Trustees’ Annual Report for the period
From: 1/08/2021 Period start date To 31/7/2022 Period end date
Charity name: Loxwood Pre-School
Charity registration number: 1028253
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objectives of the charity are to enhance the development and education of children aged between 2 and 4 years within the village of Loxwood and the surrounding area, by offering appropriate play education and care facilities. We encourage parents to participate actively in the Pre-School whilst we promote active learning for the children and endeavour to work within the local community when possible. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
We have continued with small scale fundraisers. Funds-raised are used to maintain and improve the facilities on offer to the children that attend pre- school. In August 2021 an un-used area at preschool was dug out and levelled making it more accessible to children and some mud kitchens placed in this area. Toys have been replenished. The lean to roof at the side of the building has been replaced. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees actively maintain the running of the Pre-School and ensure that it meets all policies set out within the governing constitution as well as maintaining close relationships between the parents and the Pre-School staff. |
Additional information (optional)
You may choose to include further statements where relevant about:
SORP reference
| Policy on grant making | Para 1.38 | |
|---|---|---|
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | Loxwood Pre-School has a small network of unpaid volunteers who give up time and assistance to enable us to provide additional activities, maintain the premises and run successful fundraising events. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Loxwood Pre-School has successfully maintained the full headcount throughout the year and currently has a waiting list for places. We have continued to maintain our links with the local community including ties with a local community garden that the children regularly attend and a strong relationship with the village hall. The Pre-School children continue to enjoy going for walks in the local woods. We continue to work closely with the local Primary School where most of our leavers will attend in September. We have enjoyed working together with their staff to improve our transitions. We have maintained our learning journals, electronically updating parents with their child’s progress on a half termly basis and providing reports and face to face appointment. We continue to have an excellent small team of staff who are encouraged to regularly attend training courses to improve their knowledge and skills. |
You may choose to include further statements where relevant about:
Additional information (optional)
| Achievements against objectives set Para 1.41 Loxwood Pre-School was inspected by Ofsted in June 2019 and was awarded Outstanding in all areas. Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Investment was made into improving facilities and benefiting the education and development of the children. Other |
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|---|---|
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The financial statements show net income for the year ending July 2022 as £76,673, this is up 11% from 2021 (£69,313) and almost back to our pre- covid income of £77,669 in 2019. The principal source of income is council funding accounting for 74%, this percentage has increased from 2020 where council funding contributed 61% of income. Fundraising reduced slightly from 2021 with £2,282 raised in 2022 - down 20%. We are still yet to see fund-raising like we had in our pre-covid years with no Loxfest held in 2022. Pre-school’s assets have broadly stayed the same, with current assets £62,909. Outgoings for July 2021-2022 have increased and match the income for the year with an overall income over expenditure of -£240. Sadly the hourly rate for funded children is only increasing 3.45% in 2023, this is not inline with inflation or the national living wage increase of 9.7%. This imbalance will greatly affect preschool with 74% of our income being council funded hours and salaries making up 71% of our expenditure. It’s therefore expected that the preschool will run at a loss for 2022-2023 with previous years fundraising used for improvement works but they may also be required for day to day running costs if our expenses can not be reduced. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserve funds of £10,000 remain held in a separate bank account in case of closure due to unforeseen circumstance and include funds to cover mandated redundancy packages. |
| Amount of reserves held | Para 1.22 | £10,000 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | There are no current deficits. |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) Para 1.47 The Pre-School is funded by a combination of private payment, public Council funding and fundraising to maintain its financial position. The fees generated are currently sufficient to run the Pre-School. Investment policy and objectives including any social investment policy adopted Para 1.46 The Pre-School ensures that sufficient funds are obtained before any new larger projects are undertaken, such as the renovation of the mud kitchen area. Any expenditure is an investment into enhancing the educational setting for the children to benefit their development. A description of the principal risks facing the charity Para 1.46 The principle risk is the rising cost of amenities and materials as inflation rises and the rise in salary costs. We are waiting to hear what the hourly rate funded by the council will be and how these extra costs will then be covered. Private fees are reviewed every September and has been implemented to mitigate this risk. Other |
