Phoenix Pre-School Under Fives
(Charity number: 1028258)
Trustees annual report & financial statements for the year ended
31st August 2021
Charity accounts preparation & independent examination service
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Contents | |
|---|---|
| Index | Page |
| Report of the trustees | 1 |
| Independent examiner's report | 4 |
| Receipts & payments accounts | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 |
Trustees' Annual Report
From: 01/09/20 To: 30/08/21
Charity's full name Phoenix Pre-school/Under 5's Registered Charity number 1028258
Objectives and activities
Summary of the purposes of the charity set out in its governing document
Primary aim of the charity is to give children an opportunity to develop intellectual and social skills through play and to follow the EYFS. Children benefit as we are a charity and work closely with parents involving them in their child's learning and the running of the preschool.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts
The preschool helps to develop children in their care through play using Early Years Foundation Stage Curriculum to give structure and guidance to this practice in a caring environment.
The trustees consider that they have complied with their duties to have due regard to the public benefit guidance pubished by the Charity Commision.
Achievements and performance
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the
circumstances of its beneficiaries and any wider benefits to society as a whole.
Phoenix Pre-school has continued to provide a safe and friendly environment for local pre-school children to play, learn and develop. The setting has filled almost to capacity throughout the year which indicates a successful pre-school. All of the parent committee members decided to stay on for another year including the chair. This provided continuity to the staff and children. A couple of small fundraising events were held including Halloween event and Autumn Collectathon.
Financial review
Review of the charity’s financial position at the end of the period
The charity ended this financial period in a healthy position. The bank balance stood at almost almost £20,000 above our reserve level. This is in allowance of holding one months running costs for cashflow and monies been held by the committee for any future agreed improvements to the playroom.
Statement explaining the policy for holding reserves stating why they are held
Reserves are calculated by working out a terms costings including staff wages, rent and other outgoings as this is the amount of notice that will be needed for families and landlord. We also hold one months cost for cash flow. This is reviewed on an annual basis.
Amount of reserves held
£90,220.00
Reasons for holding zero reserves
N/A
Funds materially in deficit
None
Explanation of any uncertainties about the charity continuing as a going concern
None
1
Structure, governance and management
Description of the charity's trusts
Type of governing document Constitution How the charity is constituted Association Trustee selection methods including Elected at the AGM
Reference and administration details
| Names of the trustees who manage the charity Charity's full name Phoenix Pre-school/Under 5's Other names the charity is known by Phoenix Under 5's Charity’s principal address Park Grove Primary School Dudley Street York Postcode YO31 8LG |
Names of the trustees who manage the charity Charity's full name Phoenix Pre-school/Under 5's Other names the charity is known by Phoenix Under 5's Charity’s principal address Park Grove Primary School Dudley Street York Postcode YO31 8LG |
Names of the trustees who manage the charity Charity's full name Phoenix Pre-school/Under 5's Other names the charity is known by Phoenix Under 5's Charity’s principal address Park Grove Primary School Dudley Street York Postcode YO31 8LG |
Names of the trustees who manage the charity Charity's full name Phoenix Pre-school/Under 5's Other names the charity is known by Phoenix Under 5's Charity’s principal address Park Grove Primary School Dudley Street York Postcode YO31 8LG |
|---|---|---|---|
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
| Adriana Castelli Chair Caroline Billington Treasurer Karen Boardman Secretary |
Names and addresses of advisers (OPTIONAL)
| Type of adviser | Name | Address |
|---|---|---|
| Independent Examiner Karen Wood ACMA Bankers HSBC |
Outsource Accounting Services & independent examinations The Hiscox Building Peaseholme Green, York YO1 7PR Parliament Street York YO1 8XS |
Name of chief executive or names of senior staff members
Jasmin Walker, Claire Witter
2
Declaration
The trustees declare that they have approved the Trustees Annual Report and Accounts
Signed on behalf of the charity's trustees
Signature Full Name Caroline Billington Position Treasurer Date 16/06/2022
3
~~PT~~ Independent examiner’s report to the trustees of Phoenix Pre-School Under Fives
I report on the accounts of: Phoenix Pre-School Under Fives for the year ended: 31st August 2021
which are set out on pages 5 to 7.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
1 accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
2 the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
16/06/2022 ~~|~~
Karen Wood (ACMA) Outsource independent examination service The Hiscox Building Peaseholme Green York YO1 7PR
Date:
4
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| 31st August 2021 Receipts &payments accounts for theyear ending: |
31st August 2021 Receipts &payments accounts for theyear ending: |
31st August 2021 Receipts &payments accounts for theyear ending: |
31st August 2021 Receipts &payments accounts for theyear ending: |
31st August 2021 Receipts &payments accounts for theyear ending: |
|---|---|---|---|---|
| IE fee Advertising & publicity Transport costs Rent & utilities Consumables & refreshments Transfers between funds Activities & outings Play materials & equipment Balance brought forward Trustees' expenses Insurance costs General equipment Cleaning. repairs & renewals NEG funding Balance carried forward Net of receipts/(payments) Affiliations & subscriptions Total payments Donations & fundraising Milk refunds & other income Payments Office costs & equipment Payroll charges Staff salaries Staff training & other costs Sundry costs Total receipts Receipts Fee income & starter fees |
Unrestricted funds £ 11,387 91,941 157 - 103,485 73,933 299 3,503 482 425 - 6,009 889 673 681 432 360 826 64 53 88 106 88,823 14,662 - 75,558 90,220 |
Restricted funds £ - - - - - - - - - - - - - - - - - - - - - - - - - - |
2021 Total funds £ 11,387 91,941 157 - 103,485 73,933 299 3,503 482 425 - 6,009 889 673 681 432 360 826 64 53 88 106 88,823 14,662 - 75,558 90,220 |
2020 Total funds £ 15,080 93,045 256 435 |
| 108,816 | ||||
| 74,945 45 1,821 609 774 174 3,702 879 765 1,080 636 360 423 - 128 - - |
||||
| 86,341 | ||||
| 22,475 - 53,083 |
||||
| 75,558 |
5
Phoenix Pre-School Under Fives
(Charity number: 1028258)
| Statement of assets and liabilities at: | 31st August 2021 | 31st August 2021 | 31st August 2021 | |
|---|---|---|---|---|
| Current bank account Liabilities Independent examination fee Assets Cash at bank and in hand |
Unrestricted funds £ 90,220 90,220 Unrestricted Funds £ 360 360 |
Restricted funds £ - - Restricted Funds £ - - |
2021 Total funds £ 90,220 90,220 2021 Total Funds £ 360 360 |
2020 Total funds £ 75,558 |
| 75,558 | ||||
| 2020 Total Funds £ 360 |
||||
| 360 |
6
Phoenix Pre-School Under Fives
(Charity number: 1028258)
Notes to the accounts for the year ended:
31st August 2021
The trustees have taken advantage of section 144 (2) of the Charities Act 2011 and prepared the accounts on a receipts and payments basis.
Approval of accounts for the year ended:
pproval of accounts for the year ended:roval of accounts for the year ended:year ended:ear ended: 31st August 2021 The report and accounts were approved at a meeting of the 09/06/2022 trustees held on: ~~|~~ Date
Signed for and on behalf of the trustees:
Name Caroline Billington
Treasurer ~~|~~ Position (e.g. Chair etc) 16/06/2022 ~~|~~
Date
7