Trustees, Annual Report for the period Penfra stsrt dale PerK>a eThJ dale From To Section A Reference and administration details Charity name Loxwood Pre.School Other names Charity 15 known by Registered ¢harity numb•r lif any) 1028253 Charity'¥ principal addrnss | Loxwoo(I Pre-school. B*Jgers Way Nicholsfiekl, Loxwoc Wesl Sussex Po$tcod¢ RH14 OTJ Names of th* charity trusts•s who m•nag¢ the charity Tru•t•• n•m• omc• lif •nyl Chair N•m¢ ol wrson lor bodyl frrrtllJ•d toa ifit tru•ts• ear Lauren Hopkins Lucy Knight Katie Cornelius From 19 July 2021 Treasurer Secrelary Committee Rebecca Pearl Lucae While Commrttee C¢ynmfftee Ffom September 2020 Emma Lee 10 12 13 14 15 16 17 20 TAR Mafch 2012 Namès of the trustees for the charlty. if any. (for example. any custodian trustwl Name Dates acted if not for whole ear Nam*s and addr•*$￿ of advisern Ioptlonal infom￿tion1 of adviser Name Addr•ss Accountant Imrs J A O'Leary FCPA Honeygreen Bam. Smrthbrook Barns, Cranleigh, Surrey, GU6 8LH Name of chief executlv? Of names of senior stsff members (Optional infomiationl Section B Structure, overnance and mana ement Desc￿ptIOn of tho charlty's trusts Type of governing document Iconstrtuled by InJst deed dated 1V October 1993- adopted fr¢Jm Pre- School Leaming Allan￿. How the charity is consliluted A$ shovm 3t)ove. Trustee selection methods |An AGM Is held in the spn.ng of each year. New Committee members are voted Into the trust and exi$ling members resign. New members require ltwo voles. proposer and seconder Additional governance Issues (Optional inforniationl The Committee operates wrth a Chair, Treasurer and Secretary alongside other committee members. All memtrÈrs work Closely with the Pre-school Stoff and managemenl. New members lo the Committee are given any training or support required for them lo fuffil their role. You may choose lo include additional information, where relevant. at)out'. policies and procedures adopted for the induction and training of trustees., the chanly's organisational structure and any wider nehvork with which the charrty works., • relationship wrth any related parties,. Ifuslees. consideration of major nsks and the system and procedures lo manage them Loxwood Pre•School has relat￿nShIpS wrth Otsled, the Pre-school Leaming Alliance. Wesl Sussex County Council, the local community and local pfe-schools and schools The￿ are close lies with Loxwood Pnmary School, which is srtualed next door lo the Pre-school and is where most childfen ￿8ving Ihe Prfrschool ￿11 go on lo attend. The major nsk lo Loxwood p￿-sChoOl is unexpected closure due lo unforeseen circum5tanc*s arKI the associated financial obligations. The trustees have a £10.000 contingency fund available. This is set aside in case of unexpected maintenance needs or unexpected sudden closu and will ensure that all bills and costs a￿ covered. Section C Ob'ectives and activities TAR Marth 2012 The obiective5 of the charity are to enhance the development and education ol ch41dren aged beWn 2 and 4 years within the village of Loxwo(xl and the surrounding are8. by offenThJ appropnate play, Summary of the objècts of th• education arKI care farilities. charity set out in its governing docum•nt We encourage parents 10 partlcbpate actively in the Pre-school whilst we promote active leaming for the childien arHJ endeavour to work within the local communrty when FL)ssible. Thé truslees have their main fundraising event annually In May. LoxFesl Is a family-onenled Communrty event which is lo¢ally supported and helps to raise a subslanlial amount of money for the Pfe-S¢hool. Due to the Covid 19 pandemic this has not able to take place In 2020. however. other small InitiatNes have been used to further boost Ihe fundraising, for example. themed cupcake making krts, lancy dress days, a Chnslmas raffle 8rKI ujmpelrtions. The lund$ raised are used to m8inlain and improve the facilities on offer to the children that attend the Pre-school. Unfortunately. due to the pandemic no major works were abje to 18ke place to the setting during 2020, howevef. this 1$ hoped to be different In the Spnng 012021. Summary ofthe main activities undertaken for the public benefit in relation to these objects linclude within this section the statutory declaration that truste¢¥ ha¥• had reg•rd to tho guidance is$u¢d by th• Charity Commls$lon on public Two iPad's have been purchased. Both the Pre-school children use Ihem in their daily activsties. and also the staff use IheTn for child observations and enh8ncing children's acts'vilies. We also replacfjd and repfenished educational toys and equipment. The Iwslees actively maintain tho running of Ihe Pre-school and ensure Ihal il meets all polictes set OLrt within rhe governing constrtution as w811 as maintaining dose relat￿nShIpS tse￿een the paienls and the Pre- School slaff TAR Marrh 2012 Additional detsll$ of obioctiv¢$ and activitles Ioptlonal Infom￿tiOn) Loxwoc*J Pre-school has a small ne￿￿Tk of unpaid volunteers who give up ljme and asSi5tanGe to enabje us to provide addrtional aclivilies, maintain the premises and run Successfvl lundr8i5ing events. You may ¢hoow lo indLKle further $181ements, where relevant, about.. policy on grantmakn'rvj.. policy programme related inveslmenl.. contribution made by volunteers. TAR March 2012 Section D Achievements and performance Summary Ofthe main achievemènts ol th• charity during the year L0xwo￿l PTe-Sthool has successfully maintained lull headcount Ihroughoui the year and currently has a waf(Ing list for places. We