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Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constituted by trust deed dated 19th October 1993 – adopted from Pre-School Learning Alliance. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Pre-School is currently an unincorporated association, operating with a Chair, Treasurer and Secretary alongside other committee members. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected from the parents of the attendees and work alongside the Pre-School staff and management. Full training is provided to new committee members. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Early Years Alliance: Trustees induction programme March 2022. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Loxwood Pre-School has relationships with Ofsted, the Pre-School Learning Allicance, West Sussex County Council, the local community and local pre- schools and schools. There are close ties with Loxwood Primary School which is situated next door to the Pre-School and it where most children leaving the Pre-School will go on to attend. |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Loxwood Pre-School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1028253 |
| Charity’s principal address Loxwood Pre-School, Badgers Way, Nicholsfield, Loxwood, West Sussex, RH14 0TJ |
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|---|---|
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
|---|---|---|---|---|
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Lauren Hopkins |
Chair | ||
| Lucy Knight | Treasurer | |||
| Laura Crofts | Secretary | |||
| Pippa Court | Chair | Until April 2022 | ||
| Emma Lee | Trustee | |||
| Emma Lancastle |
Trustee | |||
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted rf not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Accountant Mrs Jane Briggs Unit 3, The Dairy, Tilehouse Farm Offices, E Shalford Ln, Shalford, Guildford GU4 8AE
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (eg Secretary, Chair, etc)
Date
LOXWOOD PRESCHOOL
INCOME AND EXPENDITURE ACCOUNT
For the Year Ending 31st July 2022
| Income | 2022 | 2021 |
|---|---|---|
| Private Fees | 15,947 | 19,369 |
| Council Funding | 56,878 | 42,653 |
| Loxfest | 0 | 0 |
| Fundraising | 2,282 | 2,888 |
| Interest | 3 | 3 |
| Christmas Event | 63 | 0 |
| Loxwood Parish Grant | 1,500 | 4,400 |
| Total | 76,673 | 69,313 |
| Expenditure | 2022 | 2021 |
| Salaries, Recruitment & Payroll Costs | 54,756 | 48,628 |
| Training & Subscription(DBR) | 1,519 | 636 |
| Christmas Event Expenses | 207 | 0 |
| Telephone | 360 | 351 |
| Premises Utilities | 1,430 | 741 |
| Premises Repairs & Replacements | 6,551 | 3,491 |
| Postage & Stationery | 801 | 1,053 |
| Advertising | 151 | 857 |
| Insurances | 1,695 | 1,677 |
| Consumables | 3,269 | 1,247 |
| Accountancy & Bookkeeping Fees | 1,314 | 2,101 |
| Premises (Rent) | 590 | 794 |
| Bank Fees | 63 | 35 |
| Depreciation | 3,778 | 4,311 |
| IT Software and Consumables | 429 | 377 |
| Total | 76,913 | 66,299 |
| Income over Expenditure | -240 | 3,014 |
LOXWOOD PRESCHOOL
BALANCE SHEET
For the Year Ending 31st July 2022
| LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2022 |
LOXWOOD PRESCHOOL BALANCE SHEET For the Year Ending 31st July 2022 |
|---|---|
| Fixed Assets Notes Loxfest Equipment and Website Portacabin and Outside Space Office Equipment Technical Equipment Toys Shed Playground and flooring |
2022 2021 985 1,313 10,501 5,775 690 1,198 134 434 2,363 1,867 67 84 5,476 6,085 |
| Total | 20,216 16,756 |
| Current Assets Bank Account - Current A/C 1018 Bank Account - Deposit A/C 2153/9968 Bank Account - Current A/C 8721/6568 Paypal Account Bank Account - Fundraising A/C 2760 Debtor |
2022 2021 0 0 10,004 10,003 18,760 24,889 1,428 1,351 20,185 21,680 0 21 |
| Total | 50,377 57,944 |
| Less Current Liabilities Creditors Accruals Deferred Income |
2022 2021 0 0 426 1,170 7,258 10,381 |
| Total | 7,684 11,551 |
| Net Current Assets | 62,909 63,149 |
| Represented by Accumulated Funds Surplus (Deficit) for the year |
2021 2020 63,149 60,135 -240 3,014 62,909 63,149 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees
Charity Name Loxwood Pre-School
On accounts for the year 31 July 2022 Charity no 1028253 ended (if any) Set out on pages 1 - 2 (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/07/2022 .
Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
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the accounting records were not kept in accordance with section 130 of the Charities Act; or
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the accounts did not accord with the accounting records; or
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the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* Please delete the words in the brackets if they do not apply.
Date: 19/04/2023
Signed: Name: Jane Briggs
Oct 2018
1
IER
Relevant professional qualification(s) or body (if any):
FCPA
Address: Unit 3, The Dairy, Tilehouse Farm Offices, East Shalford Lane, Shalford Guildford, Surrey, GU4 8AE
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of None to disclose any items that the examiner wishes to disclose .
Oct 2018
2
IER