an Pe ormance Summary of the maln achlevements of the charlty. Identlfylng the difference the charlty's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. Phoenix Pre-school has continued to provide a safe and friendly environment for local pre-school age children to play, learn and develop. After a strong year last year, the setting has gradually fi.lled spaces throughout 2022-23 and is looking relatively promising for the coming year. Marketing and advertisements have been put in place to ensure we fi'll as many spaces as possible. A current member of staff was promoted to Deputy Manager and has since undertaken significant SENCO training. A grant was secured to purchase outdoor climbing equipment. A new smart board was purchased and installed in the main playroom. A pay review was undertaken to bring remunerations in line with the new higher NLW.
d•r Phoenix Pre-school Under Fives (Charity Registration Number 10282581 Phoe Trustees. Annual Report Financial Review Review of the charity's financial position at the end of the period The charity ended this financial period in a healthy position. The bank balance stood above our reserve level. This is in allowance of holding one months running costs for cashflow and monies been held by the committee for any future agreed improvements to the playroomloutdoor area. Statement explaining the policy for holding reserves stating why they are held The constitution of the preschool states that a terms costings including staff wages, rent and other outgoings must be held in reserve. This is the amount of notice of closure that will be needed for families and landlord. We also hold one months cost for cash flow. This is reviewed on an annual basis. Amount of reserves held £113,813 Reasons for holding zero reserves N/A Funds materially in deficit NIA Explanation of any uncertainties about the charity continuing as a going concern N/A Additional information Trustees have recently undertaken a charity wide wages review, trIgged by the increase in the NLW. This along with rising costs in all areas has added additional financial pressure on the charity. The chair and trustees are aware of this and confident in the continued viability of the charity due to the reserves currently held and prudent fi'nancial planning for the coming year. Along with other projects, the charity secured a grant for some outdoor climbing equipment and purchased a new smart board for the main preschool room.
d•r Phoenix Pre-school Under Fives (Charity Registration Number 10282581 Phoe Trustees. Annual Report structurei governance and management Description of the charity's trusts Type of governing document Constitution How the charity is constituted Unincorporated Association Trustee selection methods including details Election at AGM according to vacant posts and of any constitutional provisions e.g. election resignations as stipulated in the constitution. to post or name of any person or body entitled to appoint one or more trustees Reference and Administration details Charity's Full Name: Phoenix Under Fives Pre-school Other names the charity is known by: Phoenix Under Fives Charity's principal address Park Grove Primary School, Dudley Street, York Y031 8LG Names of the trustees who manage the charity Trustee name Office (if any) Dates acted if not whole year Name of person entitled to appoint trustee Sally Sawdon Chair Natalie McKeown Treasurer Names and addresses of advisers Type of advisor Name Address Independent Examiner Karen Wood ACMA Outsource Accountancy Services & Independent Examinations Hiscox Building, Peasholme Green, York, YOI 7PR Name of chief executive or names of senior staff members Kate Hickey - Manager
d•r Phoenix Pre-school Under Fives (Charity Registration Number 10282581 Phoe Trustees. Annual Report Declaratio This report was approved by the Board of Trustees Signed on behalf of the charity's trustees Signature Full Name Sally Sawdon Position Chair Date 05/06/24
Phoenix Pre-school Under Fives (Registered Charity Number 10282581 Independent examiner's report to the Trustees of Phoenix Pre-school Under Fives I report on the accounts of: Phoenix Pre-school Under Fives For the year ended: 31st August 2023 Which are set out on pages 6-8 Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act,). I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respert of the Trust as required by sertion 130 of the Act; or the accounts do not accord with those records I have no concerns and have come across no other matters in connertion with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 2110612024 Karen Wood ACMA, CGMA Outsource independent examination service The Hiscox Building Peasholme Green York YOI 7PR Date
Phoenix Pre-school Under Fives (Registered Charity Number 10282581 Receipts and payments accounts for the year ended: 31st August 2023 Unrestricted Restricted funds funds 2023 Total 2022 Total Receipts Fee income & starter fees 13,503 13,503 19,556 NEG funding 121,871 121,871 80,394 Donations & fundraising 658 658 other income 224 Total receipts 136,032 136,032 100,174 Payments staff salaries 93,613 93,613 77,155 staff training & other costs 433 433 1,564 Play materials, activities and outings 9,029 9,029 2,555 Consumables & refreshments 2,736 2,736 1,766 Rent and utilities 6,000 6,000 6,000 Insurance c05tS 932 932 906 Affiliations & subscriptions 501 501 685 Office costs & equipment 844 844 1,473 Cleaning, equipment, repairs & renewals 2,508 2,508 2,046 IE fee 360 360 360 Fundraising costs 22 22 Payroll charges 581 581 314 Trustees, expenses 125 125 Bank charges 60 60 Sundry costs 45 Total payments 117,744 117,744 94,869 Net of receipts/{payments) 18.288 18,288 5.305 Balance brought forward 95,525 95,525 90,220 Balance carried forward 113,813 113,813 95,525
Phoenix Pre-school Under Fives IRegistered Charity Number 10282581 Statement of assets and liabilties at: 31st August 2023 Unrestricted Restricted funds funds 2023 Total 2022 Total Assets Cash at bank and In hand Current bank account 113,813 113,813 95,525 113,813 113,813 95,525 Unrestricted Restricted 2023 2022 funds funds Total funds Total funds Liabilities Independent examination fee 360 360 360 360 360 360
Phoenix Pre-school Under Fives (Registered Charity Number 10282581 Notes to the accounts for the year ended: 31st August 2023 The trustee5 have taken advantage of Section 144 {2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis. Approval of Accounts for the year ended: 31st August 2023 The report and accounts were approved at a meeting of the trustees held on 6th June 2024 Date Signed for and on behalf of the trustees Signature Sally Sawdon Name Chair Position (e.g. Chair etc) 18th June 2024 Date