Trustees’ Annual Report for the period
From 1[st] August 2024 to 31[st] July 2025
Charity name: Loxwood Preschool
Charity registration number: 1028253
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objective of the charity is to advance the education and development of children aged between 2 and 4 years within the village of Loxwood and the surrounding area, by providing a safe, caring, and stimulating environment where children can learn through play. Our Aims at Loxwood Pre-School are: · To learn through play, choice and independence. · To feel safe, happy and nurtured. · To follow the EYFS. · To work together as part of a community. · To be independent, kind learners who are ready for transition to school. · For all staff to know the children well and plan personalized next steps that are inclusive In addition, the preschool promotes the involvement of parents and carers in their children’s early learning and fosters strong connections with the wider community. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Loxwood Preschool’s main activities during the year were focused on delivering high- quality early years education and care. The preschool provided a safe, stimulating, and inclusive environment for children aged 2 to 5, supporting their learning through a play- based curriculum aligned with the Early Years Foundation Stage (EYFS) framework. Services included structured sessions, forest school sessions, SEN support, and school readiness activities. In addition to core provision, the preschool organised events such as a summer sports day and fair and Christmas nativity and fundraiser, which contributed to both community engagement and small-scale |
| fundraising. | ||
|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees actively maintain the running of the Pre-School and ensure that it meets all policies set out within the governing constitution as well as maintaining close relationships between the parents and the Pre-School staff. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference |
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|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We remain grateful to the efforts of our staff and parents in generating fundraising income, where possible. During Sports Day event the Committee set up a brilliant bar and ice cream station which was open though out and very popular. Following the sports events the Committee had organised a bouncy castle and encouraged families to stay for a picnic. Parents and staff. There have been several other successful fundraising highlights this year supported by the volunteers on the committee. The most notable being “The Sponsored Toddle Week” which raised enough money to buy and fit an LED Interactive Whiteboard. A Christmas fair, regular Tuck Shop sales, and a Halloween bake sale, |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We were inspected by Ofsted in September 2024 and were delighted to receive Good in all areas. Ofsted noted: “Staff warmly greet children into this nurturing and caring pre-school. They place a strong focus on children's personal, social and emotional development from the start. Staff build strong and trusting relationships with children, offering them lots of cuddles and reassurance. This helps children to feel safe and secure. Children smile as they see familiar faces. They delight in playing games with their friends, showing a sense of belonging.” During the academic year of 2024-2025 we have continued to work hard to ensure there is a wide range of activities and learning experiences on offer within our setting. We are committed to ensuring that these support all children’s development in line with the EYFS Framework. An Ofsted inspector commented on our attention to detail and broad range of opportunities for Physical Development- from Gross Motor to Fine Motor. We have actively been seeking ways to be a visible part of our community and have been strengthening links with the North Hall Committee and the Village Day Committee. We staffed the Bouncy Castle stand at the Village Day in June. Sports Day: In July 2025 we held our annual Sports Day on the main school field. This event was very well attended by families and extended family. It was well organised and inclusivity was at the heart of enabling parents to be involved and all children to take part with the support they required as a result the children and their families all took part in a carousel of activities and subsequent races with enthusiasm and joy. Curriculum enrichment provided - Visitors and Experiences: Therapy Dog-Kayleigh Fire Service inc truck Vet Nurse & small pets Visit from Rev James Drumming workshop Dance workshop Musical Friends Year 6 readers visiting from Loxwood school Watching the Panto at Loxwood school Watching the Loxwood school Year 5 & 6 |
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show ,Aladdin Trip to Little Street, Role Play centre followed by picnic. Throughout the year we regularly got out and about in our local area at least once a week. We walked to the Jubilee Gardens, North Hall, the Woods, Spy Lane Chapel, The Onslow Pub and the Wey & Arun Canal! We love to be out in our village and foster a sense of place and belonging for our children. During the academic year 2024/2025 we have supported our families in a variety of ways to enable inclusivity, opportunities and support. -Pre-School funded 1 hour a week for a looked after child. -Secured £500 grant from a local charity Loxwood Transport Trust to fund a full day per week for a looked after child, including free access to our monthly dance class, for a year. -Stamps bought to enable postage of child’s artwork to a parent. -Sand timer bought for a disadvantaged child with SEND to have at home to support consistency between home and Pre-School. -Free bouncy castle pass given to a disadvantaged child for Sports Day. It has been recognised nationally that there is an increased level of SEND need in Early Years settings and our 2024-2025 cohort would fall in line with that. There is a variety of need within our setting now, all of which require careful consideration to ensure our daily practices are inclusive. We have built relationships with these children and families and there has been a range of receptive engagements from the parents. We have made adaptions to our setting and a developed a personalised approach for these children. Staff have taken on 1:1 supportive roles for focus children and we have provided equipment and resources to best support these children’s needs.