have continued lo maintain our links with the local communty Including ties with a l(Kal communrty garden that the children regularly attend and a strong Telalionshjp wth the village hall. The Pre-school chikdren have been Invile(I to use the woods and stream 8longside the village hall as a location for their Forest Childcare activities and this opportunrty has well ￿ceiVed by the staff, Children. parents and IcKal communty. We conlinue to work dosely wrth the I￿al Primary School where the majority of our leavers will attend in September. We have enjoyed Working 109ether wrth their staff lo improve our transitions, and have also supported one another during the pandemic. We have maintained our leaming joumals, electronically updating parents with their child's progress on a half lem)ly basis and woviding reports an¢J telephon8 conversations on a termly basis as Cuf￿n11Y lace lo face apwnlments a￿ against regulation5. We conlinue lo have an excgltent sm811 team of staff who are enwuraged to regulady atterKI training courses lo improve th8ir knowledge and skill8. Loxwood Pre-school was insF*cted by l)tsled in June 2019 and was awarded Outstan¢Jing in all areas. TAR 2012 Section E Financial review The Charily ha5 a ieserve fund held In a separate bank account These funds have been ￿vieWed to be sulficienl to cover ¢osls associated with an unplanned dosure a￿1 indudes furK1s lo cover mandated redundancy packages. Brief ststement ol the charity's policy on resor4•s Details of any funds mat•rlally in deficit | There are no oJrrent as woiected defeuls Furthèr financial rnvlew detalls IOptSonal infomatlonl The Charrty cM)bines pnvate payment. wblic funding and fundraising to maintain ils financial ry)srtion The fees generated afe SLfficient to run the Pre-school. You may ¢hoos• to inclLKle additional Information. where relevant aboul". the charity s pnnupal sourc9$ of funds linclLKling any fundraisingl.. how expenditu￿ has supported the key objeclwes of the ch8ri1y, investment policy and objectives including any ethical Investment policy adopted. Fundraising Ilhrough two lo three major annual events) pro¥￿e$ lunding f¢y long-lerm planning and thanges lo material facAlilies. The Pre-school has a group ol enthusiastic parents and fundraisers wrthin the comrnunrty who activety volunteer at events lo ensure success and financial viability. All expenditure Is intended lo enhance the setting in Ofder lo benefrt the educatson and development of the children. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees. report above. Signod on beh•ll of the charity'$ trustees Signaturelsl Full nam¢l$l Potyltlon leg Secretary. Chair, etc) LaU￿n Hopkins Chair, from 19 July 2019 28 February 2021 TAR March 2012 ## **LOXWOOD PRESCHOOL** ## **INCOME AND EXPENDITURE ACCOUNT** ## **For the Year Ending 31st July 2020** |**Income**|**2020**|**2019**| |---|---|---| |Private Fees|20,512|20,240| |Council Funding|42,280|43,240| |Loxfest|3,765|6,907| |PayPal Income|172|7,199| |Interest|27|19| |Christmas Event|833|0| |Baker's Child|0|64| |**Total**|**67,589**|**77,669**| |**Expenditure**|**2020**|**2019**| |Salaries, Recruitment & Payroll Costs|45,860|49,693| |Training & Subscription(DBR)|604|1,454| |Loxfest Expenses|1,503|9,920| |Christmas Event Expenses|307|8| |Travel|11|40| |Telephone|412|495| |Premises Utilities|791|908| |Premises Repairs & Replacements|3,305|11,039| |Postage & Stationery|83|304| |Advertising|663|909| |Insurances|1,677|1,665| |Consumables|3,564|6,483| |Accountancy & Bookkeeping Fees|2,149|1,049| |Premises (Rent)|1,013|325| |Paypal Fees|3|67| |Depreciation|3,691|4,462| |Baker's child|0|9| |**Total**|**65,636**|**88,830**| |**Income over Expenditure**|**1,953**|**-11,161**| ## **LOXWOOD PRESCHOOL** ## **BALANCE SHEET** ## **For the Year Ending 31st July 2020** |**LOXWOOD PRESCHOOL**
**BALANCE SHEET**
**For the Year Ending 31st July 2020**|**LOXWOOD PRESCHOOL**
**BALANCE SHEET**
**For the Year Ending 31st July 2020**| |---|---| |**Fixed Assets**
**Notes**
Loxfest Equipment and Website
Portacabin
Equipment
Technical
Wendy House & Toys
Shed
Deposit on playground and flooring|**2020**
**2019**
2,155
2,993
2,073
2,303
1,025
1,426
550
397
3,111
3,206
101
118
6,761
7,512| |**Total**|**15,776**
**17,955**| |**Current Assets**
Bank Account - Current A/C 1018
Bank Account - Deposit A/C 2153/9968
Bank Account - Current A/C 8721/6568
Paypal Account
Petty Cash
Debtor|**2020**
**2019**
21,678
17,800
10,002
10,054
22,792
18,662
1,351
5,861
0
0
0
32| |**Total**|**55,823**
**52,409**| |**Less Current Liabilities**
Creditors
Accruals
Deferred Income|**2020**
**2019**
149
2,548
1,321
578
9,994
9,056| |**Total**|**11,464**
**12,182**| ||| |**Net Current Assets**|**60,135**
**58,182**| |Represented by
Accumulated Funds
Surplus (Deficit) for the year|**2020**
**2019**
58,182
69,343
1,953
-11,161
**60,135**
**58,182**| ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Loxwood Pre School **members of** **On accounts for the year** 31 July 2020 **Charity no** 1028253 **ended (if any) Set out on pages** 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31. 07. 2020. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Date:** 3.3.21 **Signed: Name:** Jane Briggs **Relevant professional** FCPA **qualification(s) or body (if any): Address:**[Honeygreen Barn, Smithbrook Barns, Horsham Road, Cranleigh Surrey ] GU6 8LH **October 2018** 1 **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** None **any items that the examiner wishes to disclose** . **October 2018** 2 **IER**