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 |
|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
|---|---|---|
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The preschool ended the 2024-2025 financial year with a surplus of £8.732. The financial statements report a net income of £96,706 for the year ending July 2025, an increase of 18% from 2024. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held to protect the charity against unexpected drops in income or sudden increases in expenditure, such as emergency maintenance, staffing costs, or changes in government funding. The trustees review the reserves level regularly to ensure it remains appropriate and proportionate to the preschool’s needs and future plans. |
| Amount of reserves held | Para 1.22 | The preschool maintains a reserve of £10,000 in a 30-day notice account to cover unexpected closures and mandated redundancy packages. We also hold £10,500 in an instant access savings account to cover sudden increases in expenditure, emergency maintenance and to support with cash flow during the Autumn term where income is often lower than at other points. |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | At the time of this report, the trustees are confident that Loxwood Preschool can continue operating for the foreseeable future and have a full cohort of children for the next 2 year. However, like many small charitable settings, the preschool faces ongoing financial pressures due to rising operational costs and potential changes to government funding for early years education. The trustees regularly review the financial position, maintain close oversight of income and expenditure, and continue to explore additional fundraising opportunities to support long-term sustainability. While there are no immediate concerns, the trustees remain vigilant and proactive in managing any risks that could impact the charity’s ability to continue its operations. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Council funding, including the 15 and 30 hours free entitlement, forms the core of the preschool’s income and supports the delivery of early years education to eligible families. Additionally, private fees contribute, for families not eligible for funded hours or those attending beyond funded hours. In addition, the preschool benefits from community fundraising activities. This year we raised £2,245 from fundraising such as our nativity show and sponsored walk event These funded help to buy resources, make improvements to the learning environment and pay for enrichment activities for the children. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Early Years Alliance Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | In accordance with the preschool’s constitution, which follows the Early Years Alliance model, a committee of trustees who are elected annually by the members of the charity at the Annual General Meeting (AGM). The committee must consist of at least three but not more than twelve members, the majority of whom must be parents of children currently attending the setting. All trustees serve in a voluntary capacity. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
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|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Loxwood Preschool |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1028253 |
| Charity’s principal address | Badgers Way Loxwood West Sussex RH14 0TJ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| KimberleyPeschier | Chair | Appointed 30/6/24 | ||
| Grace Barr | Treasurer | Appointed 6/2/24 | ||
| Katherine Giannini- Nye |
Secretary | Appointed 11/2/25 | ||
| Emma Minto | Appointed 23/6/24 | |||
| Philippa Harder | Appointed 19/6/24 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets n/a held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
n/a
Other optional information
n/a
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
K.Peschier Signature(s) G.Barr Kimberley Peschier Full name(s) Grace Barr Position (eg Secretary, Treasurer Chair Chair, etc) Date 1/6/2026
LOXWOOD PRESCHOOL
INCOME AND EXPENDITURE ACCOUNT
For the Year Ending 31st July 2025
| Income | 2025 | 2024 |
|---|---|---|
| Private Fees | 13,003 | 16,416 |
| Council Funding | 78,881 | 62,999 |
| Loxfest | 0 | 0 |
| Fundraising | 1,676 | 1,041 |
| Interest | 554 | 265 |
| Christmas Event | 569 | 989 |
| Donations | 2,023 | 0 |
| Total | 96,706 | 81,710 |
| Expenditure | 2025 | 2024 |
| Salaries, Recruitment & Payroll Costs | 69,861 | 56,602 |
| Training & Subscription(DBR) | 1,051 | 1,377 |
| Christmas Event Expenses | 282 | 316 |
| Telephone | 677 | 588 |
| Premises Utilities | 1,149 | 1,876 |
| Premises Repairs & Replacements | 2,389 | 1,912 |
| Postage & Stationery | 987 | 802 |
| Advertising | 1,067 | 0 |
| Insurances | 1,866 | 2,764 |
| Consumables | 1,757 | 2,868 |
| Accountancy & Bookkeeping Fees | 1,546 | 1,459 |
| Premises (Rent) | 1,119 | 2,217 |
| Bank Fees | 47 | 74 |
| Depreciation | 3,847 | 3,387 |
| Legal Expenses | 0 | 1,662 |
| IT Software and Consumables | 329 | 215 |
| Total | 87,974 | 78,119 |
| Income over Expenditure | 8,732 | 3,591 |
LOXWOOD PRESCHOOL
BALANCE SHEET
For the Year Ending 31st July 2025
| LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2025 |
LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2025 |
LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2025 |
|---|---|---|
| Fixed Assets Notes Loxfest Equipment and Website Portacabin and Outside Space Office Equipment Technical Equipment Toys Shed Playground and flooring |
2025 0 7,655 588 888 1,036 16 8,873 |
2024 329 8,506 379 0 1,444 33 10,229 |
| Total | 19,056 | 20,920 |
| Current Assets Loxwood CIO 8368 Loxwood Savings 9968 Loxwood 6568 Paypal Account Loxwood Fundraising 2760 Loxwood Preschool 32 Day Debtor |
2025 47 7 24,649 0 14,458 10,624 0 |
2024 47 7 23,127 0 14,320 10,207 162 |
| Total | 49,785 | 47,870 |
| Less Current Liabilities Creditors Accruals Deferred Income |
2025 0 636 0 |
2024 0 456 8,861 |
| Total | 636 | 9,317 |
| Net Current Assets | 68,205 | 59,473 |
| Represented by Accumulated Funds Surplus (Deficit) for the year |
2025 59,473 8,732 68,205 |
2024 55,882 3,591 59,473 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees Charity Name Loxwood Pre-School
On accounts for the year 31 July 2025 Charity no 1028253 ended (if any) Set out on pages 1 - 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2025 .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
- Please delete the words in the brackets if they do not apply.
Date: 09/06/2026
Signed: Name: Jane Briggs
1
June 2026
IER
Relevant professional qualification(s) or body (if any):
FCPA
Address: Unit 3, The Dairy, Tilehouse Farm Offices, East Shalford Lane, Shalford Guildford, Surrey, GU4 8AE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of None to disclose any items that the examiner wishes to disclose .
2
June 2026
IER